Attendance Tracking Release Guide 9.1

Banner Student Attendance Tracking Release Guide Release 9.1, RevisedMarch 2015/nWithout limitation: Ellucian®, Banner®, Coll eague®, and Luminis® are trademarks of the Ellucian group of companies that are reg istered in the U.S. and certain other countries; and Ellucian AdvanceŽ, Ellucian Course SignalsŽ, Ellucian Degree WorksŽ, Ellucian PowerCampus Ž, Ellucian RecruiterŽ, Ellucian SmartCallŽ, are also trademarks of the Ellucian group of companies. Other names may be trademarks of their respective owners. © 2015 Ellucian. Contains confidential and proprietary information of Ellucian and its subsidiaries. Use of these materials is limited to Elluci an licensees, and is subject to the terms and conditions of one or more written li cense agreements between Ellucian and the licensee in question. In preparing and providing this publicati on, Ellucian is not rendering legal, accounti ng, or other similar professional service s. Ellucian makes no claims that an institution's use of this publication or the soft ware for which it is provided will guarantee compliance with ap plicable federal or state laws, rules, or regulations. Each organiza tion should seek legal, accounting, and other similar professional services from comp etent providers of the organization's own choosing. Prepared by: Ellucian 4375 Fair Lakes Court Fairfax, Virginia 22033 United States of America Revision History Publication DateSummary May 2014New version that supports Banner Student Attendance Tracking 9.1 software. March 2015 Changed GOBMODU references on page 12 to GUBMODU. /n 3Banner Student Attendance Tracking Release Guide |Contents Contents Banner Student Attendance Track ing . . . . . . . . . . . . . . . . . . . . . . . . . . .9 New for Release 9.1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Additional requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Navigate between 9.x modules . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Single Sign-On with CAS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Pages used with Attendance Tracking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Administrative pages and Student application . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Translation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Banner 9.x User Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14 Banner Getting Started Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 Log in to Self-Service without Single Sign-On . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 Log out of Attendance Tracking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Page heading items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Web Tailor Info Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Web Tailor procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Web Tailor labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Markdown language. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Headers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Paragraphs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Lists. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19Emphasis. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 Links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 9Tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 /n 4Banner Student Attendance Tracking Release Guide |Contents Image call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Literal characters. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Image files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Filename restrictions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 GTVSDAX rule. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 Configure photo location. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 Replace default image file . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Date formats . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Multi-Entity Processing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Value-Based Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 Values stored in Web Tailor or in application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 Using Banner Data Extract . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 Perform a data extract . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Use Attendance Tracking. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29 Processing overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 Meeting rules . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 0View roster . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32Exclusion dates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Meeting start and end dates. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Expected hours. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 Security. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 GTVSDAX rules . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 ATTDATEUPD rule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 ATTRAUDIT rule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 CLASSCANCL rule. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 DETNAMEFMT rule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 FACNAMEFMT rule. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 LSTNAMEFMT rule. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 NOMEET rule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 NOTIFYABS rule. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 PHOTOS rule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 RECPERPAGE rule. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 REQABSNOTE rule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 TOTALHRSUP rule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37 Name format rule options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37 /n 5Banner Student Attendance Tracking Release Guide |Contents Last date of attendance and total ho urs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37 Application setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 Turn attendance tracking on in Banner. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 Turn attendance tracking off in Banner. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 Create attendance tracking meeting rules . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 Enter attendance and absence information for a CRN in Banner Faculty and Advisor Self-Service. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41 View attendance information in Banner Student Se lf-Service . . . . . . . . . . . . . . . . . . . 41 Load external data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42 How to load CRN attendance data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 Banner administrative pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44 Attendance Tracking Rule Setup Page (SOAATRK) . . . . . . . . . . . . . . . . . . . . . . . . . . 44 Key block. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44 Attendance Tracking Rule. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45 Attendance Tracking Meeting Rule Setup Page (S OAATMT) . . . . . . . . . . . . . . . . . . . 46 Key block. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47 Section Details. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47 Section Meetings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48 Attendance Tracking Meeting Rule. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48 Banner menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50 Attendance Tracking Menu (SARTK) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50 Banner tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50 Attendance Tracking Meeting Rules Table (SORATMT) . . . . . . . . . . . . . . . . . . . . . . . 50 Attendance Tracking Rules Table (SORATRK) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52 Student Attendance Tracking Recording Table (SOR SATR) . . . . . . . . . . . . . . . . . . . . 54 Table scripts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55 Banner view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56 Attendance Tracking Rule by CRN View (SOVACRN). . . . . . . . . . . . . . . . . . . . . . . . . 56 Banner Self-Service introductory pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57 Terms of Usage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57 Security Question and Answer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57 Update Race and Ethnicity Su rvey. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58 /n 6Banner Student Attendance Tracking Release Guide |Contents Banner Student Self-Service page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58 Attendance Tracking menu link . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58 Student Attendance Tracking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59 Student Services:Attendance section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59 Getting Started tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60 Course Details tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60 Absence Details tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 Banner Faculty and Advisor Self-Service pages . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 Attendance Tracking menu link . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 Faculty Attendance Tracking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62 Getting Started tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62 Select a Course section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62 Course Details tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63 Mark Attendance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64 Attendance section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65 Student Details tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66 Set up the Self-Service pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68 Migrate from 8.x . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .71 SSEN and VOCAP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71 Disable existing links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71 Obsolete pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73 Attendance Tracking Se tup Page (SKAATSU). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73 Attendance Tracking Parameter Pa ge (GKAKSYS). . . . . . . . . . . . . . . . . . . . . . . . . . . 73 Data migration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74 Seed Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76 GTVSDAX rules . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76 Web Tailor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76 Web Tailor tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77 Web Tailor Info Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77 Web Tailor procedures. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77 Web Tailor labels. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77 Self-Service menu option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79 /n 7Banner Student Attendance Tracking Release Guide |Contents Process control rules . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79 Process Control Code Validation Page (STVPROC) . . . . . . . . . . . . . . . . . . . . . . . . . . 79 Faculty/Advisor Process Rules Page (SOAFACS). . . . . . . . . . . . . . . . . . . . . . . . . . . . 79 Ideas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81 IDEA-13863 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81 IDEA-25478 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81 IDEA-14298 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81 Known Issues. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .82 Sign in feedback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82 Fine-Grained Access Control error message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82 Scrollbar behavior . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82 Page grayed out after error . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83 Multiple sessions for a CRN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83 Rule start date check . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83 Error message text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83 Column headings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84 Show/hide columns . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84 Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84 Tools menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84 Multicalendar dates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84 12 hour and 24 hour display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85 Hours and minutes display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85 Dropped course . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85 /n 8Banner Student Attendance Tracking Release Guide |Contents Absence notified note . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85 Attendance completed count . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85 Electronic gradebook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85 Registration history . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86 Web controls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86 Translation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86 Resolutions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .87 /n 9Banner Student Attendance Tracking Release Guide |Banner Student Attendance Tracking Banner Student Attendance Tracking This release guide documents Release 9.1 of the Banner® Student Attendance Tracking module. This release contains updates to existing documentation. Banner Student Attendance Tracking documentation contains information on Banner Student pages and Self-Service pages used with attendance tracking processing. New for Release 9.1Here is a summary of what is new in this release. ŁThe SOAATMT and SOAATRK administration pages are now delivered as part of the Student application instead of the Overall application. ŁThe following fields on SOAATMT and SOAATRK have been renamed: ŁThe Tracking field is now labeled Display Class .ŁThe Self-Service Access field is now labeled Track Class Attendance .ŁIntroductory pages used in Banner 8.x have been added to 9.x Self-Service for: ŁTerms of Usage ŁSecurity Question and Answer ŁUpdate Ethnicity and Race Survey ŁYou can view a class roster before the first meeting day using the Take Roll button, which will change and display View Students when in view mode. ŁYou can track attendance for non-standard meetings using a new GTVSDAX rule. ŁFunctionality for extended absence start and end dates has been updated. ŁNew faculty and advisor security process rules are delivered for: ŁDISPLAYATTEND - Future advisor use ŁDISPLAYATTEND - Faculty useŁENTERATTEND - Faculty use ŁNew GTVSDAX rules are delivered for: ŁATTRAUDIT - define audit mode values used in attendance tracking (delivered in 9.0.0.1) ŁNOMEET - include non-standard meetings in attendance tracking (new for 9.1) ŁRECPERPAGE - control number of records displayed (delivered in 9.0.0.3) /n 10Banner Student Attendance Tracking Release Guide |Banner Student Attendance Tracking ŁREQABSNOTE - designate if a note is required for an absence (new for 9.1) ŁNew update values have been added to the ATTDATEUPD GTVSDAX rule for use with last date of attendance. ŁUPDATE_ALL †UPDATE_ALL_FORC †UPDATE_FORCIBLY Requirements Please refer to the Banner Student Attendance Tracking Installation Guide 9.1 document for information on the following hardware and software requirements, tested browser and tablet versions, and other installation prerequisites. ŁCPU and memory ŁApplication server ŁApplication server and operating system combinations ŁBanner software ŁOther Ellucian software ŁOracle Database ŁSupported browsers ŁJavaŁTablets ŁJAWS screen reader ŁDatabase Extension Utility Additional requirements ŁIf you have deployed Banner ODS/EDW, for certification information with Banner 9.x, please refer to the BPRA (Banner Performance Reporting and Analytics) and Banner 9.0 FAQ in the Commons at the following URL: http://www.edu1world.org/CommonsBI/wiki/document/7710#7710 ŁBEIS 8.1.5 SSO Manager is required to support deep linking to a Banner 8.x Banner Self-Service URL. /n 11Banner Student Attendance Tracking Release Guide |Banner Student Attendance Tracking Navigate between 9.x modulesWarning! When CAS is not enabled, you will need to log into the Banner Student modules separately. Single Sign-On with CASPlease refer to the CAS Single Sign On Handbook for information on using CAS and the SSO Manager. Documentation The Banner Student Attendance Tracking release includes the following documentation: ŁBanner Student Online Help for Attendance Tracking administrative pages ŁBanner Student Attendance Tracking Release Guide ŁBanner Student Attendance Tr acking Installation Guide ŁBanner Student Attendance Tracking Resolutions Report Pages used with Attendance Tracking The following Banner Student pages are used with this enhancement: ŁAttendance Tracking Rule Setup Page (SOAATRK) ŁAttendance Tracking Meeting Rule Setup Page (SOAATMT) The following Banner Self-Service pages are used with this enhancement: ŁBanner Student Self-Service - Student Attendance Tracking Page ŁBanner Faculty and Advisor Self-Service - Faculty Attendance Tracking Page ŁBanner Faculty and Advisor Self-Service - Mark Attendance Page These following pages are displayed after the use logs into either Banner Student Self- Service or Banner Faculty and Advisor Self-Service, if the pages are set up to do so: ŁTerms of Usage page ŁSecurity Question and Answer page /n 12Banner Student Attendance Tracking Release Guide |Banner Student Attendance Tracking ŁUpdate Ethnicity an d Race Survey page After these pages have been negotiated, the Attendance Tracking Self-Service pages are accessed. Administrative pages and Student application The Attendance Tracking Rule Setup Page (S OAATRK) and Attendance Tracking Meeting Rule Setup Page (SOAATMT) pages were originally delivered as part of the Banner 9.x Overall application. They have been moved into the Banner 9.x Student application. The following changes have been made to accomplish this. The attendance tracking module record in the GUBMODU table has been updated to use a new module code of fiSDfl. Formerly, the module code of fiSOfl was used. The records for the administrative pages in the GUBPAGE table have been updated to use a new module code of fiSDfl. Formerly, the module code of fiSOfl was used. Update scripts are delivered to perform these updates. Translation Banner Student Attendance Tracking supports the following languages: ŁEnglish (Australia)ŁEnglish (Great Britain) ŁEnglish (Ireland)ŁEnglish (India)GUBMODU_CODEGUBMO DU_NAMEGUBMODU_URL SDAttendance TrackingNull GUBPAGE_CODEGUBPAGE_NAME GUBPAGE_ GUBMODU_CODE SOAATMT attendanceTrackingMeeting RuleSetup SDSOAATRK attendanceTrackingRuleSetupSD /n 13Banner Student Attendance Tracking Release Guide |Banner Student Attendance Tracking ŁEnglish (United States) ŁArabic ŁFrench ŁFrench (Canada) ŁPortuguese (Brazil) ŁSpanish /n 14Banner Student Attendance Tracking Release Guide |Banner 9.x User Interface Banner 9.x User InterfaceThis section describes how to access and become familiar with th e Banner 9.x user interface. Banner Getting Started Guide Please refer to the Banner 9.x Getting Started Guide for information such as: Łobject naming conventions Łlogging in to the application Łuser interface details Łpage details Łkeyboard shortcuts Łfilters and queries ŁValue-Based Security (VBS) ŁSupplemental Data Engine (SDE) ŁMulti-Entity Processing (MEP) Łdata masking Łobject maintenance Łdata extract Łterminology usage from Banner 8.x to Banner 9.x Łtranslations Log in to Self-Service without Single Sign-OnWhen single sign-on is not in use, you can do the following to access Attendance Tracking. 1.Log in to Banner Self-Service 8.x. 2.Select the Attendance Tracker option on the Banner Self-Service Main Menu (bmenu.P_MainMnu ).3.Log in to Attendance Tracking on the Login page. /n 15Banner Student Attendance Tracking Release Guide |Banner 9.x User Interface Note: Users need to have a session or sessions of Self-Service Banner 8.x open to use other features in Banner Self-Service that are not included in or directly accessibl e from the Banner 9.x Attendance Tracking pages. Log out of Attendance Tracking When you exit out of Attendance Tracking, always use the Sign Out button at the top of the page, and then exit out of the browser. This will co mpletely close your session. The application uses cookies and caching, so if you do not sign out completely, the next person who uses that computer may be able to access your attendance tracking records. Page heading itemsThe Attendance Tracking pages contains the following items at the top. Some of the items can be accessed usin g keyboard shortcuts. ŁInstitution nameŁHome button (Ctrl+ Home) ŁBrowse pulldown (Alt + M) This item is not active for all browsers for this release. ŁTools menu (Alt + L) The Tools menu contains only the Item Properties option for this release. ŁUsername from login ŁSign Out button (Ctrl + Shift + Q) ŁNotification Center (number of notifications and messages) Web Tailor Info Text Info Text is used for the Getting Started tab for both Banner Faculty and Advisor Self- Service and Banner Student Self-Service. This text can be customized at your institution using Web Tailor. The Info Text is contained in three labels for Web Tailor procedure ATTR9: GettingStartedTitle , GettingStartedBody , and GettingStartedFooter ./n 16Banner Student Attendance Tracking Release Guide |Banner 9.x User Interface Note: As the Info Text for the Getting Started tab can be customized at each institution, no translations are delivered for this data. Links to other Websites or email addresses can be included in the Info Text. You can also create a link to institution-specific instructions for entering attendance data, such as a .pdf file. However, when cust omizing the Info Text entr ies on the Customize the Selected Information Text Entry page ( twbkwinf.P_ModifyPgInfoText ), be aware that the Image field is not supported for Attendance Tracking. Information text is stored in the Web Tailor Repeating Information Text Table (TWGRINFO). There is a limit of 2000 characters per record. Records are concatenated for display. Please refer to the Banner Web Tailor User Guide for information on customizing Info Text. Instructions can be found in the fiUsing Web Tailorfl chapter. Note: HTML formatting is not supported in the Info Te xt entries for Attendance Tracking. Use Markdown language to format the Info Text rather than HTML. This protects your institution against the injection of scripting into the entries. See the fiMarkdown languagefl section that follows for more information on using Markdown language. Web Tailor procedures Web Tailor procedures on the Select Information Text to Customize page (twbkwinf.P_ReorderPgInfoText ) are used with this enhancement. Web Tailor labels Web Tailor labels are used on the Reorder or Customize Information Text page (twbkwinf.P_ReorderPgInfoText?name_in=ATTR9 and twbkwinf.P_ReorderPgInfoText?name_in=SATTR9 ). These labels contain the seed data for the text used in the Getting Started tab in Banner Faculty and Advisor Self-Service and Banner Student Self-Service. Procedure NameDescriptionEnabledSource ATTR9 Infotext for Banner 9.x Faculty Attendance Tracking YBSATTR9 Infotext for Banner 9.x Student Attendance Tracking YB/n 17Banner Student Attendance Tracking Release Guide |Banner 9.x User Interface Use the Copy Baseline entries to Local button to copy the seed data. You can then modify the text as you wish. Markdown languageYou can use Markdown language to format the Info Text for Attendance Tracking. Here are some examples of Markdown language commands and the formatting results. Seq #Label SourceInfo Text The following labels are used with procedure ATTR9 for Banner Faculty and Advisor Self- Service.1FGetStartedBodyBaseline####Use this page to enter attendance tracking information for the students in your courses. * Only your courses which are open for attendance tracking are displayed. * View your course and student details. * Sort your Course List or Roster by clicking on column headers. 1FGetStartedFooterBaselineIf you have questions, please Email the Registrar YourRegistrar@YourInstitution.Edu 1FGetStartedTitleBaselineWelcome to Banner 9.x Student Faculty Attendance Tracking The following labels are used with procedure SATTR9 for Banner Student Self-Service. 1SGetStartedBodyBaseline####Use this page to view attendance information in your courses. * Only your courses which are registered for are displayed. * View your course. * Sort your Course List by clicking on column headers. 1SGetStartedFooterBaselineIf you have questions, please Email the Registrar YourRegistrar@YourInstitution.Edu 1SGetStartedTitleBaselineWelcome to Banner 9.x Student Attendance Tracking Self-Service /n 18Banner Student Attendance Tracking Release Guide |Banner 9.x User Interface HeadersHere are examples of heading levels. ParagraphsHere are examples of separating text into paragraphs and adding link breaks. Markdown InputOutput# Level 1 Header (H1) Level 1 Header (H1)## Level 2 Header (H2) Level 2 Header (H2) ##### Level 5 Header (H5) Level 5 Header (H5) Markdown InputOutputOne or more consecutive lines of text separated by one or more blank lines. This is another paragraph. One or more consecutive lines of text separated by one or more blank lines. This is another paragraph. To create a line break, end a line in a paragraph with two or more spaces. I am a sentence with a line break. I am a sentence with a line break. /n 19Banner Student Attendance Tracking Release Guide |Banner 9.x User Interface Lists Here are examples of unordered and ordered lists. EmphasisHere are examples of using italics and bold for emphasis. LinksHere are examples of inline, reference, and automatic links. Markdown InputOutputFor unordered lists, use asterisks (), plus signs (+), or dashes (-). * Red * Green * Blue + Red + Green + Blue - Red - Green - Blue ŁRed ŁGreen ŁBlue ŁRed ŁGreen ŁBlue ŁRed ŁGreen ŁBlue For ordered lists, use numbers. 1. Bird2. MacHale3. Parish1. Bird2. MacHale 3. Parish Markdown InputOutputItalic (em tag) I am emphasized I am emphasized I am emphasized I am emphasized Bold (strong tag) I am bold I am boldI am bold I am bold/n 20Banner Student Attendance Tracking Release Guide |Banner 9.x User Interface The reference method has two parts, the link definition and the actual link. The link definition can be placed anywhere on the p age, and it will not be di splayed on the page itself. Tables Here is the Markdo wn input for a sample formatted table. Here is the output for that sample formatted table. Markdown InputOutputInline methodThis is an example inline link. This is an example inline link.Reference method Link definition [id]: http://example.com/ fiOptional Title Herefl Link This is [an example] [id] reference-method link. This is an example reference-method link. Note: If you do not define the link as [an example] , then use the link name instead of the ID for the link definition, such as [an example]: http:// example.com/ fiOptional Title Herefl .Automatic methodhttp://example.com/ address@example.com http://example.com address@example.com | First Header | Second Header | | ------------- | -------------- | | Row1 Cell1 | Row1 Cell2 | | Row2 Cell1 | Row2 Cell2 | First Header Second Header Row1 Cell1Row1 Cell2/n 21Banner Student Attendance Tracking Release Guide |Banner 9.x User Interface Image callHere is an example of ca lling an image for display. Literal charactersThe characters in the following list may have special meanings in Markdown language. You can prevent Markdown language from interpreting them by placing a backslash ( ) in front of them. Row2 Cell1Row2 Cell2 Markdown InputOutputAlt text Image call example CharacterDescription \backslash‚backtickasterisk underscore {}curly braces []square brackets ()parentheses #hash mark+plus sign - minus sign or hyphen .dot!exclamation mark :colon|pipe/n 22Banner Student Attendance Tracking Release Guide |Banner 9.x User Interface Image filesStudent photographs can be displayed in attendance tracking. The following image file formats are supported: Ł.gif Ł.bmp Ł.jpg Ł.png Filename restrictionsIn Banner it is possible for student IDs to beg in with numbers. Howeve r, some file systems require that files begin with a letter instea d of a number. To ensure that a student™s photograph can be displayed on all systems, it is required that all student picture filenames that start with a letter use the character I as the starting character. For example, a student with an ID of 12345678 would re quire a photograph filename of I12345678. Markdown InputOutput\\‚ * _ {} [] () # + - . ! \: \|\ ‚ * {} [] () # + - . ! : |/n 23Banner Student Attendance Tracking Release Guide |Banner 9.x User Interface Note: A student with an ID of S12345678 could use a filename of either S12345678 or IS12345678. Since some file systems restrict the number of characters a file can have, to ensure that a picture can be displayed, we support removing the first two characters of a student ID, as long as the ID has five or more characters. For example, if we have a student with an ID of S12345678, any of the following filenames may be used to associate a photograph with the student: ŁIS12345678 ŁSI12345678 ŁI2345678 For a student with the student ID of S12345678, the photograph for the student may use any of the following filenames: ŁIS12345678.jpg ŁSI12345678.jpg ŁI2345678.jpg ŁIS12345678.png ŁSI12345678.png ŁI2345678.png ŁIS12345678.gif ŁSI12345678.gif ŁI2345678.gif ŁIS12345678.bmp ŁSI12345678.bmp ŁI2345678.bmp GTVSDAX ruleRemember to set the PHOTOS rule on GTVSDAX to Y to display photos in the application. Configure photo locationThe file location where student photograph files can be placed is configured using the banner.picturesPath property in the configuration file for each ap plication. For example: /n 24Banner Student Attendance Tracking Release Guide |Banner 9.x User Interface banner { picturesPath = System.getProperty(‚base.dir™) + ‚/test/images™ }In the example above, the picturesPath equals to the application™s base directory appended with /test/images .ŁIf no value is provided in the application configuration files, /test/images will be the default location.ŁIf a student photograph does not exist, a de fault image will be displayed. The default image is configurable usin g the configuration file. For more information photograph configuration, please refer to the Banner Student Attendance Tracking Installation Guide 9.1 .Replace default image fileTo replace the default image file that is displayed when the student™s actual photo is not available, do the following. 1.Select an image file to use, and name it fino-photo-availablefl. 2.Make sure the file uses one of the four supported formats ( .bmp, .gif , .jpg , .png ).3.Place the image file in the picturesPath location.This image replaces the delivered default im age. If these steps ar e not performed, the default image file delivered in the war file will be used. Note: These steps are only for use with Banner Student Attendance Tracking. Other Banner 9.x applications may require different steps to replace the default image file. Date formats Date formats for Banner Student Attendance Tracking are not set up using Web Tailor. They are defined in the local specific messages.properties files using these properties. Łdefault.dateEntry.format Determines the date format for the application for day, month, year, and century display. Łdefault.date.format Determines the date format for display and entry in the user interface and validates the date entered aga inst the format. /n 25Banner Student Attendance Tracking Release Guide |Banner 9.x User Interface Łjs.datepicker.dateFormat Determines the da te format for the interactive date selection control. Please refer to the Banner Student Attendance Tracking Installation Guide 9.1 for more information on using date formats. Multi-Entity ProcessingMulti-Entity Processing (MEP) is available for Banner Student Attendance Tracking. The MEP institution name is displayed in the items at the top right of the Web page. Please refer to the Multi-Entity Processing Handbook for more information on using MEP. The MEP URL for Self-Service uses a parameter of mepCode that corresponds to the GTVVPDI_CODE value in GTVVPDI table. For example: For the GTVVPDI_CODE value of INST (GTVVPDI_DESC value of Institution), the URL would be: http://localhost:8080/AttendanceTracking?mepCode=INST For the GTVVPDI_CODE value of BANNER (GTVVPDI_DESC value of Banner College), the URL would be: http://localhost:8080/AttendanceTracking?mepCode=BANNER To switch between institutions, the mepCode in the URL has to be populated accordingly, and the page has to be refreshed before the user can proceed further. Use the following steps for MEP with Attendance Tracking for Banner Faculty and Advisor Self-Service.1.The user logs in to a specific institution. The institution is determ ined by the link the user selects, such as: ŁAttendance Tracking - MEP=INST ŁAttendance Tracking - MEP=BANNER ŁAttendance Tracking - NO MEP CODE Selecting the link takes the user to the Attendance Tracking login page where the username and password are entered. 2.The user is presented with a list of students and CRNs. 2.1. The student user can view the data. 2.2. The faculty member user can select a record and update the attendance information. /n 26Banner Student Attendance Tracking Release Guide |Banner 9.x User Interface Value-Based Security Banner™s Value-Based Securi ty (VBS) uses Oracle™s Fi ne-Grained Access Control (FGAC) to provide row level security to Banner data. Using VBS with FGAC for Banner Student Attendance Tracking 9.x is optional. ŁSecurity is implemented once and is enforc ed by all products and tools which access the database. ŁFlexible group rules can be developed and maintained for business profiles and users. You can set up and change FGAC security de finitions as business practices change. ŁFGAC security is carried over to all Banner processing including: ŁBanner 9.x Administrative System ŁBanner 9.x Self-Service ŁForms are used to establish FGAC policy rules on a table, table relationships, and user access rules. These rules are still defined in Banner 8.x. ŁUsers, individual Banner pr ocesses, and jobs can be excluded from FGAC security. ŁFGAC security rules (predicates) can be defined to include a single column or multiple columns. Oracle table rows can also be secured based on column values or other data elements. If a Self-Service user has an Oracle user name, the database connections will be proxied for that user. This means that FGAC rules ma y apply, and the audit trail should reflect the actual user. If the user does not have an Oracle username, then FGAC will not be in effect. Values stored in Web Tailor or in application For Banner Student Attendance Tracking 9.x, some values are set up in Web Tailor, and others are delivered in the application. Values delivered in the application can be reconfigured there. This is different from Ba nner Self-Service 8.x. This presents a new model that moves away from using Web Tailor. Here is a list of which Web Tailor settings are and are not used by Attendance Tracking. Web Tailor Web PageField Used or Not Used by Attendance Tracking Customize Web RulesWeb Timeout in minutesNot used Maximum Number of Login Attempts Used Date Display Format MaskNot used /n 27Banner Student Attendance Tracking Release Guide |Banner 9.x User Interface Using Banner Data Extract You can extract data from the Attendance Tracking pages to a spreadsheet. Extracted data can be saved to a file with a .xls extension. Once in a spreadsheet, you can easily make graphs and reports for the data. On some pages, you have the option to extract detail data from the current section either with or without data from the Key block included. The Data Extract Option field on GUA- OBJS determines which extract option is availabl e for a page or if data extract is not avail- able for the page. Please refer to the Banner 9.x Getting Started Guide for more information on using data extract. Date Input Format MaskNot used Display Usage PageNot used Enable Web Page CachingNot used Use HTTP Redirection After Login Not usedJava ClasspathNot used Document Type DefinitionNot used Document Type Definition FPINot usedDocument Type Definition URLNot usedLanguage ISO 639-1Not used Customize Global User Interface Settings System or Institution NameNot used (ellucian.UNIVERSITY is delivered as part of the institution's Banner image file. Edit the file at your site to include your institution™s image.) Customize a Web Tailor Parameter Parameter NameUsed Web Tailor Web PageField Used or Not Used by Attendance Tracking /n 28Banner Student Attendance Tracking Release Guide |Banner 9.x User Interface Perform a data extract To perform a data extract, complete the following steps: 1.Access the Banner page. 2.If applicable, display the desired records on the page. 3.Click Data Extract .4.Select the following option from the Data Extract window: Excel Spreadsheet (.xls) 5.Click Next.6.Select that data that you would like to extract. 7.Click Next.8.Click Download or view the file. 9.Open the file using an application on your computer, or save the file for future use. 10. Click OK./n 29Banner Student Attendance Tracking Release Guide |Use Attendance Tracking Use Attendance Tracking This section discusses attendance tracking processing and includes step-by-step instructions for setup and use, as well as t he associated Banner pages, tables, view, and Self-Service pages. Processing overviewAttendance Tracking is used to track attendance and absence statistics for students by CRN. Tracking is done at the meeting level for section meetings. The totals are then passed to the CRN if that is required. You can track total contact hours and total absence hours for the student, as well as the attendance hours for the CRN. Attendance can be marked as present or absent. ŁUse the Attendance Tracking Rule Setup Page (SOAATRK) to set up attendance tracking rules by term. ŁUse the Attendance Tracking Meeting Rule Setup Page (SOAATMT) to set up attendance tracking meeting rules by term, CRN, and individual meeting. Self-Service pages are also available for stu dents to view attendance tracking information and for faculty members to enter attendance tracking information. Faculty members can enter attendance data on a laptop or mobile dev ice in the classroom. Student photos can be displayed for verification of attendance. Attendance tracking can be configured/activated by term, part of term, course, section, or specific class meeting. Specific dates ca n be defined for when attendance tracking information can be entered. The method of tr acking units of attendance uses a hierarchy that works from the term downwards. When attenda nce tracking is set at the term level, no lower levels are needed. However, if a different method of tracking units of attendance is used for a specific part of term , course, section, or class meeting, that can be defined at a lower level than the term. The system then moves up the hierarch y to find the most specific tracking method to display in Banner Self-Service, starting at the section meeting level and then continuing upwards. The Absence Notified indicator allows the faculty member to mark a student as absent but not have that affect the student™s percentage, depending on the setting of the NOTIFYABS rule on GTVSDAX. This rule is us ed to allow for the calculation of extenuating circumstances if th e institution allows for that. Extended absence information, as well as co mments about and reasons for the absence, can also be entered and stored against the absence dates. This creates the absence information for the student in the date ran ge specified for the section meetings. It also updates the Absence Notified indicator and inserts any notes into the Notes field (in the Extended Absence window) for each section meet ing. The calculation of the percentage is again controlled by the setting of the NOTIFYABS rule on GTVSDAX for notified absence. The REQABSNOTE rule on GTVSDAX can be set to require the entry of a note when the Absence Notified indicator is checked for single or extended absences. /n 30Banner Student Attendance Tracking Release Guide |Use Attendance Tracking Attendance tracking data already in use with the European Solution Center Banner 8.x software can be migrated to the Banner 9.x attendance tracking tables. Also, if your institution uses an external at tendance tracking tool, that system data can be loaded into the Banner tables. This is done using Mass Data Update Utility (M DUU) processes that are delivered with this enhancement. The load process needs to be configured at your site for your source data tables. It is important to remember the following when using attendance tracking: ŁNo section or meeting information can be changed. Only attendance information can be entered or updated. ŁAbsence information does not impact leave of absence information used for study paths or on the general student record (SGBSTDN). You choose how attendance is to be recorded when the rules are defined on SOAATRK and SOAATMT. The following options are available on the Mark Attendance page in Faculty and Advisor Self-Service: ŁHours Absent Š Faculty members enter the hours and minutes a student has been absent from the meeting. The hours presen t are calculated, based on the expected hours. Data is entered at the hour level and minute level. ŁHours Present Š Faculty members enter the hours and minutes a student has been present in the meeting. The hours absent are calculated, based on the expected hours. Data is entered at the ho ur level and minute level.ŁPresent/Absent Š Attendance is entered on a Yes/No basis. It is assumed that the student has been present for all of the expe cted time, unless the faculty member enters information that indicates otherwise. When students are added to CRNs for which at tendance is being tracked, student records are added dynamically for each class meeting as the faculty member accesses the page in Banner Faculty and Advisor Self-Service. Furthermore, when a student is dropped/ removed from a CRN for which attendance is be ing tracked, those attendance tracking records remain in the attendance histor y for the student. So when the drop is administrative, such as a drop/delete that caus es fee assessment to be recalculated, or is the result of an error, the attendance data is retained. Meeting rulesMeeting rules are evaluated using the data in the SORATRK and SORATMT tables. When a rule exists in SORATMT for the CRN and meet ing combination, it a pplies to the student and the faculty member. When a rule does not exist in SORATMT for the CRN and meeting combination, then the rules in SORATRK are evaluated for the student and faculty member. When no applicable rule exists in either table, the CRN and meeting are not displayed. Classes are only displayed for rules that are set up by term, to limit the number of terms displayed to the students. Note: It is anticipated that rules will be se t up as generically as possible. This will simplify rule creation a nd user understanding of the rules. /n 31Banner Student Attendance Tracking Release Guide |Use Attendance Tracking Here is the rule hierarchy used to determine the appropriate rule for a class. Once a condition has been met, that rule is used, and no further rules are examined. 1.When the term and CRN combination matches a rule in SOAATMT, that rule is used. 2.Otherwise, the rules on SOAATRK are examined in this order. 2.1. When the term and CRN combination matches a rule, that rule is used. 2.2. When the term and course number combination matches a rule, that rule is used. 2.3. When the term and subject combination matches, that rule is used. 2.4. When the term and part of term combination matches, that rule is used. 2.5. When only the term matches, that rule is used. Once the appropriate rule has been identified for a class, here is how it is evaluated. 1.When the Display Class indicator on SOAATMT or SOAATRK (SORATxx_TRACK_ATTEND_IND ) is set to N, then no one can view the class/ meeting. 2.When the Display Class indicator on SOAATMT or SOAATRK (SORATxx_TRACK_ATTEND_IND ) is set to Y, the following is evaluated. 2.1. When the Track Class Attendance indicator on SO AATMT or SOAATRK (SORATxx_ATTEND_ENTER_IND ) is set to N, both faculty members and students can view the class/meeting. 2.2. When the Track Class Attendance indicator on SO AATMT or SOAATRK (SORATxx_ATTEND_ENTER_IND ) is set to Y, the following is true. ŒWhen today's date is in the date range, faculty members can view and update the class/meeting, and students can view the class/meeting. ŒOtherwise, faculty members and student s can only view the class/meeting. Here are sample combinations of rules and results based on settings of the Track Class Attendance indicator and the Display Class indicator (which activates the rule for entering attendance). Display Class is N Display Class is Y Track Class Attendance is N Track Class Attendance is Y Track Class Attendance is N Track Class Attendance is Y Today is less than the start date Faculty - No view or update Student - No view or update NAFaculty - View only Student - View only Faculty - View only Student - View only /n 32Banner Student Attendance Tracking Release Guide |Use Attendance Tracking View roster New in the Banner Student Attendance Tracking 9.1 release is the ability of a faculty member to view the roster of a class before the first meeting da y, if the rules allow this. In this case, the Take Roll button (used for update mode) will be relabeled View Students (used for view mode). The roster that is di splayed shows the student information but does not allow any updates. Exclusion datesThe dates set up on the Schedul e Exclusion Rules Page (SSAEXC L) for the calendar year and part of term are used with attendance tracking to exclude classes from meeting information for holidays, in-service days, and so on. These dates/days are not counted in the number of section meetings for a class when attendance tracking records are created and are not considered in processing for the student™s attendance percentage. Meeting start and end dates When changes are made to start and/or end da tes for a meeting on the SSASECT page (SSRMEET table), this has an impact on th e availability of the days displayed in the Attendance Tracking application. For example, if a meeting start date is changed to no longer include days where attendance has been taken, those attendance reco rds will not be displayed. When an end Today is equal to the start date Faculty - No view or update Student - No view or update NAFaculty - View only Student - View only Faculty - Update allowed Student - View only Today is between the start and end dates Faculty - No view or update Student - No view or update NAFaculty - View only Student - View only Faculty - Update allowed Student - View only Today is equal to the end date Faculty - No view or update Student - No view or update NAFaculty - View only Student - View only Faculty - View only Student - View only Today is greater than the end date Faculty - No view or update Student - No view or update NAFaculty - View only Student - View only Faculty - View only Student - View only Display Class is N Display Class is Y /n 33Banner Student Attendance Tracking Release Guide |Use Attendance Tracking date is changed to an earlier date, the result may be that associated attendance records are no longer available. The a ttendance data still exists, but it is not included in the data display. If this situation occurs, the meeting start and end dates should be adjusted to include the relevant attendance information. Expected hoursFaculty members may need to record attendance for sections that do not have regular meeting days or times in SSASECT/SSRMEET, such as an individual study session or a music lesson. Sections could have only meet ing days defined, but no associated meeting time. Sections could also have no meeting days or meeting time defined. When the attendance mode used on the Mark Attendance page in Faculty and Advisor Self-Service is for Hours Present or Hours Absent (based on the setting of the Tracking Unit field), and the attendance hours are entered for the first time, the Expected Hours value defaults to the Attended Hours field in the Student Details tab. The Attended Hours field and the Expected Hours field can be updated. When the attendance mode used on the Mark Attendance page in Faculty and Advisor Self-Service is for Present/Absent (Yes or No), and the student is marked as present for the first time, the user is pr ompted to enter the expected hours. Once the value for the Expected Hours has been entered, the value defaults to the Attended Hours field. The Attended Hours field and the Expected Hours field can be updated. The value entered for the expected hours must be greater than or equal to the value for the attended hours. The settings in the Update Empty Records to Present pulldown field for Update Empty Records to Present , Update Empty Records to Absent , Mark all Present , or Mark All Absent are not displayed when expected hours are to be entered. The Cancel this Class Meeting setting of the Class pulldown field is also not displayed. The Update CRN Last Date of Attendance and Update CRN Total Hours settings of the Class pulldown field can be used. SecurityAttendance tracking processing follows all established Banner 8.x security rules and setup. You do not need to adjust existing security settings at your institution that are used with other areas of Banner Facu lty and Advisor Self-Service. Please refer to the "Faculty Load" chapter in the Banner Student User Guide or the "Application Overview" chapter in the Banner Faculty and Advisor Self-Service User Guide for more information on using faculty security. Three new process codes have been added to the Process Control Code Validation Page (STVPROC) for use on the Faculty/Advisor Process Rules Page (SOAFACS) with the Attendance Tracking application: ŁDISPLAYATTEND - For advisor use. This process has been added in preparation for a future release. Advi sors cannot currently access attendance tracking information. /n 34Banner Student Attendance Tracking Release Guide |Use Attendance Tracking ŁDISPLAYATTEND - For faculty use. This process is available except for the PIN Control , Relationship , and Attribute Type Checking indicators, which are set to unchecked or No.ŁENTERATTEND - For faculty use. This proces s is available except for the PIN Control , Relationship , and Attribute Type Checking indicators, which are set to unchecked or No.See the fiSeed Datafl section for information on seed data delivered for the Process Control Code Validation Page (STVPROC) and the Faculty/Advisor Process Rules Page (SOAFACS) for these process codes and associated settings. GTVSDAX rulesThe following GTVSDAX rules are used with attendance tracking. All rules use the Internal Code Group of SS ATTENDANCE . Any changes that are made will take effect the next time a user logs in. ATTDATEUPD rule The ATTDATEUPD rule is used to allow the update of the last date of attendance data in Banner Student Faculty Grade Entry 9.x. Values are UPDATE, UPDATE_NULL (Update if Null) , NO_UPDATE , UPDATE_ALL , UPDATE_ALL_FORC , or UPDATE_FORCIBLY . The default is UPDATE.Refer to the fiLast date of atte ndance and total hours topicfl for more information on using this rule and the associated values. ATTRAUDIT rule The ATTRAUDIT rule is used to define audit mode values from the Grading Mode Code Validation Page (STVGMOD) that are used in attendance tracking. The value of A is delivered as the default for fiaudit modefl. You can change this to the code for used for fiaudit modefl on STVGMOD at your site. You can also create repeating rules on GTVSDAX for as many audit values as you need. If no value is entered, the audit count will always be 0.Note: Banner Student Attendance Tracking uses the audit grade mode to indicate audited courses. However; some institutions use the STVRSTS code to indicate audite d courses. When this is the case, the faculty member will not see how many student s are auditing a course, and the audit count will always be displayed as 0.CLASSCANCL ruleThe CLASSCANCL rule is used to indicate whether canceled cla sses will be included in or excluded from the attendance percentage calculation. Values are Y or N. The default is Y./n 35Banner Student Attendance Tracking Release Guide |Use Attendance Tracking This rule is one of two GTVSDAX settings used to control the calculation of the attendance percentage in the Banner Student Attendance Tr acking application. The other rule is the NOTIFYABS rule. The se ttings for the CLASSCANCL and NOTIFYABS rules are used independently of one another, based on whet her a class meeting is held or canceled. ŁWhen the CLASSCANCL rule is set to Y, the data is considered as if the class meeting was held and all students were present. ŁWhen the CLASSCANCL rule is set to N, the data is considered as if the class meeting was held, but no one was present, including students with a notified absence on that day. DETNAMEFMT ruleThe DETNAMEFMT rule is used to control the format of the student name in the Student Details tab in the Faculty Attendance Tracking page. The default setting is FMIL for format First Name, Middle Initial, Last Name. Refer to the fiName format rule options topicfl for more information on using this rule and the associated formats. FACNAMEFMT rule The FACNAMEFMT rule is used to control the format of the instructor name that is used in the student view of Staff details information. The default setting is FMIL for format First Name, Middle Initial, Last Name. Refer to the fiName format rule options topicfl for more information on using this rule and the associated formats. LSTNAMEFMT rule The LSTNAMEFMT rule is used to control the format of student names listed on the Faculty Attendance Tracking page. The default setting is LFMI for format Last Name, First Name, Middle Initial. Refer to the fiName format rule options topicfl for more information on using this rule and the associated formats. NOMEET rule The NOMEET rule is used to include non-standard meetings in attendance tracking, so faculty members can enter attendance for me etings without specific meeting days or times, such as study sessions or music lessons. Values are Y or N. The default is N. ŁWhen the NOMEET rule is set to N, only classes with specific meeting days and times on SSASECT are displayed (standard), assuming applicable attendanc e tracking rules exist. /n 36Banner Student Attendance Tracking Release Guide |Use Attendance Tracking ŁWhen the NOMEET rule is set to Y, classes without specific meeting days and times on SSASECT are also displayed (n on-standard), assumi ng applicable attendance tracking rules exist.NOTIFYABS rule The NOTIFYABS rule is used to indica te whether the notified ab sence will be included in or excluded from the attendance percentage ca lculation, when a class meeting is held, and the student has a notified absence, either a single absence or an extended absence. Values are Y or N. The default is Y.This rule is one of two GTVSDAX settings used to control the calculation of the attendance percentage in the Banner Student Attendance Tr acking application. The other rule is the CLASSCANCL rule. The settings for the NOTIFYABS and CLASSCANCL rules are used independently of one another, based on whet her a class meeting is held or canceled. ŁWhen the NOTIFYABS rule is set to Y, the data is considered as if the class meeting was held and the student was present (for a day or days with a notified absence). ŁWhen the NOTIFYABS rule is set to N, the data is considered as if the class meeting was held, and the student was absent on the day with the notified absence. PHOTOS rule The PHOTOS rule is used to control the displa y of the student™s photo or a photo placeholder in Self-Service. Values are Y or N. The default is Y.RECPERPAGE rule The RECPERPAGE rule is used to control the number of records that are displayed on a page in Self-Service. The default is 20. The number entered must be greater than zero (0).REQABSNOTE ruleThe REQABSNOTE rule is used to determine whether a note must be entered on the Mark Attendance page when the Absence Notified indicator is checked. Values are Y or N. The default is Y.Set this rule to Y if faculty members are required to enter a note for any absence being recorded. Set this rule to N if entry of a note for an absenc e is optional. This applies to single and extended absences. /n 37Banner Student Attendance Tracking Release Guide |Use Attendance Tracking TOTALHRSUP rule The TOTALHRSUP rule is used to allow the update of the total hours data used with the last date of attendance in Banner Student Faculty Grade Entry 9.x. Values are UPDATE , UPDATE_NULL (Update if Null) , or NO_UPDATE . The default is UPDATE .Refer to the fiLast date of atte ndance and total hours topicfl for more information on using this rule and the associated values. Name format rule options The format options for the DETNAMEFMT , FACNAMEFMT , and LSTNAMEFMT rules are as follows: Last date of attendance and total hours The last date of attendance and total hours da ta used in other areas of Banner Student can be updated by attendance tracking if your institution chooses to allow this. The Last Attend Date and Total Hours fields are not displayed in Banner Student Attendance Tracking. This information is stored in the SFRSTCR table ( SFRSTCR_LAST_ATTEND and SFRSTCR_ATTEND_HR columns).On GTVSDAX, use the ATTDATEUPD rule to update the last date of attendance, and the TOTALHRSUP rule to update the total hours data when attendance tracking data is submitted. The default setting is UPDATE . Here are how the settings affect the Last Attend Date and Total Hours fields. Value Format Description LF30 Last name, first name for 30 characters L30 Last name for 30 characters L60 Last name for 60 characters FL30 First name, last name for 30 characters FLFirst name, last name FMIL First name, middle initial, last name FML First name, middle name, last name LFMI Last name, first name, middle initial LFM Last name, first name, middle name LFIMI30 Last name, first name init ial, middle name initial for 30 characters/n 38Banner Student Attendance Tracking Release Guide |Use Attendance Tracking Field SettingResult Last Attend DateUPDATEUpdates the field with the most recently entered date for which attendance has been recorded, if this date is more recent than the date that was already in the field (the existing date from SFRSTCR). This option only evaluates the attendance data for the currentl y selected meeting. UPDATE_NULLOnly updates the last date of attendance value if the field is Null. (The existing value from SFRSTCR is Null.)This setting can be used to preserve attendance information from an alternate source.NO_UPDATEStops any further processing for the last date of attendance data from attendance tracking. (No update of the SFRSTCR value is allowed.) If any further updates are needed, they must be done elsewhere. UPDATE_ALLUpdates the fiel d with the most current (maximum) date, calculated across all present attendance records for each student for the CRN, except when the new value is greater than the existing SFRSTCR value. Specific meeting attendance records are not considered. ŁWhen the student has at least one present attendance record, th e field will be updated in SFRSTCR to show the maximum attendance. ŁWhen the student does not have any present attendance records, SFRSTCR will not be updated for that student. UPDATE_ALL_ FORCAlways updates the field with the most current (maximum) date, calculated across all present attendance records for each student for the CRN. (SFRSTCR is always updated.) UPDATE_ FORCIBLY Always updates the field for a single meeting attendance record. (SFRSTCR is always updated.) This option only evaluates the attendance data for the currentl y selected meeting. /n 39Banner Student Attendance Tracking Release Guide |Use Attendance Tracking Faculty members can track attendance for the duration of the section meetings. They can choose to feed the last date of attendance and total hours data each time attendance information is entered, or they can feed the data once at the conclusion of the section meetings. They can then proceed to enter grades in Banner Student Faculty Grade Entry. The last date of attendance data is fed to the SFRSTCR table, unless the GRADES_ROLLED indicator is checked for institution requirements. Faculty members can only enter attendance da ta for dates that fa ll within the section meeting definition for the term and of part of term date. The total hours value is calculated based on this information. Application setupUse the following instructions to set up and work with Banner Student Attendance Tracking. Turn attendance tracking on in Banner Use the following steps to turn attendance tracking on for CRNs that you specify. Using the UPDATE_ALL_FORC and UPDATE_FORCIBLY options allows a last date of attendance to move back in time. Here a scenario that illustra tes why this may be useful. 1. A student is marked as present on Monday and Wednesday. 2. The last date of attendance is calculated and recorded as Wednesday. 3. The student's Wednesday information is corrected to the student being absent. 4. The last date of attendance is calculated again. 5. The student's last date of attendance is now set to Monday. Total HoursUPDATEUpdates the field with the latest calculated number of hours for which the student had attended, based on the attendance data entered into Banner Student Attendance Tracking. UPDATE_NULLOnly updates the total hours value if the field was Null .NO_UPDATEStops any further processing for the total hours data from attendance tracking. The field must be populated manually by a faculty member in Banner Student Faculty Grade Entry. Field SettingResult /n 40Banner Student Attendance Tracking Release Guide |Use Attendance Tracking 1.Access the Attendance Tracking Rules Setup Page (SOAATRK). 2.Enter a term in the Key block. 3.Click Go.4.In the Attendance Tracking Rule section, ente r the rules for the term that allow entry in Self-Service, including the tracking unit and dates. When rules are entered for a term, a number of checks are performed to ensure that no duplicates exist based on the combinatio n of term, part of term, subject, course number, or CRN values. Checks are also pe rformed for unique course numbers. You cannot have a rule for a course number and a second rule for the same course number combined with a subject. 5.Verify that the Track Class Attendance indicator is checked. (The default is checked.) 6.Verify the start and end dates for Self-Service. These dates are defaulted in based on the da ta entered in the rule. When term data only is entered, the result is that the main term dates are defaulted in. When a part of term is entered, the part of term dates are defaulted in, and so on. 7.Save your changes. Turn attendance tracking off in Banner Use the following steps to turn attendance tracking off for CRNs that you specify. 1.Access the Attendance Tracking Rules Setup Page (SOAATRK). 2.Enter a term in the Key block. 3.Click Go.4.In the Attendance Tracking Rule section, uncheck the Track Class Attendance indicator for the rule that is no longer used. 5.Save your changes. Create attendance tracking meeting rulesUse the following steps to define attendance tracking meeting rules for CRNs. 1.Access the Attendance Tracking Meeting Rule Setup Page (SOAATMT). 2.Enter the term and CRN for the rule in the Key block. 3.Select the section meeting session for which you wish to create a rule. 4.Enter tracking data for the section meeting session selected in the above step. 5.Save your changes. /n 41Banner Student Attendance Tracking Release Guide |Use Attendance Tracking Enter attendance and absence information for a CRN in Banner Faculty and Advisor Self-ServiceThis procedure explains how to enter attendance information for a CRN using the Faculty Attendance Tracking Page and the Mark Attendance Page. Records on the Faculty Attendance Tracking page are list ed in numeric order by CRN and term order. There is a separate row for each student for each CRN/course section. Use the following steps to enter and vi ew attendance and absence information. 1.Access the Faculty and Advisors menu in Banner Faculty and Advisor Self-Service 8.x. 2.Select Attendance Tracker. 3.When the Faculty Attendance Tracking page is displayed, a list of available CRNs and sessions displayed for the faculty member. 4.Select a CRN and session, and view the course details in the Course Details tab. Details are displayed for the course, students, and staff. 5.Select the Take Roll button to access the Mark Attendance page for the CRN. 6.Scroll through the class dates to view attendance and absence information for section meetings. 7.Perform actions that affect the entire class roster for the chosen date. 7.1. Use the Class pulldown field to cancel the specific class meeting, update the last date of attendance, or update the total hours. 7.2. Use the Update Empty Records to Present pulldown field to designate all students in the CRN as presen t or absent or to update empty records to present or absent. 8.Perform actions that affect a si ngle student for the chosen date. 8.1. Select a student record to view attendance details in the Student Details tab. 8.2. Use the Hours Attended field to define the hours and minutes the student was in attendance. 8.3. Use the Extended Absence button to open the Extended Absence window. 8.4. Enter the start and end dates and any comments for a student™s long term absence. 9.Save the changes. View attendance information in Banner Student Self- ServiceStudents can view a summary of their attendance using the Student Attendance Tracking Page. The system displays all attendance records for courses (CRNs) for a student, subject to the rules that are in effect. /n 42Banner Student Attendance Tracking Release Guide |Use Attendance Tracking Use the following steps to view attendance information. 1.Access the Student menu in B anner Student Self-Service 8.x. 2.Select Student Services: Attendance. 3.On the Student Attendance Tracking page, view the information for each CRN, including the attendance percentage. 4.Select a CRN and use the Course Details tab and the Absence Details tab to see more information for that record. Load external data This section discusses loading attendance data from a third party application into Banner Student 9.x Attendance Tracking. Data from a third-party application (such as external attendance tracking tool) can be loaded into Banner and displayed in Banner Faculty and Advisor Self-Service. Once the data is loaded, it can be modified the same way as manually entered information (using the Self-Service pages). Data is loaded using the Mass Data Up date Utility (MDUU). Please refer to the Banner Mass Data Update Utility Handbook and the Banner Mass Data Update Utility Release Guide 8.0 for more information on using this tool. If you have collected attendance data in a third-party application, such as a bar-code reader system for lectures, the data can be loaded into Ba nner if it is in (or can be converted into) either .csv or .xml format. If the file is in .xml format, you must convert it to .csv format using a spreadsheet application such as MicroSoft Excel. The file load processes work only in Insert mode and cannot be used to update records. If data that was loaded from an external file needs to be modified, you must do so using the Attendance Tracking pages in Banner Faculty and Advisor Self-Service. When data from a third-party application is loaded, the system does not validate CRN or term values against valid valu es in Banner. It is therefore important that you check the data quality of the import file before loading it to avoid errors. The .csv file will be comma-delimited during the load, so if comments are to be loaded, you must make sure that they do not contain commas to avoid corrupting the data load. The following MDUU changes have been made for Banner Student Attendance Tracking 9.x. These changes can be viewed on the Activity Set-up Page (GKAPACT) in Banner 8.x. ŁThe SSRMEET source table has been added to the Synonym of Source Table/Filter field (GKRPASO_SYNONYMNAME ) in the Source Tables block. ŁThe SORSATR target table has been added to the Target Table Name field (GKRPATT_TABLE_NAME ) in the Target Table block. This target table is used in place of the SKRATTR target table. /n 43Banner Student Attendance Tracking Release Guide |Use Attendance Tracking ŁColumn definitions for the SORSATR table have been added to the Column Nam e field (GKRPATC_COLUMN_NAME ) in the Target Columns block. ŁThe data in the Target Column field (GKRPATS_SOURCESELECT ) in the Select Parts block has been updated to match the SORSATR columns. ŁA condition to join the CSV external tabl e to the SPRIDEN and SSRMEET tables has been added to the Join field ( GKRPAJF_JOIN ) in the Join/Filter block.How to load CRN attendance data Use the following steps to load CRN att endance data into the application. 1.If the file is in .xml format, convert it to .csv format.2.Register the external file as follows. 2.1. Copy the .csv file to a suit able location.2.2. Access the Execution Tr ee Set-up Page (GKAPEXS). 2.3. Enter SC_ATTR_CSV_CRN in the Process Code field of the Key block, then go to the next block. 2.4. Select the Import tab. 2.5. Enter SCATTRCSVCRN in the External Table Name field. 2.6. Enter the directory where the import file is located in the Directory Name field. 2.7. Enter the file name to be imported in the File Name field. 2.8. Enter NEWLINE in the Record Delimiter field.2.9. Enter the following string in the Fields field:ID(9),TERM(6),CRN(5),MTYP(12),SDATE(11),ACTHRS(7),ABS HRS(7),ATTRIND(1),ATTRCOMMENT(2000),BEGIN_TIME(4),END _TIME(4),CRN_RETAIN_DATE(12) 2.10. Enter a comma (,) in the Field Delimiter field.2.11. Click Register File .3.Execute the file load as follows. 3.1. Access the Process Tree Execution Page (GKAPEXE). 3.2. Enter SC_ATTR_CSV_CRN in the Process Code field of the Key block, then go to the next block. 3.3. Make sure that each of the items has been compiled, which is indicated by a check mark next to each item. 3.4. If any of the items has not been compiled, click Compile Tree .3.5. Select the Execution tab. 3.6. Select AUDIT or UPDATE , as applicable, in the Execution Mode field. /n 44Banner Student Attendance Tracking Release Guide |Use Attendance Tracking 3.7. Select Log and Abort , Log and Continue , or Ignore , as applicable, in the Exception Mode field. 3.8. Click Run from Jobsub or Run Now, as applicable. 4.Review the log file of the load as follows. 4.1. Access the Diagnosti c Page (GKARLOG).4.2. Enter SC_ATTR_CSV_CRN in the Process Code field.4.3. Select the applicable rule set in the Rule Set field. 4.4. Enter the run sequence you want to review in the Run Sequence field.4.5. Go to the next block to view the log details. Banner administrative pages Two Banner administrative pages are used with Attendance Tracking. These pages are only in Banner 9.x. They are not conv erted from existing Banner 8.x forms. Attendance Tracking Rule Setup Page (SOAATRK) Use the Attendance Tracking Rule Setup Page (SOATTRK) to define and maintain attendance tracking rules. When you save a record, the system creates an attendance tracking rule record. You can set up attendance tracking at differ ent levels, such as by term, subject, course, CRN, or part of term. This a llows you to define the setup at any time, without the need for post-registration setup. When rules are entered for a term, a number of checks are performed to ensure that no duplicates exist based on the combination of te rm, part of term, subject, course number, or CRN values. In addition to these regular checks (such as you cannot have two part of term rules for the same part of term), a unique check is performed for course numbers. Specifically, you cannot have a rule for a course number and a second rule for the same course number combined with a subject. For example, if you have a rule for course number fi123fl, you cannot also have a rule for fiMATH 123fl. This page is composed of the following sections: ŁKey block ŁAttendance Tracking Rule Key blockUse the Key block to ente r the term for the attendance tracking rule. /n 45Banner Student Attendance Tracking Release Guide |Use Attendance Tracking Attendance Tracking Rule Use the Attendance Tracking Rule section to enter the part of term, subject, course or CRN, tracking, and Self-Service data for the rule. These items are not required but can be used to specify the attendance tracking setup. The Display Class and Tracking Unit fields are required for attendance tracking. You must turn on attendance tracking for the ru le and define the tracki ng method. Check the Display Class indicator to display classes to facu lty members so they can verify their assignments. Faculty members can view thei r assigned classes before the term begins based on the start date of the rule and the meeting start date. Start dates for term, part of term, or CRN, are not considered. When the current date is between the rule start and end dates, the class is displayed. When the current date is equal to or after the first meeting date, attendance can be taken. The Track Class Attendance , Tracking Start Date , and Tracking End Date fields are used to determine whether the faculty member has view only access or can enter data and for what date range. When the date is within the defined date range, data entry is allowed. When it is not with the defined date range, users can only view the data. Check the Track Class Attendance indicator and set up the Tracking Start Date and Tracking End Date fields to activate attendance tracking. Uncheck the Track Class Attendance indicator to turn off attendance tracking. You do not need to modify the Tracking Start Date and Tracking End Date fields. FieldsDescriptions Term Code and description of the term for the attendance tracking rule. FieldsDescriptions Rule CodeAttendance tracking rule code. This is a unique sequence number assigned to the rule. It allows users to determine whic h rule is in use for a CRN. Part of TermPart of term code and description for the term in the Key block. SubjectSubject code for the course. Course NumberCourse number. CRNCourse reference number assigned to the section of the course.Display ClassCheck box used to indica te whether attendance tracking is active for the rule. Default is checked or Y./n 46Banner Student Attendance Tracking Release Guide |Use Attendance Tracking Attendance Tracking Meeting Rule Setup Page (SOAATMT) Use the Attendance Tracking Meeting Rule Se tup Page (SOAATMT) to define attendance tracking meeting rules for CRNs, if required. This page is optional and provides a specific method of control for faculty members. When you save a record, th e system creates an attendance tracking rule record for the chosen class meeting session of the CRN. This page allows an institutio n to configure attendance tracki ng at the meeting level. They can fine tune their meeting tracking requirements, while protecting the higher level tracking configuration set up on SOAATRK for term, part of term, subject, and course. This page is composed of the following sections: ŁKey block ŁSection Details Tracking UnitCode of the unit (method) used to record attendance for the rule. Valid values are: Present/Absent , Hours Present , Hours Absent .These are saved to the database as 001 , 002 , and 003 respectively. Track Class Attendance Check box used to indicate whether attendance recording is available for the rule and leve l in Self-Service. Default is checked or Y.When this indicator is unchecked, the records are not displayed in Self-Service. This field serves as a master control for quickly turning Self-S ervice access on or off. Tracking Start DateDate when attendance recording begins in Self-Service for the rule. Attendance can only be recorded for meetings that have already occurred. These date settings allow the display of a CRN in the Banner Faculty and Advisor Self-Ser vice pages for this date range, but data entry is not permitted until the first meeting has occurred. Tracking End DateDate when attendance recording ends in Self-Service for the rule. Attendance can only be recorded for meetings that have already occurred. These date settings allow the display of a CRN in the Banner Faculty and Advisor Self-Ser vice pages for this date range, but data entry is not permitted until the first meeting has occurred. FieldsDescriptions /n 47Banner Student Attendance Tracking Release Guide |Use Attendance Tracking ŁSection MeetingsŁAttendance Tracking Meeting Rule Key blockUse the Key block to enter the term and CRN for the attendance tracking meeting rule. Section Details Use the Section Details information to view the course data for the rule. FieldsDescriptions Term Code and description of the term for the attendance tracking meeting rule.CRNCRN number and description for the attendance tracking meeting rule.FieldsDescriptions SubjectSubject code and description of the course. Course NumberCourse number. TitleCourse title. CampusCode and description of the campus where course is offered. Schedule TypeCode and description of the schedule type associated with the course.Part of TermCode and description of the part of term for the course. Credit HoursCredit or contact hours of the course. Total StudentsTotal number of students registered in the section of the course.Total Current Students Current total of students registered in the section of the course who are active, not withdrawn. /n 48Banner Student Attendance Tracking Release Guide |Use Attendance Tracking Section MeetingsUse the Section Meetings information to view the meeting type, date, day, and time data for the rule. This data is display only. Attendance Tracking Meeting Rule Use this section of the page to enter or di splay tracking and Self-Service data for the section meeting record selected in the Section Meetings info rmation. The records in the Active RuleAttendance tracking meeting rule ID and details that apply to the CRN. Displayed are the rule ID, tracking unit method, whether Self-Service access is enabled, and the start and end dates. This is the rule that will be applied if no data is stored in this page. Changes to meetings on this page will take precedence over the rule displayed. FieldsDescriptions Meeting TypeCode of the CRN/section meeting to which the rule applies. Start DateDate when attendance tracking begins. End DateDate when attendance tracking ends. MondayCheck box used to indicate that the section meets on Monday. TuesdayCheck box used to indicate that the section meets on Tuesday. WednesdayCheck box used to indicate that the section meets on Wednesday. ThursdayCheck box used to indicate that the section meets on Thursday. FridayCheck box used to indicate that the section meets on Friday. SaturdayCheck box used to indicate that the section meets on Saturday. SundayCheck box used to indicate that the section meets on Sunday. Start TimeTime when attendance tracking begins. End TimeTime when attendance tracking ends. SessionSession identifier of the cl ass session meeting. This comes from the SSRMEET_CATEGORY column. FieldsDescriptions /n 49Banner Student Attendance Tracking Release Guide |Use Attendance Tracking Attendance Tracking Meeting Rule section of the page are child records of the master records in the Section Meetings information. The Display Class and Tracking Unit fields are required for attendance tracking. The Track Class Attendance , Tracking Start Date , and Tracking End Date fields are used to determine whether the faculty member has view only access or can enter data and for what date range. When a rule exists in SOAA TMT for the CRN and meeting combination, it applies to the student and the faculty member. When a rule does not exist in SOAATMT for the CRN and meeting combination, then the rules in SOAATRK are evaluated for the student and faculty member. When no applicable rule exists in either SOAATMT or SOAATRK, the CRN and meeting are not displayed. Classes are only displayed for rules that are set up by term, to limit the number of terms displayed to the students. FieldsDescriptions Display ClassCheck box used to indica te whether attendance tracking is active for the CRN and term combination in the Key block. Default is checked or Y.Tracking UnitCode of the unit (method) used to record attendance for the meeting. Valid values are: Present/Absent , Hours Present , Hours Absent .These are saved to the database as 001 , 002 , and 003 respectively. Track Class Attendance Check box used to indicate whether attendance recording is available for the meeting in Self-Service. Default is checked or Y.When this indicator is unchecked, the records are not displayed in Self-Service. This field serves as a master control for quickly turning Self-S ervice access on or off. Tracking Start DateDate when attendance recording begins in Self-Service for the meeting. Attendance can only be recorded for meetings that have already occurred. These date settings allow the display of a CRN in the Banner Faculty and Advisor Self-Ser vice pages for this date range, but data entry is not permitted until the first meeting has occurred. /n 50Banner Student Attendance Tracking Release Guide |Use Attendance Tracking Banner menuThe following menu is used in Banner 9.x. Attendance Tracking Menu (SARTK) The Attendance Tracking Menu (SARTK) is accessed from the Registration Menu (REGISTRATION). The Attendance Tracking Menu contains the following items: ŁAttendance Tracking Rule Setup Page (SOAATRK) ŁAttendance Tracking Meeting Rule Setup Page (SOAATMT) Banner tables Three tables are used with Attendance Tracking. These tables were delivered in the Banner Student 8.5.4 release. This information is repeated here for your convenience. Attendance Tracking Meeting Rules Table (SORATMT) This table is used to maintain data for attendance tracking meeting rules. The rule information is defined for course sections and associated meeting data. The following Primary Key is used with this table: PK_SORATMT (SORATMT_SURROGATE_ID_SSRMEET) The following columns are in this table. Tracking End DateDate when attendance recording ends in Self-Service for the meeting. Attendance can only be recorded for meetings that have already occurred. These date settings allow the display of a CRN in the Banner Faculty and Advisor Self-Ser vice pages for this date range, but data entry is not permitted until the first meeting has occurred. FieldsDescriptions /n 51Banner Student Attendance Tracking Release Guide |Use Attendance Tracking ColumnAttributeNull/Not NullComment SORATMT_SURROGATE_ID_ SSRMEET NUMBER(19)NOT NULL SURROGATE ID SSRMEET: This field defines the surrogate ID of the CRN meeting to which this rule applies.SORATMT_TRACK_ATTEND_INDVARCHAR2(1)NOT NULL TRACK ATTENDANCE INDICATOR: Flag to indicate whether attendance is to be tracked for this meeting. SORATMT_ATTEND_ENTER_INDVARCHAR2(1)NOT NULL ENTER ATTENDANCE INDICATOR: Flag to indicate whether attendance recording can take place in Self-Service for this meeting. SORATMT_USER_ID VARCHAR2(30)NOT NULL USER ID: The user ID of the person who inserted or last updated this record. SORATMT_ACTIVITY_DATEDATE NOT NULLACTIVITY DATE: The date that information in this record was entered or last updated. SORATMT_TRACKING_UNIT_ CDEVARCHAR2(4)NULL TRACKING UNIT CODE: Code for the unit used to record attendance for this meeting. 0001=Enter presence/absence, 0002=Enter hours present, 0003=Enter hours absent. SORATMT_ENTRY_START_DATEDATE NULLENTRY START DATE: Date when attendance recording can commence for this meeting in Self-Service. SORATMT_ENTRY_END_DATEDATE NULLENTRY END DATE: Date when attendance recording can no longer be ente red for this meeting via Self-Service. SORATMT_SURROGATE_IDNUMBER(19)NULL SURROGATE ID: Immutable unique key. SORATMT_VERSION NUMBER(19)NULL VERSION: Optimistic lock token.SORATMT_DATA_ORIGINVARCHAR2(30)NULL DATA ORIGIN: Source system that created or updated the data. /n 52Banner Student Attendance Tracking Release Guide |Use Attendance Tracking Attendance Tracking Rules Table (SORATRK) This table is used to maintain data for attendance tracking rules. Rules can be defined for various levels (such as term, subject, course, part of term , CRN), for whether attendance should be tracked, for the tracking method to be used, and for limitations in Banner Self- Service.The following Primary Key is used with this table: PK_SORATRK (SORATRK_SEQ_NO) The following Unique Index is used with this table: UK1_SORATRK (SORATRK_TERM_CODE, SORATRK_PTRM_CODE, SORATRK_SUBJ_CODE, SORATRK_CRSE_NUMB, SORATRK_CRN) The following Foreign Key is used with this table: FK1_SORATRK_INV_STVTERM_CODE (SORATRK_TERM_CODE) The SORATRK_SEQ_NO column uses an integer for next value to increment the sequence number by one to a maximum of 999999999. The following columns are in this table. SORATMT_VPDI_CODE VARCHAR2(6)NULL VPDI CODE: Multi-entity processing code. ColumnAttributeNull/Not NullComment SORATRK_SEQ_NO NUMBER(19)NOT NULL SEQUENCE NUMBER: Sequence number for making a unique index. SORATRK_TERM_CODE VARCHAR2(6)NOT NULL TERM CODE: Term Code. SORATRK_TRACK_ATTEND_INDVARCHAR2(1)NOT NULL TRACK ATTENDANCE INDICATOR: Flag to indicate whether attendance is to be tracked for this level in the hierarchy. SORATRK_ATTEND_ENTER_INDVARCHAR2(1)NOT NULL ENTER ATTENDANCE INDICATOR: Flag to indicate whether attendance recording can take place in Self-Service for this level in the hierarchy. ColumnAttributeNull/Not NullComment /n 53Banner Student Attendance Tracking Release Guide |Use Attendance Tracking SORATRK_USER_ID VARCHAR2(30)NOT NULL USER ID: The user ID of the person who inserted or last updated this record. SORATRK_ACTIVITY_DATEDATE NOT NULLACTIVITY DATE: The date that information in this record was entered or last updated. SORATRK_SURROGATE_IDNUMBER(19) NULLSURROGATE ID: Immutable unique key. SORATRK_VERSION NUMBER(19) NULLVERSION: Optimistic lock token.SORATRK_TRACKING_UNIT_ CDEVARCHAR2(4) NULLTRACKING UNIT CODE: Code for the unit by which attendance is to be recorded. 0001=Enter presence/absence, 0002=Enter hours present, 0003=Enter hours absent. SORATRK_PTRM_CODE VARCHAR2(3) NULLPART OF TERM CODE: This field identifies the Part of Term Code for the Term. SORATRK_SUBJ_CODE VARCHAR2(4) NULLSUBJECT CODE: This field defines the subject area of the course.SORATRK_CRSE_NUMB VARCHAR2(5) NULLCOURSE NUMBER: This field defines the course number associated with the subject for the course.SORATRK_CRN VARCHAR2(5) NULLCRN: The Course Reference Number (CRN) assigned to the course section. SORATRK_ENTRY_START_DATE DATE NULLENTRY START DATE: Date when attendance recording can commence in Self-Service. SORATRK_ENTRY_END_DATE DATE NULLENTRY END DATE: Date when attendance recording can no longer be entered via Self- Service.SORATRK_DATA_ORIGINVARCHAR2(30) NULLDATA ORIGIN: Source system that created or updated the data. SORATRK_VPDI_CODE VARCHAR2(6) NULLVPDI CODE: Multi-entity processing code. ColumnAttributeNull/Not NullComment /n 54Banner Student Attendance Tracking Release Guide |Use Attendance Tracking Student Attendance Tracking Recording Table (SORSATR) This table is used to maintain data for details for student attendance tracking for meetings of a course section. The following Primary Key is used with this table: PK_SORSATR (SORSATR_SURROGATE_ID_SSRMEET, SORSATR_PIDM, SORSATR_MEET_DATE) The following columns are in this table. ColumnAttributeNull/Not NullComment SORSATR_SURROGATE_ID_ SSRMEET NUMBER(19)NOT NULL SURROGATE ID SSRMEET: This field defines the surrogate ID of the CRN meeting to which this rule applies.SORSATR_PIDM NUMBER(9)NOT NULL PIDM: Internal Identification number for the student registered on the CRN meeting. SORSATR_MEET_DATE DATE NOT NULLMEET DATE: Date on which the meeting is scheduled. SORSATR_EXPECT_HRSNUMBER(6,2)NOT NULL EXPECTED HOURS: Number of minutes a student is expected to attend. SORSATR_ACTUAL_HRSNUMBER(6,2)NOT NULL ACTUAL HOURS: Actual minutes a student has attended. SORSATR_ABSENT_HRSNUMBER(6,2)NOT NULL ABSENT HOURS: Number of minutes the student was absent. SORSATR_ATTEND_INDVARCHAR2(1)NOT NULL ATTENDANCE INDICATOR: Indicator for whether the student has attended. SORSATR_USER_ID VARCHAR2(30)NOT NULL USER ID: The user ID of the person who inserted or last updated this record. SORSATR_ACTIVITY_DATEDATE NOT NULLACTIVITY DATE: The date that information in this record was entered or last updated. /n 55Banner Student Attendance Tracking Release Guide |Use Attendance Tracking Table scripts The following scripts were delivered for these tables in the Banner Student 8.5.4 release. Note: Unless otherwise noted, new scripts are run as part of the upgrade process for a release. SORSATR_SURROGATE_IDNUMBER(19)NULL SURROGATE ID: Immutable unique key. SORSATR_VERSION NUMBER(19)NULL VERSION: Optimistic lock token.SORSATR_AUTH_IND VARCHAR2(1)NULL AUTHORIZED ABSENCE INDICATOR: Indicator for whether an absence was authorized. SORSATR_COMMENT VARCHAR2 (4000) NULLCOMMENT: User-defined comments. SORSATR_DATA_ORIGINVARCHAR2(30)NULL DATA ORIGIN: Source system that created or updated the data. SORSATR_VPDI_CODE VARCHAR2(6)NULL VPDI CODE: Multi-entity processing code. ScriptResultsoratmt_080504_01.sql Creates SORATMT table soratmt_080504_02.sql Adds column comments soratmt_080504_03.sql Adds Primary Key soratrk_080504_01.sql Creates SORATRK table soratrk_080504_02.sql Adds column comments soratrk_080504_03.sql Adds Primary Key soratrk_080504_04.sql Adds Unique Index soratrk_080504_05.sql Adds Foreign Key ColumnAttributeNull/Not NullComment /n 56Banner Student Attendance Tracking Release Guide |Use Attendance Tracking Banner viewThe following Banner view is used with this enhancement. Attendance Tracking Rule by CRN View (SOVACRN) This view provides access to the appropriat e attendance tracking rule record from the SORATRK table for a given Banner course section (CRN) based on the following order of selection. 1.Select the rule entry where th e CRN matches the specified CRN. 2.Select the rule entry where the term, part of term (if specified), subject, and course match the specified CRN. 3.Select the rule entry where the term, part of term (if specified), and subject match the specified CRN. 4.Select the rule entry where the term and part of term match the specified CRN. 5.Select the rule entry where th e term matches the specified CRN. The view identifies all attendance tracking rule entries that could apply to a CRN. It then assigns a rating to each rule based on the selection criteria. The rule with the highest rating is selected. The following columns are in this view. SOVACRN_SECT_TERM_CODE, SOVACRN_SECT_CRN, SOVACRN_SECT_PTRM_CODE, SOVACRN_SECT_SUBJ_CODE, SOVACRN_SECT_CRSE_NUMB, SOVACRN_SURROGATE_ID, SOVACRN_VERSION, SOVACRN_RULE_SEQ_NO, SOVACRN_RULE_TERM_CODE, SOVACRN_RULE_PTRM_CODE, SOVACRN_RULE_SUBJ_CODE, soratrk_090001_01.sql Create sequence number to increment by one sorsatr_080504_01.sql Creates SORSATR table sorsatr_080504_02.sql Adds column comments sorsatr_080504_03.sql Adds Primary Key ScriptResult/n 57Banner Student Attendance Tracking Release Guide |Use Attendance Tracking SOVACRN_RULE_CRSE_NUMB, SOVACRN_RULE_CRN, SOVACRN_RULE_TRACK_ATTEND_IND, SOVACRN_RULE_TRACKING_UNIT_CDE, SOVACRN_RULE_ATTEND_ENTER_IND, SOVACRN_RULE_ENTRY_START_DATE, SOVACRN_RULE_ENTRY_END_DATE, SOVACRN_RULE_ACTIVITY_DATE, SOVACRN_RULE_USER_ID, SOVACRN_RULE_DATA_ORIGIN, SOVACRN_SS_ENTRY_ALLOWED_IND Banner Self-Service introductory pages These introductory pages are displayed after the user logs into either Banner Student Self- Service or Banner Faculty and Advisor Self-Service, if the pages are set up to do so, and the user has not previously provided the requested information. ŁTerms of Usage page ŁSecurity Question and Answer page ŁUpdate Ethnicity an d Race Survey page After these pages have been negotiated, the Attendance Tracking Self-Service pages are accessed. Terms of Usage The Terms of Usage Page is displayed the first time you log into Self-Service and two conditions are true: the Accepted indicator is set to No on the Third Party Access Audit Page (GOATPAD), and the Display Usage Page indicator is checked on the Customize Web Rules Page ( twbkwrul.P_ModifyPgWebRules ) in Web Tailor. When the user selects Continue to accept the terms, the Accepted indicator is set to Yes on GOATPAD. This page is the same as the Banner Web General 8.x Self-Service page, Terms of Usage (twbkwbis.P_UsagePage ). The page details and setup can be found in the Banner Web for General 8.6 User Guide in the fiTechnical Referencefl chapter, under the fiTerms of Usagefl topic. Security Question and AnswerThe Security Question and Answer Page is displayed when you log in to Self-Service and the following condition is true: the Disable fiForgot PINfl indicator is set to No on the Enterprise PIN Preferences Page (GUAPPRF). The answers to the questions are stored on the Third Party Access Audit Page (GOATPAD). /n 58Banner Student Attendance Tracking Release Guide |Use Attendance Tracking This page is similar to the Banner Web Gene ral 8.x Self-Service page, Security Question and Answer ( twbkwbis.P_SecurityQuestion ). Multiple questions are now displayed on one page, instead of answering one question per page as in 8.x. The page details and setup can be found in the Banner Web for General 8.6 User Guide in the fiUsing Web Generalfl chapter, under the fiSecurity Questions and Answersfl topic. Update Race and Ethnicity Survey The Update Ethnicity and Race page is displa yed when you log in to Self-Service and the following conditions are true: the Reporting Date value is set for the RESTARTDAT and REENDDATE GTVSDAX rules, and the system date falls within that range. You can click Ask Me Later to continue and bypass the page. The page will be displayed each time the user logs in during the date range until the survey is completed. The survey confirmation is displayed on the General Person Identification Page (SPAIDEN) with the Ethnicity and Race Confirmed indicator checked and the Confirmed Date field populated. This page is the same as the Banner Web General 8.x Self-Service page, Update Ethnicity and Race Survey ( bwgkomre.P_RaceSurvey ). The page details and the GTVSDAX setup can be found in the Banner Web for General 8.6 User Guide in the fiTechnical Referencefl chapter, under the fiEthnicity and Race Survey Pagesfl topic. Banner Student Self-Service page Banner Student Self-Service provides a page that allow students to view attendance tracking information. The Student Attendance Tracking page replaces the pages delivered by the ESC for the Banner 8.x version of attendance tracking. Attendance Tracking menu link An Attendance Tracker link is available on the Banner Self-Service 8.x Main Menu (bmenu.P_MainMnu ). External CodeInternal Code Internal Code GroupDescriptionReporting Date NOT USEDRESTARTDATSSMREDATERace/Ethn Survey Start Date First date the survey is to be displayed on the webNOT USEDREENDDATESSMREDATERace/Ethn Survey End DateLast date the survey is to be displayed on the web/n 59Banner Student Attendance Tracking Release Guide |Use Attendance Tracking Student Attendance Tracking This page is used by students to view their attendance tracking information by CRN. Course and absence details as well as Getting Started information are displayed for the selected CRN. This page can be accessed from Banner Self-Service 8.x when you are logged in as a student. Select the Student Services: Attendan ce option on the Banner Self-Service Main Menu ( bmenu.P_MainMnu ).This page is composed of the following sections: ŁStudent Services:Attendance ŁSide Detail The right side of the page contains the following tabs: ŁGetting Started ŁCourse Details ŁAbsence Details Use the Right Arrow on the right side of the Select a Course section to drag and expand the view to a full page display. This hides the tabs for Course Details and Absence Details. Use the Left Arrow on the right side of the Select a Course section to drag and close the full page view and return the display to the main section with the side tabs. You can also drag the scrollbar to resize the display. Student Services:A ttendance section This section of the page is used to display a summary of a student™s attendance for a term. It displays the number of hours attended and number of hours absent for each CRN. This page is display only. When the student accesses this section of the page, all courses which are open for attendance tracking are pushed to him or her based on the specific login information. No term or CRN is needed to get started on the page as in Banner Self-Service 8.x. Fields Descriptions Term Term code for the course record. CRNCourse reference number. Subject Subject name and number associated with the CRN. Course Course number associated with the CRN. Section Section number associated with the course. Title Course title. /n 60Banner Student Attendance Tracking Release Guide |Use Attendance Tracking Getting Started tab The Getting Started tab is displayed at the right side of the page. The Getting Started data is delivered Info Text that is customizable at your institution through Banner Web Tailor. The Getting Started tab can display informat ion such as how to use Attendance Tracking and how to contact the Registrar for assist ance with a link to a default email address. Course Details tab When a course is selected for attendance trac king from the list of courses, the Course Details tab is displayed at the right side of t he page. It contains quick reference information for the course, section, CRN, campus, se ction dates, meetings, registration, and instructor. This inform ation is updated as attendance information is entered and saved. The following fields are in the Course Details tab. Schedule Days of the week the course section meets. Values are: S, M, T, W, R, F, S. The meeting days are highlighted. Time Time the section meets each day, such as 08:00 AM .SessionSession identifier used to designat e the session of that section of the course that is scheduled to meet. MissedTotal number of hours the student was absent from the course. PercentagePercentage of attendance based on the hours the student attended for the section. This calculation includes the applicable GTVSDAX rule settings. Fields Descriptions The following fields are in the Course Details section. Course headingCourse title and number. TermTerm code for the course. SectionSection number for the course. CourseCourse number. Course Reference Number Course reference number. SessionSession code. CampusCampus where the course meets. Section DatesDate range of the course with start and end dates. Fields Descriptions /n 61Banner Student Attendance Tracking Release Guide |Use Attendance Tracking Absence Details tab You can use tabs to move between the Course Details tab and the Absence Details tab. The Absence Details tab displays information for the student™s absence from the section. Note: Absence information does not impact leave of absence dates on study paths or on the general student record (SGBSTDN). The following fields are in the Absence Details tab. Banner Faculty and Advisor Self-Service pages Banner Faculty and Advisor Se lf-Service provides pages that allow faculty members to enter and check attendance tracking information. The Faculty Attendance Tracking and Mark Attendance pages replace the pages delivered by the ESC for the Banner 8.x version of attendance tracking. Attendance Tracking menu link An Attendance Tracker link is available on the Banner Self-Service 8.x Main Menu (bmenu.P_MainMnu ). The following fields are in the Staff section. Primary StaffName of primary staff member for the course who can enter attendance data. Other Staff(s)Name of secondary staff member for the course who can enter attendance data. Multiple secondary staff members can exist. Fields Descriptions DateDate the student was absent from the course. Hours Hours missed on that date. Status Status such as Absent , Canceled , and so on. Fields Descriptions /n 62Banner Student Attendance Tracking Release Guide |Use Attendance Tracking Faculty Attendance Tracking This page is used by faculty members to vi ew attendance tracking information by CRN for a student. Getting Started information and Co urse Details are displayed for the selected CRN. This page can be accessed from Banner Self-Service 8.x when you are logged in as a faculty member. Select the Attendance Tracker option on the Banner Self-Service Main Menu ( bmenu.P_MainMnu ).This page is composed of the following sections: ŁSelect a Course ŁSide Detail The right side of the page contains the following tabs: ŁGetting Started ŁCourse Details Use the Right Arrow on the right side of the Select a Course section to drag and expand the view to a full page display. This hides the tabs for Course Details and Absence Details. Use the Left Arrow on the right side of the Select a Course section to drag and close the full page view and return the display to the main section with the side tabs. You can also drag the scrollbar to resize the display. Getting Started tab The Getting Started tab is displayed at the right side of the page. The Getting Started data is delivered Info Text that is customizable at your institution through Banner Web Tailor. The Getting Started tab can display informat ion such as how to use Attendance Tracking and how to contact the Registrar for assist ance with a link to a default email address. Select a Course sectionThis section of the page is used to disp lay a summary of an instructor™s teaching assignments for a term that are eligible for at tendance tracking. This page is display only. When the faculty member accesses this page, all courses which are open for attendance tracking are pushed to him or her based on the specific login information. No term or CRN is needed to get started on the page as in Banner Self-Service 8.x. When the rules allow a faculty member to view the class roster before the first meeting day, the Take Roll button is relabeled View Students. The roster that is displayed shows the student information but does not allow any updates. /n 63Banner Student Attendance Tracking Release Guide |Use Attendance Tracking Course Details tab When a course is selected for attendance trac king from the list of courses, the Course Details tab is displayed at the right side of t he page. It contains quick reference information for the course, section, CRN, campus, se ction dates, meetings, registration, and instructor. This inform ation is updated as attendance information is entered and saved. The following fields are in the Course Details tab. Fields Descriptions Term Term code for the course record. CRNCourse reference number. Subject Subject name and number associated with the CRN. Course Course number associated with the CRN. Section Section number associated with the course. Title Course title. Schedule Days of the week the course section meets. Values are: S, M, T, W, R, F, S. The letters for the meeting days are highlighted. Time Time the section meets each day, such as 08:00 AM .SessionSession number in which the section is scheduled to meet. Take Roll/View StudentsButton used to access the Mark Attendance page either in update mode ( Take Roll ) or in view mode ( View Students ). The label changes based on the mode allowed by the rules. Show entries Pulldown field used to select the display of records for the page. Choices are 10, 50, 100 , 250, 500.Fields Descriptions The following fields are in the Course Details section. Course headingCourse title and number. TermTerm of the course. Subject CodeSubject code of the course. CourseCourse number. SectionSection number of the course. Course Reference Number Course reference number. /n 64Banner Student Attendance Tracking Release Guide |Use Attendance Tracking Mark AttendanceThis page is used by faculty members to view or enter attendance tracking information for a student. Student records are displayed here when a student has a registration record for the section on SFRSTCR. Student Details are displayed for the selected record. Note: No section or meeting information can be changed. Only attendance information can be entered or updated. SessionSession identifier used to designat e the session of that section of the course that is scheduled to meet. CampusCampus where the course meets. Section DatesDate range of the course with start and end dates. Meeting DatesDate range of the specific meeting of the course with start and end dates. Meeting OccurrencesNumber of times the course is scheduled to meet. This is the total number of meetings in the date range from SSRMEET. Meetings TranspiredNumber of meetings that have already taken place. Attendance CompletedNumber of times the student has attended the course. This is the number of meetings that have occurred where records for all students have the attendance marked. The following fields are in the Students section. Registered StudentsNumber of students registered for the course. Students have an SFRSTCR record for the CRN and the term. Current StudentsNumber of students currently in attendance. Students have an SFRSTCR record for the CRN and term with a course registration stat us code that has the Count in Enrollment indicator checked on STVRST S and set up on SFARSTS. AuditingNumber of students auditing the course. The following fields are in the Staff section. Primary StaffName of primary staff member for the course who can enter attendance data. Other Staff(s)Name of secondary staff member for the course who can enter attendance data. Multiple secondary staff members can exist. Fields Descriptions /n 65Banner Student Attendance Tracking Release Guide |Use Attendance Tracking This page is accessed using the Take Roll/View Students button in the Select a Course section of the Faculty Attendance Tracking p age. The button label changes depending on whether access is in update mode ( Take Roll ) or in view mode ( View Students ).This page is composed of the following sections: ŁAttendance ŁSide Detail The right side of the page contains the following tab: ŁStudent Details Attendance sectionUse this page to view attendance information by student. Records are displayed first for active, enrolled students, then for withdrawn students. The following fields are in the Attendance section. Fields Descriptions Date Search Enter a date or use the cale ndar to select a da te for a specific class meeting you wish to work with. ClassPulldown used to cancel a specific class meeting for all students displayed on the roster, update the CRN for the last date of attendance, or update the CRN total hours. Values are: ŁCancel this Class Meeting ŁUpdate CRN Last Date of Attendance ŁUpdate CRN Total Hours The Cancel this Class Meeting option cannot be undone. PhotoStudent photo or photo placeholder. The student™s photo is display ed if this option is active ( PHOTOS rule on GTVSDAX is set to Y), a photo of the st udent exists, and it is configured properly in the institution™s file system. Full Name Student™s full name, displayed in the format specified for the DETNAMEFMT rule on GTVSDAX. IDStudent™s ID number. AttendanceStudent™s percentage of attendance for the course meeting. /n 66Banner Student Attendance Tracking Release Guide |Use Attendance Tracking Student Details tab This tab displays information related to the student™s att endance and absence. Use the Absence Notified check box to indicate that the student contacted an administrator regarding an absence from class. You can enter additional information in the Note field. The Extended Absence button can be used to open t he Extended Absence window. Use this window to enter information about an ex tended absence for a student such as start and end dates and any additional comments. The start and end dates of the section must be entered manually. Dates are not validated, so be careful to enter dates that fall within the rule period. Class Date (untitled)Cla ss date indicator displayed in the specified date format. A separate field is displayed for each date the class meets. This indicator is used to show that the student attended the course on a specific day. The default is Null.Values are a check mark in a circle for attendance, a minus sign in a circle for absence, or a numeric value for partial attendance, such as 1.5 or 3.0 .When a check box is displayed for a date, you can click on it to check it and update attendance information for the student. When a note regarding absence exists, the minus sign in a circle has a note icon below it. You can mouse over the icon to see the absence note text. Per PagePulldown used to select the display of records for the page. Choices are 10, 50, 100 , 250, 500.Update Empty Records to Present Pulldown used to perform a batch update of the visible set of students for the chosen day. Set the appropriate day indicator for attendance for the set of the records displayed on the screen. Go to the next set of records and apply the selection to that set of students. Continue through the sets of records until all records have been updated. The indicators can be checked for fipresentfl or unchecked for fiabsentfl. Values are: ŁUpdate Empty Records to Present ŁUpdate Empty Records to Absent ŁMark all Present ŁMark All Absent .Fields Descriptions /n 67Banner Student Attendance Tracking Release Guide |Use Attendance Tracking You can save these changes or cancel out of the window. Saving the data generates a record for the student with the absence informa tion for the specified start and end dates. The extended absence information is not stored in a separate table. When the window is closed and then reopene d, the fields will be Null .Note: Absence information does not impact leave of absence dates on study paths or on the general student record (SGBSTDN). The following fields are in the Student Details tab. Fields Descriptions The following fields are in the Student Details section. Student HeadingFull name of student and student photo or photo placeholder if available. StatusStudent™s attendance status. Attendance PercentagePercentage of course meeting attended. Confidential and/or Deceased Indicator Confidential and/or Deceased messages are displayed for the student as appropriate. The following fields are in the Expected section. This section is only displayed when it is necessary for the facu lty member to ente r this information.Expected HoursHours expected for a co urse by hour and minute, where the section meeting has no set day or time, such as a study session. This value defaults into the Hours Attended field.Use the Hr and Min pulldown lists to select the hours and minutes. The following fields are in the Present section. Hours AttendedHours attended for the cour se by hour and minute. This displays the default hours and minutes values for the meeting, unless the data has been previously changed. Use the Hr and Min pulldown lists to select the hours and minutes. The following fields are in the Absence section. Absence Notified Check box used to in dicate that the student notified an administrator of the absence. Extended AbsenceButton that opens the Extended Absence window. You can enter information and save the changes or cancel out of the window. The following fields are in the Extended Absence window. Start Date Start date for period of extended absence, entered manually. End Date End date for period of ex tended absence, entered manually. /n 68Banner Student Attendance Tracking Release Guide |Use Attendance Tracking Set up the Self-Service pages This section contains setup requirements fo r the Banner Student Attendance Tracking page, the Banner Faculty Attendance Tracking page, and the Mark Attendance page. NoteComments or details about the student™s extended absence. ItemDescription The first three items apply to Banner Student Self-Service and Banner Faculty and Advisor Self- Service.Term Control Page (SOATERM) For each term you want to be available for selection on the web, select the Master Web Term Control check box. Attendance Tracking Rule Setup Page (SOAATRK) Create attendance tracking rules by term. Attendance Tracking Meeting Rule Setup Page (SOAATMT) Create attendance tracking meeting rules for a specific term, CRN, and meeting. Faculty/Advisor Process Rules Page (SOAFACS) Set up the DISPLAYATTEND and the ENTERATTEND process rules for faculty use. The following items are rules on GTVSDAX that apply to Banner Faulty and Advisor Self- Service. The name format setup and record display setup apply to both Banner Student Self-Service and Banner Faculty and Advisor Self-Service. Fields Descriptions /n 69Banner Student Attendance Tracking Release Guide |Use Attendance Tracking Crosswalk Validation Page (GTVSDAX) - update last date of attendance Set the ATTDATEUPD rule to UPDATE , to update the last date of attendance with the most rec ently entered date for which attendance has been recorded, for the currently selected meeting. Set the rule to UPDATE_NULL to only update the last date of attendance if the field is Null, to preserve attendance information from an alternate source. Set the rule to NO_UPDATE to not make changes to the last date of attendance. Further updates must be done elsewhere. Set the rule to UPDATE_ALL to always update the last date of attendance with the most current (maximum) date, calculated across all present attendance records for each student for the CRN, except when the new value is greater than the existing value. Specific meeting attendance records are not considered. Set the rule to UPDATE_ALL_FORC to always update the last date of attendance with the mo st current (m aximum) date, calculated across all present attendance records for each student for the CRN. Set the rule to UPDATE_FORCIBLY to always update the last date of attendance for a single meeting attendance record. This option only evaluates the attendance data for the currently selected meeting. Crosswalk Validation Page (GTVSDAX) - define audit grade mode Set the ATTRAUDIT rule to a specific grade mode value from STVGMOD to be used for fiaudit modefl in attendance tracking. Repeating rule values can be created. The value of A is delivered as the default. If no value is ente red, the audit count will always be 0.Banner Student Attendance Tracking uses the audit grade mode to indicate audited c ourses. However; some institutions use the STVRSTS code to indicate audited courses. When this is the case, the faculty member will no t see how many students are auditing a course, and the audit count will alwa ys be displayed as 0.Crosswalk Validation Page (GTVSDAX) - include canceled classes Set the CLASSCANCL rule to Y, to include canceled classes in attendance tracking calculations. Set the rule to N, to not include canceled classes in attendance tracking. Crosswalk Validation Page (GTVSDAX) - define student details name formatSet the DETNAMEFMT rule to FMIL, to define the name format in the student details as first na me, middle initial, last name.Set the rule to another format if desired. See the fiName format rule optionsfl section in this release guide for more format choices. ItemDescription /n 70Banner Student Attendance Tracking Release Guide |Use Attendance Tracking Crosswalk Validation Page (GTVSDAX) - define faculty name format Set the FACNAMEFMT rule to FMIL, to define the faculty name format as first name, midd le initial, last name.Set the rule to another format if desired. See the fiName format rule optionsfl section in this rele ase guide for more format choices. Crosswalk Validation Page (GTVSDAX) - define list of names format Set the LSTNAMEFMT rule to LFMI, to define the format for the list of student names as last na me, first name, middle initial.Set the rule to another format if desired. See the fiName format rule optionsfl section in this rele ase guide for more format choices. Crosswalk Validation Page (GTVSDAX) - include non- standard meetings Set the NOMEET rule to N, to only include standard meetings in attendance tracking. Standard meetings have specific meeting days and times on SSASECT. Set the NOMEET rule to Y, to also include non-standard meetings in attendance tracking. Non-standard meetings do not have specific meeting days and times on SSASECT. Crosswalk Validation Page (GTVSDAX) - include notified absences Set the NOTIFYABS rule to Y, to include notified absences in attendance tracking calculations. Set the rule to N, to not include notified absences. Crosswalk Validation Page (GTVSDAX) - display photos Set the PHOTOS rule to Y, to display student photos (or a photo placeholder if no photo is available for a student). Set the rule to N, to not display student photos. Crosswalk Validation Page (GTVSDAX) -set number of records displayed Set the RECPERPAGE rule to the number of records you wish to display per page in Self -Service. The default is 20.Crosswalk Validation Page (GTVSDAX) - require note entry for absence Set the REQABSNOTE rule to Y if faculty members are required to enter a note for any absence being recorded. Set the rule to N if entry of a note for an absence is optional. This is used for the Mark Attendance page and applies to single and extended absences. Crosswalk Validation Page (GTVSDAX) - update total hours Set the TOTALHRSUP rule to UPDATE to use attendance tracking to update the total hours in Banner Student Faculty Grade Entry. Set the rule to UPDATE_NULL to only update the total hours value if the field is Null.Set the rule to NO_UPDATE to not make changes to the total hours. ItemDescription /n 71Banner Student Attendance Tracking Release Guide |Migrate from 8.x Migrate from 8.xHere is some informat ion for institutions who are migrating from the European Solution Center 8.x version of Attendance Tracking. SSEN and VOCAPPlease consider the following requirements that are in addition to the requirements listed in the beginning of this document. ŁSelf-Service Engine (SSEN), now called Self-Service Page Builder, is not required for Banner Student Attendance Tracking 9.x. It is used with Banner Attendance Tracking 8.2. ŁVocational Placements (VOCAP) is not affected by Banner Attendance Tracking in 8.2 or 9.x. This is an ESC tool that links to Banner Attendance Tracking to allow the tracking of VOCAP Placements.) The forms and processes in Ba nner Attendance Tracking 8.2 can still be used to track VOCAP data, even if Banner Student Attendance Tracking 9.x is installed. However, you must use Banner Events Management 9.x and Banner Student Attendance Tracking 9.x to track VOCAP data when Banner Student Attendance Tracking 9.x is installed. Disable existing links International clients who wish to use the Ba nner Student Attendance Tracking application can disable the links to the Self-Service pages originally delivered by the European Solutions Center (ESC). The menu links to th e Attendance Tracking pages in 8.x Self- Service must be disabled in Web Tailor. Disable the menu links for the following pages in Banner Student Self-Service: ŁAttendance Tracking - Student Term Selection ( SC_ATTR_SELECTTERM1 )ŁAttendance Tracking - Student CRN Attendance Summary (SC_ATTR_ATTENDANCESUMMARYCRN3 )ŁAttendance Tracking - Student Placement Attendance Summary (SC_ATTR_ATTENDANCESUMMARYPLAC3 )ŁAttendance Tracking - Student Event Attendance Summary (SC_ATTR_ATTENDANCESUMMARYEVNT3 )Disable the menu links for the following pages in Banner Faculty and Advisor Self-Service: /n 72Banner Student Attendance Tracking Release Guide |Migrate from 8.x ŁAttendance Tracking - Term Selection ( SC_ATTR_SELECTTERM )ŁAttendance Tracking - CRN Selection ( SC_ATTR_SELECTCRN )ŁAttendance Tracking - Placement Selection ( SC_ATTR_SELECTPLACEMENT )ŁAttendance Tracking - Event Selection ( SC_ATTR_SELECTEVENT )ŁAttendance Tracking - Record Set Size Entry ( SC_ATTR_RECSETSIZESEL )ŁAttendance Tracking - CRN Attendance Entry ( SC_ATTR_ENTERATTENDANCE and SC_ATTR_ENTERATTENDANCES )ŁAttendance Tracking - CRN Long-Term Absence (SC_ATTR_LONGTERMABSENCECRN1 and SC_ATTR_LONGTERMABSENCECRN2 )ŁAttendance Tracking - CRN Attendance Summary (SC_ATTR_ATTENDANCESUMMARYCRN1 and SC_ATTR_ATTENDANCESUMMARYCRN2 )ŁAttendance Tracking - Placement Attendance Entry (SC_ATTR_ENTERATTENDANCEPLAC and SC_ATTR_ENTERATTENDANCESPLAC )ŁAttendance Tracking - Placement Absence and Made-up Time (SC_ATTR_ABSENCEMAKEUPPLC1 and SC_ATTR_ABSENCEMAKEUPPLC 2)ŁAttendance Tracking - Insert Plac ement Absence or Made-up Time (SC_ATTR_INSERTABSMKUPLC1 and SC_ATTR_INSERTABSMKUPLC 2)ŁAttendance Tracking - Placement Long-Term Absence (SC_ATTR_LONGTERMABSENCEPLAC1 and SC_ATTR_LONGTERMABSENCEPLAC2 )ŁAttendance Tracking - Placement Attendance Summary (SC_ATTR_ATTENDANCESUMMARYPLAC1 and SC_ATTR_ATTENDANCESUMMARYPLAC2 )ŁAttendance Tracking - Event Attendance Entry (SC_ATTR_ENTERATTENDANCEEVNT and SC_ATTR_ENTERATTENDANCESEVNT )ŁAttendance Tracking - Event Long-Term Absence (SC_ATTR_LONGTERMABSENCEEVNT1 and SC_ATTR_LONGTERMABSENCEEVNT2 )ŁAttendance Tracking - Event Attendance Summary (SC_ATTR_ATTENDANCESUMMARYEVNT1 and SC_ATTR_ATTENDANCESUMMARYEVNT2 )ŁAttendance Tracking - Update Gradable Component (SC_ATTR_UPDATEATTENDANCECOMP )/n 73Banner Student Attendance Tracking Release Guide |Migrate from 8.x Use the following steps to disable the menu lin ks to the pages. You can disable one menu link at a time. 1.Access Web Tailor. 2.On the Web Tailor Menu ( bmenu.P_WebTailorMnu ), select Web Menus and Procedures. 3.On the Customize a Web Menu or Procedure page (twbkwmnu.P_OptionPgWebMain ), enter the package.procedure name of the Web page in the Search by Name field. 4.Select the Search button. 5.Select the name in the Procedure Name field.6.On the Customize a Web Menu or Procedure page (twbkwmnu.P_ModifyPgWebMain ), select the Copy Baseline to Local button.7.On the Customize a Web Menu or Procedure page (twbkwmnu.P_CopyToLocalPgWebMain ), uncheck the Enabled Indicator .8.Select the Submit Changes button. 9.Repeat these steps for each menu link you wish to disable. Obsolete pages The following pages, delivered by the European Solution Center (ESC) in Banner 8.x, are no longer used with Banner Student Attendance Tracking 9.x. Attendance Tracking Setup Page (SKAATSU) This page has been replaced by the Attendance Tracking Setup Rules Page (SOAATRK) and the Attendance Tracking Meeting Rules Page (SOAATMT). SKAATSU can still be used in Banner 8.x wit h the version of Banne r Student that is delivered by the ESC for VOCAP attendance tracking. Attendance Tracking Parameter Page (GKAKSYS) This page has been replaced by the Attendance Tracking Setup Rules Page (SOAATRK) and the Attendance Tracking Meeting Rules Page (SOAATMT). GKAKSYS can still be used in Ba nner 8.x with the version of Banner Student that is delivered by the ESC for VOCAP attendance tracking. /n 74Banner Student Attendance Tracking Release Guide |Migrate from 8.x Data migration This section discusses moving your data from the ESC 8.x Attendance Tracking module to the Banner Student 9.x Attendance Tracking application. Data migration is done automatically as part of the upgrade process. Data is migrated from the ESC Attendance Tracking Repeating Table (SKRATTR) to the Section Meeting Times Repeating Table (SSRMEET) and the Student Attendance Tracking Recording Table (SORSATR). Here is the script that performs the migration. INSERT INTO sorsatr (SORSATR_SURROGATE_ID_SSRMEET, SORSATR_PIDM, SORSATR_MEET_DATE, SORSATR_EXPECT_HRS, SORSATR_ACTUAL_HRS, SORSATR_ABSENT_HRS, SORSATR_ATTEND_IND, SORSATR_USER_ID, SORSATR_ACTIVITY_DATE, --SORSATR_SURROGATE_ID, populated by trigger --SORSATR_VERSION, populated by trigger SORSATR_AUTH_IND, SORSATR_COMMENT, SORSATR_DATA_ORIGIN -- SORSATR_VPDI_CODE populated by trigger )SELECT ssrmeet_surrogate_id, skrattr_pidm, nvl(skrattr_date,sysdate), nvl(skrattr_expect_hrs,0), nvl(skrattr_actual_hrs,0), nvl(skrattr_abs_hrs,0), nvl(skrattr_attend_ind,'N'), user, sysdate, skrattr_auth_ind, skrattr_comment, skrattr_data_origin FROM skrattr, ssrmeet WHERE ssrmeet_term_code = skrattr_term_code AND ssrmeet_crn = skrattr_crn AND ssrmeet_mtyp_code = skrattr_mtype_code /n 75Banner Student Attendance Tracking Release Guide |Migrate from 8.x AND skrattr_date BETWEEN ssrmeet_start_date AND ssrmeet_end_date AND ssrmeet_begin_time = skrattr_begin_time AND ssrmeet_end_time = skrattr_end_time AND ( (to_char( skrattr_date, 'DY' ) = g$_date.nls_abv_sun AND ssrmeet_sun_day IS NOT NULL) OR (to_char( skrattr_date, 'DY' ) = g$_date.nls_abv_mon AND ssrmeet_mon_day IS NOT NULL) OR (to_char( skrattr_date, 'DY' ) = g$_date.nls_abv_tue AND ssrmeet_tue_day IS NOT NULL) OR (to_char( skrattr_date, 'DY' ) = g$_date.nls_abv_wed AND ssrmeet_wed_day IS NOT NULL) OR (to_char( skrattr_date, 'DY' ) = g$_date.nls_abv_thu AND ssrmeet_thu_day IS NOT NULL) OR (to_char( skrattr_date, 'DY' ) = g$_date.nls_abv_fri AND ssrmeet_fri_day IS NOT NULL) OR (to_char( skrattr_date, 'DY' ) = g$_date.nls_abv_sat AND ssrmeet_sat_day IS NOT NULL) )//n 76Banner Student Attendance Tracking Release Guide |Seed Data Seed Data The following seed data is delivered for this enhancement. GTVSDAX rulesThe following rules on the Crosswalk Validation Page (GTVSDAX) rules are used with attendance tracking. Web Tailor Seed data is used for Web Tailor tables and Information Text (Web Tailor procedures and Web Tailor labels). External CodeInternal Code Internal Code GroupDescription UPDATEATTDATEUPDSS ATTENDANCELast attended update method AATTRAUDITSS ATTENDANCEGradi ng Mode Code for Auditing Y/NCLASSCANCLSS ATTENDANCEIncl Canceled Classes - (Y/N) FMILDETNAMEFMTSS ATTENDANCEStudent details name format FMILFACNAMEFMTSS ATTENDANCEFaculty name format LFMILSTNAMEFMTSS ATTENDANCEStudent list name format Y/NNOMEETSS ATTENDANCEInclude non-standard meetings? Y/NNOTIFYABSSS ATTENDANCEIncl Notified Absence - (Y/N) Y/NPHOTOSSS ATTENDANCEDisplay Photo - (Y/N) 20RECPERPAGESS ATTENDANCEDefault no. of Records Display Y/NREQABSNOTESS ATTENDANCERequ ired note ab sence (Y/N)UPDATETOTALHRSUPSS ATTENDANCETotal hours update method /n 77Banner Student Attendance Tracking Release Guide |Seed Data Web Tailor tables The following Banner Web Tailor tables are populated with seed data by Attendance Tracking to provide the Self-Service roles, menu options, and page links for the module: Web Tailor Info Text The following Info Text is used for the Getting Started tab for Banner Faculty and Advisor Self-Service and Banner Student Self-Service. Web Tailor procedures Web Tailor procedures on the Select Information Text to Customize page (twbkwinf.P_ReorderPgInfoText ) are used with this enhancement. Web Tailor labels Web Tailor labels are used on the Reorder or Customize Information Text page (twbkwinf.P_ReorderPgInfoText?name_in=ATTR9 and twbkwinf.P_ReorderPgInfoText?name_in=SATTR9 ). These labels contain the seed data for the text used in the Getting Started tab in Banner Faculty and Advisor Self-Service and Banner Student Self-Service. Table Description TWGRMENUfiBackfl links on Attendance Tracking Self- Service pages TWGBWMNUAttendance Tracker menu option TWGRWMRL Web Tailor roles that can access the Self- Service pages TGRINFOInfo Text for Attendance Tracking Procedure NameDescriptionEnabledSource ATTR9 Infotext for Banner 9.x Faculty Attendance Tracking YBSATTR9 Infotext for Banner 9.x Student Attendance Tracking YB/n 78Banner Student Attendance Tracking Release Guide |Seed Data Use the Copy Baseline entries to Local button to copy the seed data. You can then modify the text as you wish. Seq #Label SourceInfo Text The following labels are used with procedure ATTR9 for Banner Faculty and Advisor Self- Service.1FGetStartedBodyBaseline####Use this page to enter attendance tracking information for the students in your courses. * Only your courses which are open for attendance tracking are displayed. * View your course and student details. * Sort your Course List or Roster by clicking on column headers. 1FGetStartedFooterBaselineIf you have questions, please Email the Registrar YourRegistrar@YourInstitution.Edu 1FGetStartedTitleBaselineWelcome to Banner 9.x Student Faculty Attendance Tracking The following labels are used with procedure SATTR9 for Banner Student Self-Service. 1SGetStartedBodyBaseline####Use this page to view attendance information in your courses. * Only your courses which are registered for are displayed. * View your course. * Sort your Course List by clicking on column headers. 1SGetStartedFooterBaselineIf you have questions, please Email the Registrar YourRegistrar@YourInstitution.Edu 1SGetStartedTitleBaselineWelcome to Banner 9.x Student Attendance Tracking Self-Service /n 79Banner Student Attendance Tracking Release Guide |Seed Data Self-Service menu optionSeed data was delivered in the 9.0 release for the Attendance Tracker menu option. This option has been added to the Banner Self-Service Main Menu ( bmenu.P_MainMnu ). Process control rulesThe following process codes are delivered for use with attendance tracking security. Process Control Code Validation Page (STVPROC) The following process type codes are used with faculty security in attendance tracking. Faculty/Advisor Process Rules Page (SOAFACS) The following process rules are used with fa culty security in attendance tracking. Note: The DISPLAYATTEND rule for Advisor is for future use. Process Type CodeDescriptionCheck Order Enforce Check Order PIN Control AllowedSystem Required DISPLAYATTENDDisplay Student Attendance AdvisorNoNoYes DISPLAYATTENDDisplay Student Attendance FacultyNoNoYes ENTERATTENDAttendance Tracking FacultyNoNoYes Process CodeDescription Check Order Process Available on Self- ServiceAll Access PIN Control Relation shipPrimary Attribute Type Checking System Required DISPLAYATTENDDisplay Student AttendanceAdvisorYesYesNoNoNoNoYes DISPLAYATTENDDisplay Student AttendanceFacultyYesYesNoNoNoNoYes /n 80Banner Student Attendance Tracking Release Guide |Seed Data ENTERATTENDEnter Student AttendanceFacultyYesYesNoNoNoNoYes Process CodeDescription Check Order Process Available on Self- ServiceAll Access PIN Control Relation shipPrimary Attribute Type Checking System Required /n 81Banner Student Attendance Tracking Release Guide |Ideas IdeasThe following ideas are included with this release. IDEA-13863Users need to track attendance for classes that do not have meeting times or standard meeting times, such as independent study, thes is, clinical practice, self-paced classes, Web-based classes, applied music lessons, and so on. IDEA-25478Users requested t he ability to view specific session dates in the Course Details tab. IDEA-14298Users would like the installation documentation to list the privileges required for BANPROXY instead of the BAN_DEFAULT_M Role, as removing the role causes a Java startup error. At press time, it was anticipated that th is RPE would be included in the release. /n 82Banner Student Attendance Tracking Release Guide |Known Issues Known IssuesThe following items are in progress at this time. Note: Some items listed here may have been resolved by the time this document is published. Other items t hat are still in progress may not be included in this document due to the publishing schedule. Sign in feedbackWhen a user signs in and does not have the appropriate role or is using the wrong URL (such as a faculty member using the student URL), the following message is displayed: You are not authorized to view this page . Sign in to start again . Signing in again does not change the situation. A more meaningful message is needed to explain that the user is not authorized to view the page or authorized to use the system. Also, if the user does not have the required role or is an inactive faculty member, no error message is received. Instead the ID and Password fields are blanked out, and the Sign In page is redisplayed. Again, more specific feedback is needed for the user. Fine-Grained Access Control error messageWhen a user legitimately cannot access a re cord because of FGAC restrictions, the error message displayed does not mention security and is confusing. For example, on SOAATMT, Another user has updated this Attendance Tracking Meeting Rule while you were editing.Scrollbar behaviorThe horizontal scrollbar in the Mark Attendance page remains in a fixed position when any operation is performed where the scroll bar is to the left of the partition line. The partition line is the vertical line to the right of the Attendance field that separates the informational fields from the daily attendance fields. /n 83Banner Student Attendance Tracking Release Guide |Known Issues Page grayed out after error When the user is on the Mark Attendance page, accesses the Extended Absence window but does not enter the required start dates and tries to save, an error is displayed. If the user then does not enter the required end dates and tries to save, another error is displayed. If the user does not click OK to acknowledge either message, and selects Cancel to close the window, the following occurs. The window is closed, the Notification Center is cleared of messages, and the Mark Attendance page is grayed out. You can refresh the page to return to the landing page. Multiple sessions for a CRNWhen a CRN has multiple sessions on SOAATMT, the user should be able to enter rules for each session. However, after one rule has been entered for a session, the Insert button is disabled fo r all remaining sessions. To re-enable the Insert button, you can select the Delete button, acknowledge the pop-up message, and then use the Insert button. Rule start date check On SOAATMT, you can enter any date as the st art date for the rule. This is not consistent with SOAATRK. An edit should be added to SOAATMT to check the start date for the rule, as the start date cannot be earlier than the meeting start date. Error message textThe error messages displayed on SOAATMT and SOAATRK need to be updated to reflect the field label changes on the pages. ŁThe Self-Service Access field has been renamed Track Class Attendance .ŁThe Self-Service Start Date field has been renamed Tracking Start Date .ŁThe Self-Service End Date field has been renamed Tracking End Date .ŁThe Tracking indicator has been renamed Display Class./n 84Banner Student Attendance Tracking Release Guide |Known Issues Column headingsColumn headings overlap and are not fully disp layed on the Nexus 7 Android. This occurs in Banner Student Self-Service Attendance Tracking. When the browser is minimized, column headi ngs are not displayed. Only the taskbar is displayed. For smaller screen widths, some column headi ng text may overlap other text, making it difficult to read. This occurs on tablets such as the Android. Show/hide columnsThe show/hide columns feature does not intera ct properly with the fi xed column feature, (which allows the user to scroll through the attendance data while the left-most columns are held constant). Column names in the show/hide pulldown list can be difficult to read if the column name is too long. Column names for fields that are untitled are blank. The ability to hide co lumns is not available in this release. PreferencesThe Preferences option in the page heading is not available for this release. Tools menu The Tools menu does not contain any options for this release and has been disabled. Multicalendar datesAn issue exists with date parsing on the mult icalendar in Banner Faculty and Advisor Self- Service for the Extended Absence window. Incorrect date values can be entered but are then rejected for invalid format. A server er ror is displayed instead of the multicalendar validating the entry and producing a valid error message. /n 85Banner Student Attendance Tracking Release Guide |Known Issues 12 hour and 24 hour displayThe clock display format currently supports only the 24 hour format and does not use a colon (0800 for 08:00) on the setup pages. Hours and minutes displayWhen using Internet Explorer 9, in the Student Details for the Mark Attendance page, the Hrs and Min labels are not displayed for the Expected Hours and Hours Attended pulldown fields. Dropped courseIn Banner Faculty and Advisor Self-Service, when a course is dropped for a student on the Mark Attendance page, the results are not as expected. A note should be appended to the withdrawal date. Absence notified noteWhen an absence notified note is entered for a student, the note is not removed after a student is marked as present from Hours Attended field in the Student Details. The Absence Notified indicator remains checked. Attendance completed countOn the Faculty Attendance page, the Attendance Completed value is not updated for when the meeting is canceled after the withdrawal date. Electronic gradebookUsers cannot feed attendance tracking data to the electronic gradebook in this release. /n 86Banner Student Attendance Tracking Release Guide |Known Issues Registration historyRegistration history is not available in this release. A user story has been added to the Banner Student 9.x Registration project to a llow the storage in a new table of effective- dated registration records for students. Curren tly the registration information is fipoint in timefl, and so does not give historic informatio n which is required for tracking attendance in past weeks. Web controls When in Banner Faculty and Advisor Self-Servi ce, at least one of the Faculty and Advisor Controls on SOATERM must be checked for the term. Translation Some labels such as fiGofl and fiStart Overfl ma y not be correct in various languages as the entries exist in multiple plug ins, and the functional plugins have not been completely translated. The following issues are fo r the Spanish translation: ŁIn Banner Faculty and Advisor Self-Service , various translation issues exist with the Spanish version of the Faculty Attendan ce Tracking and Mark Attendance pages. ŁErrors exist in the Spanish translation of the SOAATMT and SOAATRK pages. The Tools and Item Properties options also do not display complete Spanish translations when selected. Issues also exist with colu mn header alignment and sort options in ascending or descending order. The following issues are fo r the Arabic translation: ŁThe Arabic copyright text is not correct. ŁIssues exist in the Arabic translation of the SOAATMT and SOAATRK pages. Some phrases and data terms are not translatable at this time. This issue is in analysis for future completion./n 87Banner Student Attendance Tracking Release Guide |Resolutions ResolutionsThe Banner Student Attendance Tracking Resolutions Report 9.1 is a companion to this release guide. The Resolutions Report provides summary information about the change requests that are resolved in Banner Student Attendance Tracking Release 9.1 . Use the following steps to access the Resolutions Report on the Ellucian Support Center: 1.Go to the Ellucian Client Support web si te: http://www.ellucian. com/Solutions/Ellucian- Client-Support.2.Click the Ellucian Hub button to log in to the Ellucian Hub. 3.Choose the Ellucian Down load Center application. or Choose the Ellucian Support Center application. /n

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