FGE 9.4 Handbook

Banner Student Faculty Grade Entry HandbookRelease 9.4, RevisedNovember 2015/nWithout limitation: Ellucian®, Banner®, Coll eague®, and Luminis® are trademarks of the Ellucian group of companies that are reg istered in the U.S. and certain other countries; and Ellucian AdvanceŽ, Ellucian Course SignalsŽ, Ellucian Degree WorksŽ, Ellucian PowerCampus Ž, Ellucian RecruiterŽ, Ellucian SmartCallŽ, are also trademarks of the Ellucian group of companies. Other names may be trademarks of their respective owners. © 2013, 2015 Ellucian. Contains confidential and proprietary information of Ellucian and its subsidiaries. Use of these materials is limited to Elluci an licensees, and is subject to the terms and conditions of one or more written li cense agreements between Ellucian and the licensee in question. In preparing and providing this publicati on, Ellucian is not rendering legal, accounti ng, or other similar professional service s. Ellucian makes no claims that an institution's use of this publication or the soft ware for which it is provided will guarantee compliance with ap plicable federal or state laws, rules, or regulations. Each organiza tion should seek legal, accounting, and other similar professional services from comp etent providers of the organization's own choosing. Prepared by: Ellucian 4375 Fair Lakes Court Fairfax, Virginia 22033 United States of America Revision History Publication DateSummary August 2015New version that supports Banner Student Faculty Grade Entry 9.4 software. November 2015Revised version that contains a new chapter on migrating from 8.x ESC Electronic Gradebook to Faculty Grade Entry 9.4 / Academic History 9.1. /n 3Banner Student Faculty Grade Entry Handbook |Contents Contents Introduction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9 Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10 Disable grading links in Self-Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Customize Info Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Associated Web Tailor procedure. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Associated Web Tailor labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Markdown language. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Headers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Paragraphs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Lists. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13Emphasis. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 Links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 4Tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Image call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Literal characters. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Image files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Filename restrictions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 GTVSDAX rule. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Configure photo location. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 Replace default image file . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 Date formats . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 Define session timeout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Use Multi-Entity Processing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Use Value-Based Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Banner security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Values stored in Banner Web Tailor or in application . . . . . . . . . . . . . . . . . . . . . . . 22 /n 4Banner Student Faculty Grade Entry Handbook |Contents User Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24 Log in to Self-Service without single sign-on . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Single sign-on with CAS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Log out of Faculty Grade Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Reset forgotten password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Page header items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Notification Center messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 Tools menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 6Set up GTVSDAX rules. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28 GTVSDAX rules used in overall faculty grade entry processing . . . . . . . . . . . . . . 28 GMODGRD rule. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 MIDTERM rule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 PHOTOS rule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 ATTENDHRS rule. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30 GTVSDAX rules used in electronic gradebook processing . . . . . . . . . . . . . . . . . . 31 Comments for Component and Subcomponent Grade/Mark Records. . . . . . . . . . . . . 32 Cap Final Grades in Reassessment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Grade Change Codes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 Alternative Grade Change Codes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 GTVSDAX rules used with student academic review processing . . . . . . . . . . . . . 34 OVERGRADE rule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 NEGGRADE rule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 MDUU Rules for Gradebook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 EGB_REG_CLOSED_BYPASS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 EGB_REG_OPEN_OVERIDE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37 EGB_REAS_CLOSED_BYPASS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37 EGB_REAS_OPEN_OVERIDE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38 EGB_REAS_APPLYLATE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 /n 5Banner Student Faculty Grade Entry Handbook |Contents Configuration for student academic review . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 Data display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40MEP display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 0Student card display. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 Set up Banner Student pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42 Faculty/Advisor Information Page (SIA INST). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42 Term Control Page (SOATERM). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42 Midterm and final grades. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42 Faculty access. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 Grading eligibility. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 Display class list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 Grade Scale Definition Page (SHAGSCH). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 Gradable Component Definition P age (SHAGCOM) . . . . . . . . . . . . . . . . . . . . . . . . . . 44 Grade Book Rule Definition Page (SHAGRUL) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44 Electronic Grade Book Control Page (SHAEGBC). . . . . . . . . . . . . . . . . . . . . . . . . . . . 44 Incomplete Grade Rules Page (SHAINCG) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45 Section Web Controls Page (SSAWSEC) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45 Grading Mode Validation Page (STVGM OD). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46 Grade Change Code Validation Page (STVGCHG). . . . . . . . . . . . . . . . . . . . . . . . . . . 46 Use Faculty Grade Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47 Introductory pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48 Terms of Usage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48 Security Question and Answer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48 Update Race and Ethnicity Su rvey. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48 Forgot Password and Reset Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49 Faculty Grade Entry page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50 Page overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51 Page setup for grade mode controls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52 Limit grade selection. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52 Substitute grade mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52 Require midterm grades . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53 Page error checking for last attendance date an d hours attended. . . . . . . . . . . . . . . . 53 Select a Course section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55 Security. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55 Getting Started tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55 /n 6Banner Student Faculty Grade Entry Handbook |Contents Midterm and Final Grades sections summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56 Course Details tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56 Enter Grades section summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57 Student Details tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58 Incomplete Grades section summary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59 Midterm Grades section detail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60 Updates to Banner for midterm grades. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 Midterm Grades fields. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 Enter Grades fields for midterm grades. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 Final Grades section detail. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62 Updates to Banner for final grades . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62 Final Grades fields . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62 Enter Grades fields for final grades. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63 Incomplete Grades section det ail. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65 Updates to Banner for incomplete final grades. . . . . . . . . . . . . . . . . . . . . . . . . . . . 65 Enter Grades fields for incomplete grades . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65 Gradebook section summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66 Assessment and reassessment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67 Components and subcomponents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67 Composite grades. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69 Display student name as anonymous. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69 Comments in component and subcomponent gradin g . . . . . . . . . . . . . . . . . . . . . . 69 Search for a student . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70 Print composite grades for assessment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70 Submission date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70 Gradebook section detail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71 Gradebook fields. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71 Components fields. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71 Enter Component Grades fo r assessment fields. . . . . . . . . . . . . . . . . . . . . . . . . . . 73 Enter Component Grades for reasse ssment fields. . . . . . . . . . . . . . . . . . . . . . . . . 76 Subcomponents fields. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77 Enter Subcomponent Grades for assessment fields. . . . . . . . . . . . . . . . . . . . . . . . 78 Enter Subcomponent Grades for reassessment fields . . . . . . . . . . . . . . . . . . . . . . 79 Composite Grades fields. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81 "How to" tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83 Enter midterm or final grades . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83 Enter incomplete final grades . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84 View components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84 Enter assessment grades by component . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84 /n 7Banner Student Faculty Grade Entry Handbook |Contents Enter reassessment grades by component . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85 View subcomponents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86 Enter assessment grades by subcomponent . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87 Enter reassessment grades by subcomponent . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87 View composite grades and enter comments for assessment . . . . . . . . . . . . . . . 88 Enter comments for reassessment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89 Import and Export Grades. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .90 Export grades . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90 Import grades . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91 Import error examples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95 Invalid grade and missing last date of attendance . . . . . . . . . . . . . . . . . . . . . . . . . 95 Internet Explorer script er ror on large import. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95 Internal server error on large import . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95 Gradebook error messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96 Student Academic Review. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .97 Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97 Roles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97 Administrator access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97 Faculty access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98 Error messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99 Student academic review pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99 Search for Students page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99 Search for Students fields. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100 Student Results page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100 Student Results fields . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101 Student Academic Review page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101 Student Academic Review fields. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102 Student contact card. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104 /n 8Banner Student Faculty Grade Entry Handbook |Contents Access student profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105 "How to" tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106 Create Faculty role. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106 Create Administrator role . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106 Access student academic review pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107 Search for student records to grade. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108 Edit final grades for a CRN. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108 Edit component/subcomponent grades for a CRN. . . . . . . . . . . . . . . . . . . . . . . . . . . . 109 Calculate and update composite/ component score. . . . . . . . . . . . . . . . . . . . . . . . 110 Set up student card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110 Enable student name link. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112 View student contact card. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112 View student profile information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112 Migrate from 8.x . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .114 Migrate from 8.x Electronic Gradebook to Faculty Grade Entry 9.4 / Academic History 9.1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114 Institutions with Banner Student database version pr ior to 8.7. . . . . . . . . . . . . . . . . . . 114 Institutions with Banner Student database vers ion 8.7 and 8.1.0.4 patch . . . . . . . . . . 114 Institutions with Banner Student 8.8. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115 List of database objects modified for Faculty Grade Entry 9.4 migration . . . . . . 115 Database package/table details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115 MDUU rule/process name change . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116 Appendix - Extensibility in Faculty Grade Entry. . . . . . . . . . . . . . . . . . .117 Configure Page Components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117 Domain Extension Tool . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117 Limitations of page customization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118 Available domains . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118 /n 9Banner Student Faculty Grade Entry Handbook |Introduction IntroductionThe Faculty Grade Entry application provides an updated user interface for faculty grade entry processing in Banner Student. The Faculty Grade Entry page is used to enter and update midterm, final, and incomplete grades, as well as the last date of attendance and hours attended. Components and subcomponents can be graded using gradebook functionality. You can import and export grade data for students. You can also use student academic review processing. The Faculty Grad e Entry Self-Service page can be used in conjunction with existing pages in Banner Faculty and Advisor Self-Service 8.x. Here are the chapters contained in this handbook. ŁfiGetting Startedfl on page7 ŁfiUser Interfacefl on page25 ŁfiSet up GTVSDAX rulesfl on page28 ŁfiSet up Banner Student pagesfl on page42 ŁfiUse Faculty Grade Entryfl on page29 Łfi"How to" tasksfl on page83 ŁfiImport and Export Gradesfl on page90 ŁfiStudent Academic Reviewfl on page97 ŁfiMigrate from 8.xfl on page114 ŁfiAppendix - Extensibility in Facu lty Grade Entryfl on page117 /n 10Banner Student Faculty Grade Entry Handbook |Getting Started Getting Started This chapter describes how to access the Fa culty Grade Entry application and perform the setup that is needed in baseline and Self-Service. Note: With care, Banner 8.x Self-Service grading can co-exist with Banner Student Faculty Grade Entry 9.x grading. You should not have the same term/CRN being graded at the same time in the two systems. A term/CRN can be graded in the two systems at different points in time. For example, you could perform a Banner Student Faculty Grade Entry 9.x upload, followed by a Banner 8.x Self-Service update, followed by a Banner 9.x update, followed by a Banner 8.x administrative update, and processing should be successful. Disable grading links in Self-Service When using Banner Student Faculty Grade Entry 9.x with Banner Faculty and Advisor Self-Service 8.x, grading in Banner Faculty and Advi sor Self-Service 8.x is still supported for midterm and final grading. The menu links to the grading pages (Midterm Grades, Final Grades, Incomplete Grades Summary) in 8.x Self-Service must be disabled in Banner Web Tailor if you no longer want to have midterm and final grading active in both systems. Disable the menu links fo r the following pages: ŁMid Term Grades ( bwlkfmgd.P_FacMidGrd )ŁFinal Grades ( bwlkffgd.P_FacFinGrd )ŁIncomplete Grades Summary ( bwlkincg.P_FacIncmpGrdSum )You can also disable the menu link for the Summary Class List page (bwlkfcwl.P_FacClaListSum ) if you choose. Use the following steps to disable the menu lin ks to the pages. You can disable one menu link at a time. 1.Access Banner Web Tailor. 2.On the Web Tailor Menu ( bmenu.P_WebTailorMnu ), select Web Menus and Procedures. 3.On the Customize a Web Menu or Procedure page (twbkwmnu.P_OptionPgWebMain ), enter the package.procedure name of the Web page in the Search by Name field. The package.procedure names you want to use in this case are: Łbwlkfmgd.P_FacMidGrd /n 11Banner Student Faculty Grade Entry Handbook |Getting Started Łbwlkffgd.P_FacFinGrd Łbwlkincg.P_FacIncmpGrdSum 4.Select the Search button. 5.Select the name in the Procedure Name field.6.Select the Copy Baseline to Local button. 7.Uncheck the Enabled Indicator .8.Select the Submit Changes button. 9.Repeat these steps for each menu link you wish to disable. 10. You may need to log out of Self-Service an d log back in to see the menu changes. Customize Info Text Info Text is delivered for the Getting Started tab on the Faculty Grade Entry page. This text can be customized at y our institution using Banner Web Tailor. The Info Text is contained in three labels for the Web Tailor procedure FGE9. The labels are: GettingStartedTitle , GettingStartedBody , and GettingStartedFooter .Note: As the Info Text for the Getting Started tab can be customized at each institution, no translations are delivered for this data. Links to other Websites or email addresses can be included in the Info Text. You can also create a link to institution-specific instructions for entering grades, such as a .pdf file. However, when customizing the Info Text entries on the Customize the Selected Information Text Entry page ( twbkwinf.P_ModifyPgInfoText ), be aware that the Image field is not supported for Faculty Grade Entry. Information text is stored in the Web Tailor Repeating Information Text Table (TWGRINFO). There is a limit of 2000 characters per record. Records are concatenated for display. Please refer to the fiUsing Web Tailorfl chapter in the Banner Web Tailor User Guide for information on customizing Info Text Note: HTML formatting is not supported in the Info Te xt entries for Faculty Grade Entry. Use Markdown language to format the Info Text rather than HTML. This protects your institution against the injection of scripting into the entries. See the fiMarkdown languagefl section that follows for more information on using Markdown language. /n 12Banner Student Faculty Grade Entry Handbook |Getting Started Associated Web Tailor procedure The FGE9 Web tailor procedure is delivered on th e Select Information Text to Customize page ( twbkwinf.P_ReorderPgInfoText ).Associated Web Tailor labels Labels are delivered on the Reorder or Customize Information Text page (twbkwinf.P_ReorderPgInfoText?name_in=FGE9 ). These labels contain the seed data for the title, body, and footer text used in the Getting Started tab. Use the Copy Baseline entries to Local button to copy the seed data. You can then modify the text as you wish. Procedure NameDescriptionEnabledSource FGE9Infotext for Banner 9.0 Faculty Grade EntryY BGSeq #Label SourceInfo Text 1GettingStartedBodyBaseline####Use this page to enter grades for the students in your courses. * Only your courses which are open for grading are displayed. * Monitor your grading progress by section using the status bars. * View your course and student details. * Sort your Course List or Roster by clicking on column headers. * Export and Import grades using the Tools Menu. 1GettingStartedFooterBaselineIf you have questions, please Email the Registrar YourRegistrar@YourInstitution.Edu 1GettingStartedTitleBaselineWelcome to Banner 9.3 Student Faculty Grade Entry /n 13Banner Student Faculty Grade Entry Handbook |Getting Started Markdown languageYou can use Markdown language to format the Info Text for Faculty Grade Entry. Here are some examples of Markdown language commands and the formatting results. HeadersHere are examples of heading levels. ParagraphsHere are examples of separating text into paragraphs and adding link breaks. Lists Here are examples of unordered and ordered lists. Markdown InputOutput# Level 1 Header (H1) Level 1 Header (H1)## Level 2 Header (H2) Level 2 Header (H2) ##### Level 5 Header (H5) Level 5 Header (H5) Markdown InputOutputOne or more consecutive lines of text separated by one or more blank lines. This is another paragraph. One or more consecutive lines of text separated by one or more blank lines. This is another paragraph. To create a line break, end a line in a paragraph with two or more spaces. I am a sentence with a line break. I am a sentence with a line break. /n 14Banner Student Faculty Grade Entry Handbook |Getting Started EmphasisHere are examples of using italics and bold for emphasis. LinksHere are examples of inline, reference, and automatic links. The reference method has two parts, the link definition and the actual link. The link definition can be placed anywhere on the p age, and it will not be di splayed on the page itself. Markdown InputOutputFor unordered lists, use asterisks (), plus signs (+), or dashes (-). * Red * Green * Blue + Red + Green + Blue - Red - Green - Blue ŁRed ŁGreen ŁBlue ŁRed ŁGreen ŁBlue ŁRed ŁGreen ŁBlue For ordered lists, use numbers. 1. Bird2. MacHale3. Parish1. Bird2. MacHale 3. Parish Markdown InputOutputItalic (em tag) I am emphasized I am emphasized I am emphasized I am emphasized Bold (strong tag) I am bold I am boldI am bold I am bold/n 15Banner Student Faculty Grade Entry Handbook |Getting Started Tables Here is the Markdo wn input for a sample formatted table. Here is the output for that sample formatted table. Markdown InputOutputInline methodThis is an example inline link. This is an example inline link.Reference method Link definition [id]: http://example.com/ fiOptional Title Herefl Link This is [an example] [id] reference-method link. This is an example reference-method link. Note: If you do not define the link as [an example] , then use the link name instead of the ID for the link definition, such as [an example]: http:// example.com/ fiOptional Title Herefl .Automatic methodhttp://example.com/ address@example.com http://example.com address@example.com | First Header | Second Header | | ------------- | -------------- | | Row1 Cell1 | Row1 Cell2 | | Row2 Cell1 | Row2 Cell2 | First Header Second Header Row1 Cell1Row1 Cell2Row2 Cell1Row2 Cell2/n 16Banner Student Faculty Grade Entry Handbook |Getting Started Image callHere is an example of ca lling an image for display. Literal charactersThe characters in the following list may have special meanings in Markdown language. You can prevent Markdown language from interpreting them by placing a backslash ( ) in front of them. Markdown InputOutputAlt text Image call example CharacterDescription \backslash‚backtickasterisk underscore {}curly braces []square brackets ()parentheses #hash mark+plus sign - minus sign or hyphen .dot!exclamation mark :colon|pipe/n 17Banner Student Faculty Grade Entry Handbook |Getting Started Image filesStudent photographs can be displayed in attendance tracking. The following image file formats are supported: Ł.gif Ł.bmp Ł.jpg Ł.png The preferred standard for images is a .jpg file. The No Photo Available image is a .png file due to the art used. ŁRemember to maintain a square aspect ratio for all images. ŁEstablish a maximum resolution of 200 pixels by 200 pixels. Markdown InputOutput\\‚ * _ {} [] () # + - . ! \: \|\ ‚ * {} [] () # + - . ! : |/n 18Banner Student Faculty Grade Entry Handbook |Getting Started Filename restrictionsIn Banner it is possible for student IDs to beg in with numbers. Howeve r, some file systems require that files begin with a letter instea d of a number. To ensure that a student™s photograph can be displayed on all systems, it is required that all student picture filenames that start with a number use the character I as the starting character. For example, a student with an ID of 123456 78 would require a photograph filename of I12345678. Note: A student with an ID of S12345678 could use a filename of either S12345678 or IS12345678. Since some file systems restrict the number of characters a file can have, to ensure that a picture can be displayed, we support removing the first two characters of a student ID, as long as the ID has five or more characters. For example, if we have a student with an ID of S12345678, any of the following filenames may be used to associate a photograph with the student: ŁIS12345678 ŁSI12345678 ŁI2345678 For a student with the student ID of S12345678, the photograph for the student may use any of the following filenames: ŁIS12345678.jpg ŁSI12345678.jpg ŁI2345678.jpg ŁIS12345678.png ŁSI12345678.png ŁI2345678.png ŁIS12345678.gif ŁSI12345678.gif ŁI2345678.gif ŁIS12345678.bmp ŁSI12345678.bmp ŁI2345678.bmp GTVSDAX ruleRemember to set the PHOTOS rule on GTVSDAX to Y to display photos in the application. /n 19Banner Student Faculty Grade Entry Handbook |Getting Started Configure photo locationThe file location where student photograph files can be placed is configured using the banner.picturesPath property in the configuration file for each ap plication. For example: banner { picturesPath = System.getProperty(‚base.dir™) + ‚/test/images™ }In the example above, the picturesPath equals to the application™s base directory appended with /test/images .ŁIf no value is provided in the application configuration files, /test/images will be the default location.ŁIf a student photograph does not exist, a de fault image will be displayed. The default image is configurable usin g the configuration file. For more information photograph configuration, please refer to the Banner Student Faculty Grade Entry Installation Guide .Replace default image fileTo replace the default image file that is displayed when the student™s actual photo is not available, do the following. 1.Select an image file to use, and name it fino-photo-availablefl. 2.Make sure the file uses one of the four supported formats ( .bmp, .gif , .jpg , .png ).3.Place the image file in the picturesPath location.This image replaces the delivered default im age. If these steps ar e not performed, the default image file delivered in the war file will be used. Date formats Date formats for Banner Student Faculty Grade Entry are not set up using Web Tailor. They are defined in the local specific messages.properties files using these properties. Łdefault.dateEntry.format Determines the date format for the application for day, month, year, and century display. Łdefault.date.format /n 20Banner Student Faculty Grade Entry Handbook |Getting Started Determines the date format for display and entry in the user interface and validates the date entered aga inst the format. Łjs.datepicker.dateFormat Determines the da te format for the interactive date selection control. Please refer to the Banner Student Faculty Grade Entry Installation Guide for more information on using date formats. Define session timeoutThere are two timeout processes used by Faculty Grade Entry, the overall session inactivity timer and the shorte r timer that checks whether you have been inactive (have not recently made or saved any changes). The overall session inactivity timer can be conf igured in multiple locations, such as the banner_configuration.groovy file with the configuration property of defaultWebSessionTimeout . The value is the number of seconds for the application to wait before prompting the user that the session is going to time out. When the configuration value is no t specified, a default value of 1500 seconds is used. The shorter timer that checks for inactivity is hardcoded into the application for a delay of two minutes. Web session timeouts can also be configured in the TWTVROLE table using Web Tailor. Select the TWTVROLE_CODE and TWTVROLE_TIME_OUT columns from TWTVROLE. The TWTVROLE_CODE value corresponds to the role assigned to the user who is logged into the application. The service will then use the lo ngest of all the session ti meout values it finds. For example, when the TWTVROLE value is set to 1000 seconds for the authentication user, but the default value for the overall session in activity timer is 1500 seconds, then 1500 seconds is used by Faculty Grade Entry. Use Multi-Entity ProcessingMulti-Entity Processing (MEP) is available for Banner Student Faculty Grade Entry. The MEP institution name is displayed in the items at the top right of the Web page. Please refer to the Multi-Entity Processing Handbook for more information on using MEP. The MEP URL for Self-Service uses a parameter of mepCode that corresponds to the GTVVPDI_CODE value in GTVVPDI table. /n 21Banner Student Faculty Grade Entry Handbook |Getting Started For example: ŁFor the GTVVPDI_CODE value of INST (GTVVPDI_DESC value of Institution), the URL would be: http://m037177.sungardhe.com:8080/ FacultyGradeEntry?mepCode= INSTŁFor the GTVVPDI_CODE value of BANNER (GTVVPDI_DESC value of Banner College), the URL would be: http://m037177.sungardhe.com:8080/ FacultyGradeEntry?mepCode= BANNER Use the following steps for M EP with Faculty Grade Entry. 1.The user logs in to a specific institution. The institution is determ ined by the link the user selects, such as: ŁFaculty Grade Entry - MEP=INST ŁFaculty Grade Entry - MEP=BANNER ŁFaculty Grade Entry - NO MEP CODE Selecting the link takes the user to the Faculty Grade Entry login page where the username and password are entered. 2.The faculty member can select the Midterm, Final Grades, or Gradebook tab. 3.The faculty member can then select a course and scroll down to either view or enter grades for the students in the course. Please refer to the Banner Student Faculty Grade Entry Installation Guide for more information on using MEP with Faculty Grade Entry. Use Value-Based Security Banner™s Value-Based Securi ty (VBS) uses Oracle™s Fi ne-Grained Access Control (FGAC) to provide row level security to Banner data. Using VBS with FGAC for Banner Student Faculty Grade Entry is optional. ŁSecurity is implemented once and is enforc ed by all products and tools which access the database. ŁFlexible group rules can be developed and maintained for business profiles and users. You can set up and change FGAC security de finitions as business practices change. ŁFGAC security is carried over to all Banner processing including: ŁBanner 9.x Administrative System ŁBanner 9.x Self-Service ŁForms are used to establish FGAC policy rules on a table, table relationships, and user access rules. These rules are still defined in Banner 8.x. ŁUsers, individual Banner pr ocesses, and jobs can be excluded from FGAC security. /n 22Banner Student Faculty Grade Entry Handbook |Getting Started ŁFGAC security rules (predicates) can be defined to include a single column or multiple columns. Oracle table rows can also be secured based on column values or other data elements. If a Self-Service user has an Oracle user name, the database connections will be proxied for that user. This means that FGAC rules ma y apply, and the audit trail should reflect the actual user. If the user does not have an Oracle username, then FGAC will not be in effect. Banner securityFaculty Grade Entry processing follows all established Banner 8.x security rules and setup. You do not need to adjust existing security settings at your institution that are used with other areas of Banner Facu lty and Advisor Self-Service. Only sections to which the faculty member is assigned as an instructor are displayed in the course list on the Faculty Grade Entry page. The instructor™s access to a course is determined by security settings established by the institution on Faculty/Advisor Process Rules Page (SOAFACS). The Faculty Attri bute/Advisor Type Control Page (SOAFAPC) can be used to further control viewing grades and editing access for faculty members with attributes assigned to classes. The Secti on Web Controls Page (SSAWSEC) can be used to further control access to a class. Refer to the faculty security setup topi cs "Application Overview" chapter in the Banner Faculty and Advisor Self-Service User Guide for more information on using faculty security in Self-Service. Values stored in Banner Web Tailor or in applicationFor Banner Student Faculty Grade Entry, some values are set up in Banner Web Tailor, and others are delivered in the application. Values delivered in the application can be reconfigured there. This is different from setup in Banner Self-Service 8.x. This presents a model that moves away from using Banner Web Tailor. Here is a list of which Web Tailor settings are and are not used by Faculty Grade Entry. Web Tailor Web PageField Used or Not Used by FGECustomize Web RulesWeb Timeout in minutesNot used by FGE Maximum Number of Login Attempts Used by FGE /n 23Banner Student Faculty Grade Entry Handbook |Getting Started Date Display Format MaskNot used by FGE Date Input Format MaskNot used by FGE Display Usage PageNot used by FGE Enable Web Page CachingNot used by FGE Use HTTP Redirection After Login Not used by FGE Java ClasspathNot used by FGE Document Type DefinitionNot used by FGE Document Type Definition FPINot used by FGE Document Type Definition URLNot used by FGE Language ISO 639-1Not used by FGE Customize Global User Interface Settings System or Institution NameNot used by FGE (ellucian UNIVERSITY is delivered as part of the institution's Banner image file. Edit the file at your site to include your institution™s image.) Customize a Web Tailor Parameter Parameter NameUsed by FGE Web Tailor Web PageField Used or Not Used by FGE/n 24Banner Student Faculty Grade Entry Handbook |User Interface User InterfaceThis chapter discusses logging in and out of the application and working with the user interface. It also descri bes how to reset passwords. Log in to Self-Service without single sign-onWhen single sign-on is not in use, you can do the following to access Faculty Grade Entry. 1.Log in to Banner Faculty and Advisor Self-Service 8.x. 2.Select the Enter Grades Banner 9.0 option on the Faculty and Advisors Main Menu (bmenu.P_FacMainMnu) .3.Log in to Faculty Grade Entry on the 9.0 Login page. Note: Users need to have a session or sessions of Self-Service Banner 8.x open to use other features in Bann er Faculty and Advisor Self-Service that are not included in or directly accessible from the Banner 9.0 Faculty Grade Entry page. Single sign-on with CASPlease refer to the Banner CAS Handbook for information on using CAS and the SSO Manager. Log out of Faculty Grade EntryWhen you exit out of Faculty Grade Entry, always use the Sign Out button at the top of the page, and then exit ou t of the browser. This will completely close your grading session. The application uses cookies and caching, so if you do not sign out completely, the next person who uses that computer may be able to access your grading records. /n 25Banner Student Faculty Grade Entry Handbook |User Interface Reset forgotten password In Self-Service Banner, SPRIDEN users who ha ve forgotten their password can reset their password and authenticate it to the Faculty Grade Entry application. Unregistered users who do not have a Banner SPRIDEN ID (non-SPRIDEN users) are not included in Banner Student Faculty Grade Entry processing. Please refer to the Banner Faculty Grade Entry Installation Guide for information on configuring this functionality. Registered users with a Banner SPRIDEN ID ca n retrieve their forgotten password using the following process. Note: The password reset process for registered users uses the settings specified on the Enterprise PIN Preferences Page (GUAPPRF). Security questions can be defined either on Third Party Access Audit Page (GOATPAD) or in the Banner Self-Service application. You must have already set up security questions and answers before you can use the password reset functionality. 1.Access the log in page. 2.Enter your user name. 3.Click Forgot Password .4.Answer the security questions on the Forgot Password page. 5.Click Continue .6.Enter a new password on the Reset Password page. 7.Re-enter the new password. 8.Click Submit.You have successfully reset your password. Note: After clicking on Forgot Passwo rd link, a SPRIDEN user may cancel the reset password request and continue to use the previously established password. Page header items The Faculty Grade Entry page contains the following items in the page header. Some of the items can be accessed using keyboard shortcuts. ŁInstitution name/n 26Banner Student Faculty Grade Entry Handbook |User Interface ŁHome button (Ctrl+ Home) ŁBrowse pulldown (Alt + M) ŁTools menu (Alt + L) ŁFaculty name from login ŁSign Out button (Ctrl + Shift + Q) ŁNotification Center (number of notifications and messages) Notification Center messagesAs you work through the Faculty Grade Entry page, messages for errors, warnings, and successful saves are displayed in the Notificati on Center at the top right of the page. You are also prompted regularly to save your wo rk. Multiple errors are listed there, and the corresponding rows containing erroneous data are marked in red in the Enter Grades section. You are prompted to sa ve your changes to the roster or exit (which will reset any remaining errors). When you select Yes to save your changes, data that is error free is saved. Remaining errors are highlighted in red. When you select No to exit, the data is reset to the last successful save of those records. Icons with color are used to indicate t he type of message that is displayed. ŁError messages (such as when an invalid grade is entered) display an exclamation point in a red circle. ŁSuccessful save messages display a check mark in a green circle. Both error and save successful messages al so display the icon on the row for which message is generated. The row is highlighted in the same color as the icon to give the reader a visual cue.ŁWarning messages (such as the number of grades remaining to be entered for a course) contain an exclamation point in a yellow triangle. ŁInformational messages (such as confidenti al or deceased messa ges) display a lower case letter fiifl in a blue circle. Timeout messages are displayed on the page. Th ere is a default time limit of two minutes of inactivity on the page, and if changes are not saved before the time limit is reached, you will be prompted to save your changes. Selecting No resets the data to the last successful save. A message is also displayed in the Notifi cation Center if your session is about to time out.Tools menu This menu contains the following options used to export or import grades. Select a course and then select the export or import option. /n 27Banner Student Faculty Grade Entry Handbook |User Interface ŁExport Grade Template... Exports grading data for students from Faculty Grade Entry to an Excel spreadsheet. Supported file types are Excel spreadsheet ( .xls ) or Microsoft Excel Open XML Spreadsheet ( .xlsx).ŁImport... Imports grading data for students from a file to Faculty Grade Entry. Supported file types are Excel spreadsheet ( .xls ) or Microsoft Excel Open XML Spreadsheet ( .xlsx).The import process contains the following steps: 1.Select the file.2.Preview the file. 3.Map the columns. 4.Import the file. 5.Use the validation report. 6.Finish the import. Please refer to the chapter fiImport and Export Gradesfl for step-by-step instructions on performing these tasks. /n 28Banner Student Faculty Grade Entry Handbook |Set up GTVSDAX rules Set up GTVSDAX rulesThis chapter discusses the GTVSDAX rules are used with faculty grade entry. You need to select your settings to determine data di splay and to process midterm, final, and incomplete grades. Additional rules can be set up for use with electronic gradebook processing in Banner Student Academic History. This chapter also contains a section on the MDUU rules used with gradebook processing. GTVSDAX rules used in overall faculty grade entry processingThe following rules are used with faculty grade entry processing. ŁGMODGRD ŁMIDTERMŁPHOTOS ŁATTENDHRS GMODGRD ruleThis rule is used to determine what grades are available for midterm and final grading. The system looks at the setting of the rule, as well as the student™s course level and grade mode from SFAREGS and the logic on SHAG RDE. To limit the grades available for selection in the Grade field, enter Y, N, or A in the External Code field for the Internal Code of GMODGRD on GTVSDAX. Here are the setting choices for the GMODGRD rule. ŁSet the GMODGRD rule to Y to limit the grades available for selection to those that match the student's course level and grade mode. External CodeInternal Code Internal Code Sequence Number Internal Code GroupDescription Activity DateY, N, AGMODGRDN/A FACWEBGrades by Grade Mode System Date/n 29Banner Student Faculty Grade Entry Handbook |Set up GTVSDAX rules ŁSet the GMODGRD rule to N to limit the grades available fo r selection to all grades for all the course's grade modes at the student's course level. ŁSet the GMODGRD rule to A to limit the grades available for selection to all grades, for all grade modes, for the student's course level, with no regard to the course's grade modes. MIDTERM ruleThis rule is used to restrict entry of midterm grades for students when a comment code is mapped from STVGCMT. Only courses that have registered students with the matching comment code are displayed in the Midterm Gr ades section. Only students who have the matching comment code on their registration record for the CRN are displayed on the class roster for midterm grades for that CRN. If the MIDTERM rule is created, and no students in the course have the matching midterm comment code entered in SFAALST or SFASLST, the course is not displayed for grading. Here are the setting choices for the MIDTERM rule. ŁSet the MIDTERM rule to N, to display all stud ents on the class roster for midterm grading. The midterm grade comment code is not required. ŁSet the MIDTERM rule to a value other than N (a valid, Web-enabled, grade comment code from STVGCMT), to require the midterm grade comment code on a student™s record. PHOTOS rule The PHOTOS rule is used to determine whether or not student photos are displayed on the Faculty Grade Entry page. This rule affects the Student Details tab in the Enter Grades section of the page for midterm, final, and gradebook grades. External CodeInternal Code Internal Code Sequence Number Internal Code GroupDescription Activity DateNMIDTERM1 GRADINGMid-Term Grade RequiredSystem Date/n 30Banner Student Faculty Grade Entry Handbook |Set up GTVSDAX rules Here are the setting choices for the PHOTOS rule. ŁSet the PHOTOS rule to Y, to display student photos. If no photo is available for a student, a photo placeholder can be displayed. ŁSet the PHOTOS rule to N, to not display student photos. ATTENDHRS rule The ATTENDHRS rule is used to determine whether the hours attended data is displayed on the Faculty Grade Entry page. This rule affects the Enter Grades section of the page for midterm and final grades, and the import and export grade processes used with the page. This rule is delivered set to Y, to mirror existing 8.x functionality where hours attended data is automatically available to the user. You have th e option to turn this off at your institution. Here are the setting choices for the ATTENDHRS rule. ŁSet the ATTENDHRS rule to Y, to display the Hours Attended field in the Enter Grades section.ŁSet the ATTENDHRS rule to N, to not display the Hours Attended field in the Enter Grades section. External CodeInternal Code Internal Code Sequence Number Internal Code GroupDescription Activity DateNPHOTOSN/A SS GRADINGPhoto DisplaySystem date External CodeInternal Code Internal Code Sequence Number Internal Code GroupDescription Activity DateYATTENDHRSN/A SS GRADINGAttendance Hours Display System date/n 31Banner Student Faculty Grade Entry Handbook |Set up GTVSDAX rules GTVSDAX rules used in electronic gradebook processingHere are the Crosswalk Validation Page (GTVSDAX) rules used with electronic gradebook processing: ŁEGBCOMPONENTCOMMENTŁEGBSUBCOMPCOMMENTŁREASCAPCRNŁREASCAPŁEGBDEFAULTGCHG Internal CodeSeqInternal Code Group External CodeDescriptionConcept Trans Code Sys Req11EGBCOMPONENTCOMMENT1Component Comment 1 NullNullNo 11EGBSUBCOMPCOMMENT1Sub-Component Comment 1 NullNullNo REASCAPCRN1FACWEBACap to Grade A for CRN XXXX NullXXXXNo REASCAP1FACWEBDCap to Grade D for FT/UG NullFTUGNo REROLLN/AEGBDEFAULTGCHG##Reroll Grade Change code - Electronic Gradebook Grade Change Reason to Reroll - NullYes SHAGCOMN/AEGBDEFAULTGCHG##SHAGCOM Grade Change code Grade change reason for SHAGCOM change - Electronic Gradebook NullYes SHAGCOMCALN/AEGBDEFAULTGCHG##SHAGCOM Calculated Change codeGrade change reason for SHAGCOM calculated change - Electronic Gradebook NullYes TEMPAHN/AEGBDEFAULTGCHG##Temporary Final Grade in AHGrade Change Reason for Temporary Final Grade - Electronic Gradebook NullYes ZEROGCHGN/AEGBDEFAULTGCHG##Zero Mark/Grade Change Grade Change Reason Code for Zero Mark/ Grade - Electronic Gradebook NullYes /n 32Banner Student Faculty Grade Entry Handbook |Set up GTVSDAX rules Comments for Component and Subcomponent Grade/ Mark RecordsDefine comments for use in component and subcomponent grade/mark records (SHRMRKS) in GTVSDAX using the following values. Cap Final Grades in ReassessmentReassessed final grades can be capped for individual CRNs or for pairs by grade mode and level code. This requir es the following sets of GT VSDAX translations for the REASCAPCRN and REASCAP rules: If a final composite grade is updated as the result of a reassessment on a component or subcomponent record, the capping rules are evaluated as follows: ŁThe CRN on the composite record is compared to CRNs for the REASCAPCRN rule. ŁIf a match is found on the CRN code, no further capping is applied. ŁIf no match is found, the grade mode ( SHRTCKG_GMOD_CODE ) and level (SHRTCKL_LEVL_CODE ) associated with the composite record are compared to the REASCAP rule. ŁIf a match is found, capping is applied. Otherwise, no capping will be applied to the final composite grade. ŁIf no GTVSDAX record exists for these capping parameters, then capping will not be applied on reassessed final grades. Comment TypeInternal Code GroupDescription component EGBCOMPONENTCOMMENTComment text stored on SHRMRKS records subcomponentEGBSUBCOMPCOMMENTComment text stored on SHRSMRK records Internal Code GroupInternal CodeTranslationExternal Code FACWEB REASCAPCRNCRN code Grade capFACWEB REASCAPGrade mode code and level code Grade cap /n 33Banner Student Faculty Grade Entry Handbook |Set up GTVSDAX rules Grade Change CodesSystem required grade change codes are delivered for the Grade Change Code Validation Page (STVGCHG). These codes are used in electronic gradebook processing and not with midterm or final grading. The description of a grade change code can be modified in STVGCHG without any impact on gradebook processing. You can assign the same description to several codes, such as Calculated . Some of the grade change codes have the Calculated Ind check box selected. This means that these grade change codes are used to record a change to a grade/mark record during processing. (This is different from a direct change of grade change code performed on the Course Maintenance Page (SHATCKN) or on an electronic gradebook page. These codes cannot be selected by the user.) It is recommended that you not remove the grade change codes listed above from STVGCHG. However, you can use alternative codes in place of RC, RR, SA, TP, and ZG. When an alternative code is used, it is highly recommended that the properties of the original code be used for the alternative code, such as the indicator settings that are activated or deactivated on STVGCHG. Alternative Grade Change CodesAlternative codes can be defined by modifying the values of the GTVSDAX External Code for the following records. The external code values are delivered as XX.CodeDescription CACalculated EGBCCComposite Calculation CECalculated EGB Acadhist CHCalculated SHATCKN CRCapped Resit DLDegraded LateOEOriginal Entry RCSHAGCOM Re-Calculated RRRerollSASHAGCOM Composite calculation TPTemporary AH Final Grade ZGZero calculated Mark/Grade /n 34Banner Student Faculty Grade Entry Handbook |Set up GTVSDAX rules GTVSDAX rules used with student academic review processingThe following GTVSDAX rules are used with student academic review processing and associated electronic gradebook processing. External CodeInternal Code Internal Code GroupDescription RRREROLLEGBDEFAULTGCHGReroll Grade Change code Use this rule to specify the default grade change reason code to be used for the reroll. RCSHAGCOMEGBDEFAULTGCHGSHAGCOM Grade Change code Use this rule to specify the default grade change reason code to be used when there is manual change to the component or sub- component mark from SHAGCOM. SASHAGCOMCALEGBDEFAULTGCHG SHAGCOM Calculated Change codeUse this rule to specify the default grade change reason code to be used in the calculated change to the component (with sub- components) or composite mark from SHAGCOM. TPTEMPAHEGBDEFAULTGCHGTemp orary Final Grade in AH Use this rule to specify the default grade change reason code to be used in the automatic calculation of marks record s to indicate temporary final grade. ZGZEROGCHGEGBDEFAULTGCHGZero Mark/Grade Grade Change Use this rule to specify the default grade change reason code to be used for automatically calculated marks records whic h result in a zero mark/grade. /n 35Banner Student Faculty Grade Entry Handbook |Set up GTVSDAX rules ŁOVERGRADE ŁNEGGRADE OVERGRADE ruleThe OVERGRADE rule is used with electronic gradebook processing in Self-Service to allow over grading, that is, to allow entry of component and subcomponent grades that are greater than the "out of value". Use this rule to specify wh ether scores can be entered that are greater than the "marked out of" value, which is defined to be the maxi mum score. This allows faculty members to assign bonus points. For example, 110 out of 100 yields 10 bonus points. Ł Enter Y in the External Code field to specify that component and subcomponent grade scores can be greater than the out of values. Ł Enter N in the External Code field to specify that component and subcomponent grade scores cannot be greater than the out of values. NEGGRADE ruleThe NEGGRADE rule is used with electronic gradebook processing in Self-Service to allow negative grading, that is, to allow entry of negative grade scores for components and subcomponents. Use this rule to specify wh ether scores can be entered that are negative numbers, which results in the calculation of a negative pe rcentage, even when negative percentages are not valid on the Grade Scale Definition Page (SHAGSCH). No grade is displayed for a component with a negative score. A final composite grade is still calculated using th e negative value as the grade fo r the component, but is only displayed when the resulting value is a positive number. When the final grade value is negative, the Composite Calculated value is displayed to show that the final mark has been calculated, but no final gr ade is displayed for the student. Ł Enter Y in the External Code field to specify that negative component and subcomponent grade scores can be entered. Ł Enter N in the External Code field to specify that negative component and subcomponent grade scores cannot be entered. External CodeInternal Code Internal Code Sequence Number Internal Code GroupDescription System RequiredY, NOVERGRADE1 FACWEBAllow Grade Over "Out Of"Yes /n 36Banner Student Faculty Grade Entry Handbook |Set up GTVSDAX rules MDUU Rules for GradebookThe following MDUU rules can be used in gradebook processing and must be active on the Business Rules Bu ilder Page (GKRRSQL). ŁEGB_REG_CLOSED_BYPASS ŁEGB_REG_OPEN_OVERIDE ŁEGB_REAS_CLOSED_BYPASS ŁEGB_REAS_OPEN_OVERIDEŁEGB_REAS_APPLYLATE Note: Select the Active check box in the GKRRSQL page to activate each rule. The following rule use information assumes the rule is active. EGB_REG_CLOSED_BYPASS This rule is used to open grading for the co mbination of PIDM, CRN, term, component ID, and subcomponent ID as defined in the SQL l ogic, when assessment grading is closed. If grading is open and this rule is active, it does not apply. It can only be used when grading is closed. This rule uses the following parameters: ŁPIDMŁCRNŁTERM_CODE ŁGCOM_ID ŁSCOM_IDHere is the electronic gradebook assessment for the closed bypass rule. External CodeInternal Code Internal Code Sequence Number Internal Code GroupDescription System RequiredY, NNEGGRADE1 FACWEBNegative Grade Score Allowed Yes /n 37Banner Student Faculty Grade Entry Handbook |Set up GTVSDAX rules EGB_REG_OPEN_OVERIDEThis rule is used to keep grading open for the combination of PIDM, CRN, term, component ID, and subcomponent ID, when assessment grading is open. Grading is closed for other data elements that are not defined in the SQL logic. This rule uses the following parameters: ŁPIDMŁCRNŁTERM_CODE ŁGCOM_ID ŁSCOM_IDHere is the electronic gradebook assessment for the open override rule. EGB_REAS_CLOSED_BYPASS This rule is used to open reassessment gradi ng for the combination of PIDM, CRN, term, component ID, and subcomponent ID as defi ned in the SQL logic, when assessment Rule NameParameters Process CodeRule CodeDefaultComment Closed Bypass Rule:PIDM :CRN :TERM_CODE :GCOM_ID :SCOM_ID EGBEGB_REG_ CLOSED_ BYPASS SELECT 'Y' FROM DUAL WHERE 1=2 Does not usually require customization. (Date range control is usually sufficient.) If no bypass rule is required, the Active check box can be cleared. Rule NameParameters Process CodeRule CodeDefaultComment Open Override Rule:PIDM :CRN :TERM_CODE :GCOM_ID :SCOM_ID EGBEGB_REG_ OPEN_OVERIDE SELECT 'Y' FROM DUAL WHERE 1=1 Does not usually require customization. (Date range control is usually sufficient.) If no override rule is required, the Active check box can be cleared. /n 38Banner Student Faculty Grade Entry Handbook |Set up GTVSDAX rules grading is closed. If grading is open and this rule is active, it does not apply. It can only be used when reassessment grading is closed. This rule uses the following parameters: ŁPIDMŁCRNŁTERM_CODE ŁGCOM_ID ŁSCOM_IDHere is the electronic gradebook assessment for the closed bypass rule. EGB_REAS_OPEN_OVERIDEThis rule is used to keep grading open for the combination of PIDM, CRN, term, component ID, and subcomponent ID, when re assessment grading is open. Grading is closed for other data elements that are not defined in the SQL logic. The rule has the following parameters: ŁPIDMŁCRNŁTERM_CODE ŁGCOM_ID ŁSCOM_IDHere is the electronic gradebook assessment for the open override rule. Rule NameParameters Process CodeRule CodeDefaultComment Closed Bypass Rule:PIDM :CRN :TERM_CODE :GCOM_ID :SCOM_ID EGBEGB_REAS_ CLOSED_ BYPASS SELECT 'Y' FROM DUAL WHERE 1=2 Does not usually require customization. (Date range control is usually sufficient.) If no bypass rule is required, the Active check box can be cleared. /n 39Banner Student Faculty Grade Entry Handbook |Set up GTVSDAX rules EGB_REAS_APPLYLATE This rule is used to apply late and resit rules for components and subcomponents. It is used when late and resit rules have not been defined on the SHAGCOM page for components and subcomponents Note: An active Apply Late Rule ( EGB_REAS_APPLYLATE ) defined on the GKRRSQL page does not work when the submission date is not entered in Faculty Grade Entry. Here is the electronic gradebook apply late/resit rule in Academic History. Rule NameParameters Process CodeRule CodeDefaultComment Open Override Rule:PIDM :CRN :TERM_CODE :GCOM_ID :SCOM_ID EGBEGB_REG_ OPEN_OVERIDE SELECT 'Y' FROM DUAL WHERE 1=1 Does not usually require customization. (Date range control is usually sufficient.) If no override rule is required, the Active check box can be cleared. Rule NameParameters Process CodeRule CodeDefaultComment Apply Late Rule:PIDM :CRN :TERM_CODE :GCOM_ID :SCOM_ID EGBEGB_ REAS_ APPLYLATE noneThis rule returns Y if the late or resit rules defined for the component or subcomponent should be applied after a change in Academic History. /n 40Banner Student Faculty Grade Entry Handbook |Set up GTVSDAX rules Configuration for student academic reviewConfiguration can be performed for the display of specific data, MEP institution codes, and student cards in student academic review processing. Data display The StudentFacultyGradeEntry_configuration.groovy file contains properties used to configure student academ ic review processing. An administrator can modify the file to control whic h items are displayed. Display can be set for all user roles or for the specific roles of Faculty and Faculty with Override as defined on the Faculty/ Advisor Information Page (SIAINST) Note: The role for the configuration of the pages is based on the faculty SIAINST record that is in effect for the most recent term available for the faculty to select. The instructions on configuring the display information can be found in the delivered StudentFacultyGradeEntry_configuration.example file. This file is discussed below. MEP displayThe configuration file controls which items are displayed for all institutions and which items are displayed only for specific MEP codes. He re is a sample from the configuration file with information about the MEP display. ##You may substitute values for the following items in this .properties file: ## possible values: all - if no MEP code is used # #Note: If does not match a MEP code, all columns will be displayed in the default order. #Student card display Here is a sample from the c onfiguration file with information about the student card. #You may elect to display or disable the display of the student card in the application. If you elect to display the student card, you may customize the information displayed on the student card. #The Student Card may be displayed either on the Student Academic Review page (StudentAcademicReview). /n 41Banner Student Faculty Grade Entry Handbook |Set up GTVSDAX rules #This groovy file uses the following formatting convention to configure both the page on which the information will display and the roles that may view the information: ##.studentcard.cardEnabled.view=[™studentAcademicReview'] #.studentcard.cardEnabled.roles=Faculty, Override, Student Here is a sample from the c onfiguration file with information about disabling and enabling the student card display. # #You may substitute values for the following items in this .properties file: ##To disable the use of the student card, please place a # at the start of the all.studentcard.cardEnabled.view line to comment it out. #To enable the use of the student card in only one location in the system, remove either Profile or studentAcademicReview from the following line: #all.studentcard.name.view=Profile, studentAcademicReview #To disable the display of an individual element, please place a # at the start of that individual element's view line to comment it out. all.studentcard.cardEnabled.view=['gradeEntry','studentAcademicReview'] all.studentcard.cardEnabled.roles= ['faculty','facultyoverride'] all.studentcard.name.view= ['gradeEntry','studentAcademicReview'] all.studentcard.name.roles= ['faculty','facultyoverride'] all.studentcard.photo.view= ['gradeEntry','studentAcademicReview'] all.studentcard.photo.roles= ['faculty','facultyoverride'] all.studentcard.major.view= ['gradeEntry','studentAcademicReview'] all.studentcard.major.roles= ['faculty','facultyoverride'] all.studentcard.program.view= ['gradeEntry','studentAcademicReview'] all.studentcard.program.roles= ['faculty','facultyoverride'] all.studentcard.address.view= ['gradeEntry','studentAcademicReview'] all.studentcard.address.roles= ['faculty','facultyoverride'] all.studentcard.telephone.view= ['gradeEntry','studentAcademicReview'] all.studentcard.telephone.roles= ['faculty','facultyoverride'] all.studentcard.email.view= ['gradeEntry','studentAcademicReview'] all.studentcard.email.roles= ['faculty','facultyoverride'] /n 42Banner Student Faculty Grade Entry Handbook |Set up Banner Student pages Set up Banner Student pages This chapter discusses the setup needed on Banner Student administrative pages to process midterm, final, and incomplete grades, as well as component and subcomponent grades. Faculty/Advisor Information Page (SIAINST)Using the Faculty Grade Entry page assumes that the person has been set up as a faculty member in Banner baseline on the Faculty/ Advisor Information Pa ge (SIAINST) with a Status of Active and the Faculty indicator checked. Faculty assignments can be added on the Faculty Assignment Page (SIAASGN), on the Schedule Page (SSASECT), or in Self-Service.Term Control Page (SOATERM) Use the Term Control Page (SOATERM) to set up availability of midterm and final grades, set dates for faculty access, and determine eligibility for grading. Midterm and final grades Determine whether midterm and final grades should be availabl e in Self-Service for all sections for a part of term. ŁIf you want midterm grades for the all sections for a part of term to be available for entry on the Web, select the Faculty Web Midterm Grades checkbox in the Base Part of Term information for the part of term. ŁIf you want final grades for the all sections for a part of term to be available for entry on the Web, select the Faculty Web Final Grades checkbox in the Base Part of Term information for the part of term. For incomplete grades, specify the default extension date in the Incomplete Extension Date field in the Base Part of Term informat ion. The extension date may be specified for each part of term, but it does not have to be. ŁIf the part-of-term for a CRN is not 1 (full term), and if there is not a default extension date for that part-of-term, the system reverts to the entry for part-of-term 1. ŁIf the CRN part-of-term value is 1, and if there is no specified extension date for 1, the system will revert to the end date for part-of-term 1 as the extension date. /n 43Banner Student Faculty Grade Entry Handbook |Set up Banner Student pages Faculty accessAn institution can set dates for faculty and advisor access on SOATERM. If dates have been entered for a term, the faculty access date must be within the start and end dates defined on SOATERM. If the access date is not in the defined start and end dates, the faculty member will not be able to view the CRNs on the Midterm Grades, Final Grades, and Gradebook tabs. If no dates have been entered for faculty and advisor access, access is allowed. Grading eligibilityIn the Base Part of Term section of the page, if the Faculty Web Midterm Grades check box is checked for a part of term , then all sections offered in that part of term are eligible for midterm grading. Similarly, if the Faculty Web Final Grades check box is checked, the sections in that part of term will be eligible for final grading. The information in the Grade Display Controls section of the Term Management section of SOATERM takes precedence over the information on the Base Part of Term section. A term must have display enable d at the term level before th e part of term controls are evaluated. Display class listIn Midterm and Final Grades tabs, before or after grading, the faculty can view their assigned classes in a term as display only. This can be achieved using the Display Class List check box in the Faculty and Advisor Controls section of the Term Co ntrol Page (SOATERM). If this check box is selected and grade controls are not enabled on the SOATERM and SSAWSEC pages, the student roster will be display only. The faculty can view the student roster but cannot grade the students for the CRN. Even when the Display Class List check box is not checked, if grading is enabled for the Midterm Grades and Final Grades tabs using SOATERM and SSAWSEC pages, the faculty will be able to view and grade students. The Master Web Term Control indicator must be checked on SOATERM for grading to be active. Note: The Display Class List check is not applicable for the Gradebook. Grade Scale Definition Page (SHAGSCH)The grades displayed in the Grade field for components and subcomponents in the Gradebook tab must be defined on the Grade Scale Definition Page (SHAGSCH). Each grade must have a grade scale associated with the component. Note: This page is only available when Banner Student Academic History 9.0 is installed. /n 44Banner Student Faculty Grade Entry Handbook |Set up Banner Student pages Gradable Component Definition Page (SHAGCOM)The Gradable Component Definition Page (S HAGCOM) is used to define components and subcomponents for the CRN. The Gradebook tab lists only those CRNs that have the components and subcomponents defined on the SHAGCOM page. When you select the CRN, a list of all the components are displayed. If the component has subcomponents, a list of all the subcomponents are displayed. For more information on how to define components and subcomponents, refer to SHAGCOM online help. Note: This page is only available when Banner Student Academic History 9.0 is installed. Grade Book Rule Definition Page (SHAGRUL)The Grade Book Rule Definition Page (SHAGRUL) is used to create late and resit rules. Rules are assigned to the component or su bcomponent by term using the SHAEGBC page or to an individual CRN™s compo nents and subcomponents using the SHAGCOM page. See the online help fore more information on these pages. Note: This page is only available when Banner Student Academic History 9.0 is installed. Electronic Grade Book Control Page (SHAEGBC)Use the Electronic Gradebook Configuration Page (SHAEGBC) to specify dates for the term, part of term, or section during which faculty members can enter student grades in Faculty Grade Entry, and students c an view the grades in Self-Service. ŁDate can be specified for when assessment is possible through gradebook for the term or part of term or section ŁDate can be specified for when reassessm ent is possible through gradebook for the term or part of term or sectionŁIn the Term Configuration section, if the score open and final score cutoff dates are defined for a particular term, the CRNs will be available for assessment in the component and subcomponent sections of the Gradebook tab. ŁIn the Term Configuration section, if th e reassessment score open and reassessment score cutoff dates are defined for a particular term, the CRNs will be available for reassessment in the component and subcomponent sections of the Gradebook tab. ŁIn the Part of Term Configuration section, if the score open and final score cutoff dates are defined for a particular part of term, the CRNs associated with the part of term will be available for assessment at the compon ent and subcomponent sections of the Gradebook tab. ŁIn the Part of Term Configuration sectio n, if the reassessment score open and reassessment score cutoff dates are defined for a particular part of term, the CRNs /n 45Banner Student Faculty Grade Entry Handbook |Set up Banner Student pages associated with the part of term will be ava ilable for reassessment at the component and subcomponent sections of the Gradebook tab. ŁIn the Section Configuration section, if the score open and score cutoff dates are defined for a particular se ction, the CRNs will be avail able for assessment at the component and subcomponent sections of the Gradebook tab. ŁIn the Section Configuration section, if the reassessm ent score open and reassessment score cutoff dates are define d for a particular section, the CRNs will be available for reassessment at the component and subcom ponent sections of the Gradebook tab. ŁInstitutions have the ability to control when score/marks and grades are published to students in Banner Student Self-Service. Note: This page is only available when Banner Student Academic History 9.0 is installed. Incomplete Grade Rules Page (SHAINCG)Define the incomplete grade processing rules for use with extension dates in Faculty Grade Entry. Select the setting of the Override Grade Date radio group on SHAINCG. ŁIf the Override Grade Date radio group is set to None or Any , the Extension Date Constraints field will be blank.ŁIf the Override Grade Date radio group is set to Shorten, the Extension Date Constraints field will display On or before default date , and the date can be changed to a date that is on or before the date specified on SOATERM. ŁIf the Override Grade Date radio group is set to Lengthen , the Extension Date Constraints field will display On or after default date , and the date can be changed to a date that is on or after the date specified on SOATERM. Confirm that the following system-r equired row exists on SHAINCG. The system-required term value of 000000 is delivered to refl ect that incomplete grade processing is inactive (disabled) as of any prior time period. The record with this term value indicates that incomplete grading is tu rned off for all levels. Section Web Controls Page (SSAWSEC) To set Web controls for midterm grades in Self-Ser vice, do the following. ŁSelect or clear the Display Midterm Grades checkbox in the Faculty Self-Service Display Controls block as appropriate for each open learning section. ŁIf desired, select or clear the Display Midterm Grades checkbox in the Faculty Self- Service Display Controls block as appropriate to override the setting in SOATERM for any CRN./n 46Banner Student Faculty Grade Entry Handbook |Set up Banner Student pages To set Web controls for final grades in Self-Ser vice, do the following. ŁSelect or clear the Display Final Grades checkbox in the Facult y Self-Service Display Controls block as appropriate for each open learning section. ŁIf desired, select or clear the Display Final Grades checkbox in th e Faculty Self- Service Display Controls block as appropriate to override the setting in SOATERM for any CRN.Grading Mode Validation Page (STVGMOD) You can allow the use of substitute grade modes for midterm and final grades by entering a value in the Web Display Grade Mode field for the grading mode code. This setup is optional and is only used when grade substitution is desired. Also, this setting is only used when the GMODGRD rule on GTVSDAX is set to Y.Grade Change Code Validation Page (STVGCHG) Be sure the system required grade change codes discussed earlier in this section are available on this page. Note: This page is only available when Banner Student Academic History 9.0 is installed. /n 47Banner Student Faculty Grade Entry Handbook |Use Faculty Grade Entry Use Faculty Grade EntryThis chapter discusses the Web pages used with the application. The following Web pages in Banner Faculty and Advisor Self-Service 8.x have been replaced with functionality for Banner Student Faculty Grade Entry. ŁMid Term Grades ( bwlkfmgd.P_FacMidGrd )ŁFinal Grades ( bwlkffgd.P_FacFinGrd )ŁIncomplete Grades Summary ( bwlkincg.P_FacIncmpGrdSum )ŁIncomplete Final Grades ( bwlkffgd.P_FacCommitFinGrd )ŁElectronic Gradebook by Component ( bwlkegrb.P_FacGradeComponents )ŁElectronic Gradebook by Component Entry ( bwlkegrb.P_FacDispShrmrks )ŁElectronic Gradebook by Component Subcomponent (bwlkegrb.P_FacGradeSubComponents )ŁElectronic Gradebook by Component Subcomponent Entry (bwlkegrb.P_FacDispShrsmrk )ŁElectronic Gradebook by Component Grade Display (bwlkegrb.P_FacDispShrcmrk )ŁElectronic Gradebook for a Student ID Selection (bwlkegrb.P_FacIDDispShrmrks )ŁElectronic Gradebook for a Student ( bwlkegrb.P_FacIDShrmrksProc )ŁElectronic Gradebook for a Student Subcomponent Entry (bwlkegrb.P_FacIDShrsmrkProc )ŁSubmit Component Marks ( bwlkegrb.P_FacScorePost )ŁSubmit Subcomponent Marks ( bwlkegrb.P_FacScorePost2 )These pages have been combined into the Faculty Grade Entry page. Tabs are used to navigate between the sections for midterm grades, final grades, incomplete grades, and gradebook information, where data can be viewed or entered. Details for courses and students are displayed on the right side of the page. Tabs can also be used to navigate between these areas. Grades can be imported from and exported to a spreadsheet. Please refer to the 8.x Banner Faculty and Advisor Self-Service User Guide for more information on using existing Self-Service functionality. /n 48Banner Student Faculty Grade Entry Handbook |Use Faculty Grade Entry Introductory pages The introductory pages listed below are displayed after the user logs into Banner Faculty Grade Entry, if the pages are set up to do so, and the user has not previously provided the requested information. ŁTerms of Usage page ŁSecurity Question and Answer page ŁUpdate Ethnicity an d Race Survey page ŁForgot PIN page - This page is not available when CAS is in use. After these pages have been negotiated, the Faculty Grade Entry page can be accessed. Terms of Usage The Terms of Usage Page is displayed the first time you log into Self-Service and two conditions are true: the Accepted indicator is set to No on the Third Party Access Audit Page (GOATPAD), and the Display Usage Page indicator is checked on the Customize Web Rules Page ( twbkwrul.P_ModifyPgWebRules ) in Web Tailor. When the user selects Continue to accept the terms, the Accepted indicator is set to Yes on GOATPAD. This page is the same as the Banner Web General 8.x Self-Service page, Terms of Usage (twbkwbis.P_UsagePage ). The page details and setup can be found in the Banner Web for General 8.6 User Guide in the fiTechnical Referencefl chapter, under the fiTerms of Usagefl topic. Security Question and AnswerThe Security Question and Answer Page is displayed when you log in to Self-Service and the following conditions are true: the Disable fiForgot PINfl indicator is set to No on the Enterprise PIN Preferences Page (GUAPPRF), and security questions and answers have not been entered previously. The answers to the questions are stored on the Third Party Access Audit Page (GOATPAD). This page is similar to the Banner Web Gene ral 8.x Self-Service page, Security Question and Answer ( twbkwbis.P_SecurityQuestion ). Multiple questions are now displayed on one page, instead of answering one question per page as in 8.x. The page details and setup can be found in the Banner Web for General 8.6 User Guide in the fiUsing Web Generalfl chapter, under the fiSecurity Questions and Answersfl topic. Update Race and Ethnicity Survey The Update Ethnicity and Race page is displa yed when you log in to Self-Service and the following conditions are true: the Reporting Date value is set for the RESTARTDAT and /n 49Banner Student Faculty Grade Entry Handbook |Use Faculty Grade Entry REENDDATE GTVSDAX rules, and the system date falls within that range. You can click Ask Me Later to continue and bypass the page. The page will be displayed each time the user logs in during the date range until the survey is completed. The survey confirmation is displayed on the General Person Identification Page (SPAIDEN) with the Ethnicity and Race Confirmed indicator checked and the Confirmed Date field populated. This page is the same as the Banner Web General 8.x Self-Service page, Update Ethnicity and Race Survey ( bwgkomre.P_RaceSurvey ). The page details and the GTVSDAX setup can be found in the Banner Web for General 8.6 User Guide in the fiTechnical Referencefl chapter, under the fiEthnicity and Race Survey Pagesfl topic. Forgot Password and Reset PasswordThis page is available when CAS is not in use. The Forgot Password and Reset Password pages can be used to assist with logging in when a faculty member has forgotten his or her password/PIN or when the password/PIN has expired. The supplied security questions and answers are used to allow a password to be reset. The Forgot Password option is displayed as a link on the Login page. 1.The faculty member enters the Banner ID in the User ID field, then selects the Forgot Password link.The system displays the Forgot Password page with the faculty member™s user name and security questions displayed. 2.The faculty member enters the answers to the security questions in the Answer fields, and then selects the Continue button. The system displays the Reset Password page for the faculty member to reset his or her PIN. 3.The faculty member enters the new password in the New Password field, then reenters the same password in the Re-enter New Password field. 4.The faculty member selects the Submit button. The system displays the Login page. External CodeInternal Code Internal Code GroupDescriptionReporting Date NOT USEDRESTARTDATSSMREDATERace/Ethn Survey Start Date First date the survey is to be displayed on the webNOT USEDREENDDATESSMREDATERace/Ethn Survey End DateLast date the survey is to be displayed on the web/n 50Banner Student Faculty Grade Entry Handbook |Use Faculty Grade Entry This page is similar to the Banner Web General 8.x Self-Service page, Change PIN (twbkwbis.P_ChangePin ). The details for this page can be found in the Banner Web for General User Guide in the fiUsing Web Generalfl chapter, under the fiResetting Your PINfl topic.Faculty Grade Entry page This page is used to enter or update midterm grades, final grades, incomplete grades, and gradebook information, as well as last da te of attendance and attendance hours for students in a course. ŁView a class roster ŁEnter or update midterm grades for students in a course ŁEnter or update final grades for students in a course ŁEnter or update incomplete grades for students in a course ŁEnter or update last date of attendance and attendance hours for students in a course ŁAllow faculty members to grade students for components and subcomponents of the CRNŁExport and import student roster data ŁView, update, and print composite grades ŁSearch on a student by name or ID This page can be accessed from Banner Faculty and Advisor Self-Service 8.x. Select the Enter Grades Banner 9.x option on the Faculty and Advisors Main Menu (bmenu.P_FacMainMnu ).When the Banner Student Academic History app lication is installed, the Banner Student Faculty Grade Entry application can functi on without the Mass Data Update Utility (MDUU). If MDUU is installed, the rules are defined in th e Business Rules Builder Page (GKRRSQL). These rules, when active, determine how the faculty members view the courses and grade the students. If these rules are not active, the grade control checks the SOATERM and SSAWSEC settings and the date range grade controls on SHAEGBC. When MDUU is not installed, the Faculty Grade Entry workflow is the same as before. When the Banner Student Academic History app lication is not installed, the MDUU rules described below do not apply. When the Banner Student Advising Student Prof ile application is in stalled, the Student Profile page can be accessed from Faculty Grade Entry by clicking on the student™s name. /n 51Banner Student Faculty Grade Entry Handbook |Use Faculty Grade Entry Page overviewWhen a faculty member logs in to the Faculty Grade Entry app lication, he/she is taken to the Final Grades tab to view and grade the assigned sections. The faculty member can also navigate to Midterm and Gradebook tabs. Note: The tab selection can be customized in the StudentFacultyGradeEntry_configuration.groovy file. For more information on how to customize the tab selection, refer to the Banner Student Faculty Grade Entry Installation Guide 9.3.This page is composed of the following sections: ŁMidterm Grades ŁSelect a Course ŁEnter Grades ŁFinal Grades ŁSelect a Course ŁEnter Grades When using incomplete final grades, additional tabs are displayed for: ŒRoster ŒIncomplete Grades ŁGradebook ŁSelect a Course ŁComponents ŁEnter Component Grades ŒSubcomponents ŒEnter Subcomponent Grades ŁComposite Grades ŁSide Detail The right side of the page contains the follo wing tabs, which as displayed based on the record selected. ŁGetting Started ŁCourse Details ŁStudent Details Use the Right Arrow on the right side of the Select a Course and Enter Grades sections to drag and expand the view to a full page disp lay. This hides the tabs for Getting Started, Course Details, and Student Details. /n 52Banner Student Faculty Grade Entry Handbook |Use Faculty Grade Entry Use the Left Arrow on the right side of the Select a Course and Enter Grades sections to drag and close the full page view and return the display to the main sections with the side tabs. You can also drag the scrollbar to resize the display. Page setup for grade mode controlsYou can set up grade controls at your institut ion to limit the display of grades associated with the student or with the level. You can also substitute a grade mode for use with faculty grading.Limit grade selection The system uses the setting of the GMODGRD rule, along with the student™s course level and grade mode found on the Student Course Registration Page (SFAREGS) and the combination of logic found on the Grade Code Maintenance Page (SHAGRDE) to determine what grades are available. To limit the grades avail able for selection in the Grade field, enter Y, N, or A in the External Code field for the Internal Code Group of GMODGRD on GTVSDAX. ŁIf you set the GMODGRD rule to Y, the valid values displayed are those that match the student™s course level and grade mode. ŁIf you set the GMODGRD rule to N, the valid values displayed are for all grades for all the course™s grade modes at t he student™s course level. ŁIf you set the GMODGRD rule to A, the valid values displayed are for all grades, for all grade modes, for the student™s course level, with no regard for the course™s grade mode. Substitute grade modeOnly those grades associated with the grade mode in the Mode field on SHAGRDE (where the SHRGRDO_GMOD_CODE field value is equal to the STVGMOD_GMOD_CODE_WEB field value), that are defined as Web-enabled and are applicable to the processing term are displayed in the Enter Grades section. The process also looks at the setting of the Web Display Grade Mode field on STVGMOD. This value determines which grades are available for the faculty member to use for the individual student. You can choose whether to substitute the actual grade mode (selected by the student during registration) wit h one that will be displayed in Self- Service for faculty grading. When the Web Display Grade Mode is populated, only grades with the substitute grade mode are displayed during faculty grading. Note: To enable this mode, the GMODGRD rule on GTVSDAX must be set to Y./n 53Banner Student Faculty Grade Entry Handbook |Use Faculty Grade Entry For codes of S (Standard Letter) or P (Pass/Fail), the valu es from SHRGRDO and SHRGRDE are selected and displayed as valid values for the Midterm Grade field or the Final Grade field. For example, a student in regi stered in a course as Pass/Fail. The STVGMOD_CODE field is set to P (Pass/Fail). The STVGMOD_GMOD_CODE_WEB field is set to S (Standard Letter). The faculty member can see grades A, B, C, D, and F in the Midterm Grade or the Final Grade field.In the previous example, it is assumed that the grade substitution rules are set up so that the entered grade is substituted during the roll to the Academic History. In GTVSDAX, GMODGRD is set to Y. The Grade Substitution Maintena nce Page (SHAGRDS) defines the translated values for the entered grade, whic h is in line with the gr ade mode allocated to the student at time of registration. This substi tution does not occur un til the grade is rolled to the Academic History. Require midterm grades To restrict entry of midterm grades for students, use the MIDTERM rule on GTVSDAX for the Internal Code Group of GRADING to map a valid Web-enabled comment code from STVGCMT. Only students with the mapped grade comment code on their record for the CRN on the SFRSTCR table will be displa yed in the midterm grades roster. The institution must create a grade co mment code on the Grade Comment Code Validation Page (STVGCMT) for midt erm grades, and then check the Web Indicator for the code. (An existing grade comment code can also be used.) Next, the code is mapped to the MIDTERM rule on GTVSDAX. Using the Class Roster Page (SFASLST) or the Class Attendance Roster Page (SFAALST), en ter the comment code on each student™s record for each CRN that should be displayed in the midterm grade roster for each CRN. ŁIf you set the rule to N, the midterm grade comment code is not required. All students in the class roster are displayed to the faculty member for midterm grading. ŁIf you set the rule to a value other than N (you must use a valid, Web-enabled, grade comment code from STVGCMT), the midterm grade comment code is required to display a student on the midterm roster for grading. Only students with the appropriate grade comment code are matched with the GTVSDAX code and displayed to the faculty member for midterm grading in Self-Service. If the MIDTERM rule is created and no students in the course have the matching midterm comment code entered in SFAALST or SFASLST, the course is not displayed for grading. Page error checking for last attendance date and hours attendedError checking is performed for last date of attendance errors when the changes for last date of attendance are saved. Records with errors are not saved, and the errors are displayed in the Notification Center. When valid grades are entered for a gradable course, and a last date of attendance is not required , the records are saved without error. A last date of attendance can be entered for a student who has not been awarded a grade. /n 54Banner Student Faculty Grade Entry Handbook |Use Faculty Grade Entry When a valid grade is entered that requires a last date of attendance ( Last Attendance Date Ind is checked on SHAGRDE for the grade c ode), the last date of attendance must be entered. This rule applies only to final grades. The records are saved if no errors exist. When errors exist for last date of attendance date or hours attended, error messages are displayed for the records at the top right of the page in the Notification Center. If errors occur, grades, the last date of attendance, a nd attendance hours are not saved. All errors on each individual record must be corrected for that record to be saved. When a student whose status does not reflect withdrawal from the course is given a last date of attendance, the following warning message will be generated after the user moves out of the Last Attend Date field: The student has not withdrawn from the class. The warning displays and then fades away, and the record can be saved. The following conditions are called when the grade has the Last Attendance Date Ind checked for the term in Grading Code Maintenance Table (SHRGRDE). These conditions are also called when the grade does not require the last date of attendance per the SHRGRDE table. ŁIf the last date of attendance is null when the grade used requires a last date of attendance date, the following error message is displayed: Last Date of Attendance required for this grade .ŁIf the last date of attendance is entered, bu t the date entered is greater than the current system date, the following error message is displayed: Last date of attendance cannot be greater than current date. ŁIf the last date of attendance is entered, but the date is earlier than the valid start date for the course, the following error message is displayed: Last date of attendance must be between section start date and section end date. ŁIf the last date of attendance is entered, but the date is later than the last date for the course, the following error message is displayed: Last date of attendance must be between section start date and section end date. ŁIf the last date of attendance is entered, but the date is an erroneous date on the calendar (such as October 32, 2012), the following error message is displayed: The Last Attend Date fi10/32/2011fl is not valid .ŁIf the last date of attendance is entered, but the date format is incorrect (such as the format is YYYYMMDD and the date ente red uses format MMDDYYYY), the following error message is displayed: The Last Attend Date fi#####fl is not valid. ŁThis error message applies to open learning courses. If the last attendance date is outside of the section start/end date or a last attendance date prior to the first date of the section is entered, the following error message is displayed: Last date of attendance must be between learner start date and learner end date. /n 55Banner Student Faculty Grade Entry Handbook |Use Faculty Grade Entry ŁIf the last date of attendance is entered for a student who has not withdrawn from the course, a warning is displayed in the Notifi cation Center. This warning displays for a short time and then fades away. You can save your changes and proceed with grade processing. The following conditions are called when the user enters attendance hours. ŁHours attended must be between 0 and 999.99. If you enter a value greater than 999.99 , or enter invalid hours for a st udent, you will receive an error. ŁYou cannot enter negative numbers. ŁIf hours are entered without two decimal places to the right (such as 60), the system does not add the decimal places (such as 60.00). Select a Course sectionWhen the faculty member accesses this page, all courses which are open for grading are pushed to him or her based on the specific lo gin information and the default tab selection. Courses must be gradable, active, and have students enrolled to be displayed. In addition, grading indicators must be checked on SOAT ERM for midterm and/or final grading for the part of term, or grading self-service display indicators for the course must be checked on SSAWSEC. The faculty member who has logged in must be assigned as an instructor for the section. No term or CRN is needed to get started on the page as in Banner Self-Service 8.x. The Select a Course section is displayed with a list of courses. You can select the Midterm Grades tab, the Final Grades tab, or the Gradebook tab to proceed. The Final Grades tab is the default display. If no courses are open for final grading, and courses are open for midterm grading, the Midte rm Grades tab will default. SecurityOnly sections to which the faculty member is assigned as an instructor are displayed in the course list. The instructor™s access to a course is de termined by security settings established by the institution on Faculty/Ad visor Process Rules Page (SOAFACS). The Faculty Attribute/Advisor Type Control Page (SOAFAPC) can be used to further control viewing grades and editing access for faculty members with attributes assigned to classes.Faculty Grade Entry processing follows all established Banner 8.x security rules and setup. You do not need to adjust existing security settings at your institution that are used with other areas of Banner Facu lty and Advisor Self-Service. Getting Started tab The Getting Started tab is displayed at the right side of the page. The Getting Started data is delivered Info Text that is customizable at your institution through Banner Web Tailor. /n 56Banner Student Faculty Grade Entry Handbook |Use Faculty Grade Entry In the example below, the Getting Started tab contains sample information for how to use Faculty Grade Entry and how to contact the Registrar for assistance with a link to a default email address. Midterm and Final Grades sections summary When a faculty member logs in to enter grades, the Midterm Grades and Final Grades tabs are displayed. ŁIf no courses are available for midterm grade entry, and the Midterm Grades tab is selected, a message is displayed: You have no sections availabl e for grading at this time .ŁIf no courses are available for final grade ent ry, and the Final Grades tab is selected, a message is displayed: You have no sections availabl e for grading at this time .Courses are displayed in order by which need the most attention, based on the grading status. The Grading Status field displays a bar for each record that shows whether grading has not been started, grading is in progress, or grading is completed. You can sort the records using the arrows on any of the field/column headings. When the MIDTERM rule is mapped to a valid, Web-enabled, comment code on GTVSDAX, the only courses displayed on the Mi dterm Grades tab are those that are open for grading and have at least one student who has the mapped comment on their record on SFASLST or SFAALST for the course. In addition, only the students who have the mapped comment will be displayed on the roster. When the MIDTERM rule is not in use (the rule is set to N on GTVSDAX), all courses open for midterm grading (when the faculty member logs in) and all students in those courses are displayed. Course Details tab When a course is selected for grading from th e list of courses, the Course Details tab is displayed at the right side of the page. It cont ains quick reference information for: subject, course number, section number, course description, CRN, reminders (such as grades remaining that need to be entered), number of eligible students, number of registered students, number of midterm or final grades already awarded, the dates the course is offered, the primary instructor, and the secondary instructor(s). This information is updated as grades are entered and saved. The following fields are in the Course Details tab for midterm and final grade information. Fields Descriptions Course Heading Course subject, course number, and section number. /n 57Banner Student Faculty Grade Entry Handbook |Use Faculty Grade Entry Enter Grades section summaryOnce a course has been selected , the class roster of students to be graded is displayed at the bottom of the page in the Enter Grades section. By default, students are listed in alphabetical order by last name. When the last name prefix is displayed (as configured by the institution in Banner), the sort order in cludes the prefix, such as fiVan Clydefl. The records can be sorted in ascending or descending order by clicking on any of the column headings. (For example, you may choose to sort the roster so all ungraded students are displayed first.) Once you set the sort order on a roster, any course you click on during that session uses the same sort order. When a large number of records exists on the roster, the browser will set page breaks at groups of 5 records by default. Grades can be entered and saved for each page of the roster. Course DescriptionCourse title. Course Reference Number Course CRN. Number of Grades RemainingNumber of grades remaining to be entered. EligibleNumber of student s eligible for grading.RegisteredNumber of students registered in the course. Graded MidtermNumber of students with midterm grades. This is displayed with the Midterm tab. Graded FinalNumber of students with final grades. This is displayed with the Final Grades tab. Course DatesDate range of the course with start and end dates. Dates come from the registration record for the student. The start date is the earliest start date a student can take the course. The end date is the last date a student can take the course. This includes traditional and open learning courses. For example, for a two week course with two students: ŁStudent A starts the course on June 1. ŁStudent B starts the course on September 1. ŁThe course start date is June 1. ŁThe course end date is September 14, two weeks after Student B started the course. Primary InstructorName of primary instructor for the course. Secondary Instructor(s)Name of secondary instruct or for the course. Multiple secondary instructors can exist. Fields Descriptions /n 58Banner Student Faculty Grade Entry Handbook |Use Faculty Grade Entry There is a pagination bar at the bottom of the roster which displays the number of pages of results and indicates which page you are viewing, such as Page 1 of 5 . The total number of records found is also displayed. Use the inside Left and Right Arrow buttons to move through all the pages of results one page at a time. Use the outside Left and Right Arrow buttons (arrow with vertical line) to go directly to the first and last pages of results. You can also enter a page number to access a specific page. Use the Per Page pulldown to set the number of records displayed per page. The default value is 5, but you can select another option (10, 15, 20, 50, 100). When you change the number of records displayed per page, that selection is used for the current course, and it will continue to be used when you move to another course. You can reset the display as needed. Note: When using Internet Explorer 8, performance results are best for classes of 50 and under on the roster. For larger classes you may want to use a different browser. When changes are made on a class roster that has multiple pages, the user is prompted to save the changes before moving to a different roster page. When a student is selected for grading, only valid grades for that student are listed as choices in the pulldown list. Refer to the fiS et up GTVSDAX rulesfl section for more information on using the GMODGRD rule. Students who are registered for the class with a non-gradable registration status are displayed with non-gradable in the Midterm Grade or Final Grade fields.On the Midterm Grades tab, when the MIDTERM rule on GTVSDAX is mapped to a valid, Web-enabled, grade comment code (from STVGCMT), only students who have the mapped grade comment code on their record for the course are eligible to receive a midterm grade and will be show n on the roster. When the MIDTERM rule is set to N, all students in the course are displayed on the roster on the Midterm Grade tab. On the Final Grades tab, students whose grades have been rolled are displayed with a status indicator in the Rolled field, but the records cannot be changed. Student Details tab When you select a student™s record in the Enter Grades section of the page for midterm and final grades, the Student Details tab is di splayed at the right side of the page. It contains the student™s name, registration status (such as Registered , Audit , Not Gradable , Withdrawn , as defined on the Course Registration Status Code Validation Page [STVRSTS]), and the number of credit ho urs for which the student is registered in the class.Optionally, the displayed details for the student can include a photo and an email link. To display photos (or a photo placeholder if no photo exists for the student), set the PHOTOS rule to Y on GTVSDAX. If the student has a preferred, Web-enabled , email address in Banner, a link to the student™s email is also provided. The Email Student link in the Student Details tab can be /n 59Banner Student Faculty Grade Entry Handbook |Use Faculty Grade Entry used by the instructor to cont act the student via email. The email address of the student is retrieved based on the email type that is ma rked as preferred, active, and available for Web display on the E-mail Address Page (GOAEMAL) for that student. Note: There is no link to view the address and phone information for the student. When a student™s information is marked as Confidential in Banner, a message is displayed in the Student Details tab, along with a reminder to the instructor to not disclose confidential information. When a student is deceased, a message is displayed here as well.When a student's final grade has been rolled to Academic History, the rolled date is displayed. Otherwise, the message Not Rolled is displayed. The following fields are in the Student Details tab. Incomplete Grades section summaryThere are two ways that faculty members can access the Incomplete Grades tab from the Final Grades Tab. ŁWhen you enter a final grade for a student th at is flagged as incomplete (based on the rules on SHAGRDE), the Incomplete Grades tab is automatically displayed. You can view and/or adjust the incomplete final grade and/or the extension date (according to rules established by your institution in Banner). ŁWhen students on the roster have already be en awarded an incomplete grade, you can select the Incomplete Grades tab to view or update data for those students. The ability to enter incomplete grades and view summary incomplete grade information is combined.Fields Descriptions Student Heading Full name of student. Registration StatusStudent ™s registration status. Credits Number of credits for which the student is registered for the course.PhotoStudent photo is displayed if this option is active ( PHOTOS rule on GTVSDAX is set to Y), a photo of the student exists, and it is configured properly in the institution™s file system. Email LinkLink to the preferred email for the student. Confidential and/or Deceased Indicator Confidential and/or Deceased messages are displayed for the student. Grade Rolled DateDate the grade was rolled to Academic History. /n 60Banner Student Faculty Grade Entry Handbook |Use Faculty Grade Entry The records displayed on the Incomplete Grades tab are a subset of the class roster. This tab can be accessed as long as final grading is open based on the rules established on SOATERM or SSAWSEC. Use the Roster tab to return to the class roster, select another student, and continue grading. When an incomplete grade is entered on the Final Grades tab, the Incomplete Grades tab is used to view summary data and update the incomplete final grade and extension date (if rules set up on the Incomple te Grades Rules Page [SHAINCG ] allow updates), or confirm and save (if rules on SHAINCG do not allow updates), before changes can be saved to the student™s record. If no students in the class have received incomplete grades, the Incomplete Grades tab is not displayed. Midterm Grades section detail This section of the page is used to ente r or update midterm grades, last date of attendance, and attendance hours for a class. It is accessed using the Midterm Grades tab. Courses are displayed on this section of the page when the following conditions apply. ŁFor traditional classes, the Faculty Web Midterm Grades checkbox in the Base Part of Term block of the Term Control Page (SOATE RM) must be selected for the part of term for the CRN. ŁFor open learning classes, (or for traditional classes where the Faculty Web Midterm Grades checkbox is not checked for th e part of term for the CRN) the Display Midterm Grades checkbox in the Faculty Self-Service Dis play Controls block of the Section Web Controls Page (SSAWSEC) must be selected for the term and CRN. ŁWhen the MIDTERM rule is mapped to a valid, Web-enabled, comment code on GTVSDAX, the only courses displayed on the Midterm Grades tab are those that have at least one student who has the mapped comment code on their record on SFASLST or SFAALST. In addition, only the students who have the mapped comment will be displayed on the roster. When the MIDTERM rule is not in use, all courses open for grading and all students in those courses are displayed. Note: Changes can be made to the Midterm Grade , Last Attend Date and Hours Attended fields in the Enter Grades section for midterm grades after a final grade has been rolled. (The grade date and the grade are both present on a record). However, if the grade date and the grade are both present on a record (i.e., the grade has been rolled to Academic History), the import process for midterm or final grade s will not allow changes. Therefore, when changes are needed for midterm grades after final grades have been rolled, those changes have to be processed individually through the application. /n 61Banner Student Faculty Grade Entry Handbook |Use Faculty Grade Entry Updates to Banner for midterm grades The following updates occur in Banner when midterm grades are entered. If gradable components exist for a CRN, an update to mi dterm grades made on the Faculty Grade Entry page is not reflected in the student™s midterm composite grade record within the electronic gradebook (SHRCMRK). Only the registration record (SFRSTCR) is updated. Midterm Grades fields The following fields are in the Midterm Grades section of the page. The list of courses displayed can be sorted in ascending or descending order by any of the field labels. Enter Grades fields for midterm grades The following fields and buttons are in the Enter Grades section of the page for midterm grades. Fields Descriptions Grading Status Grading status for the course. A status bar with hover text is sh own to denote the grading status for the course. Statuses are Not Started , In Progress , and Completed .SubjectSubject code and description. CourseCourse number. SectionSection number. TitleCourse title. TermTerm code and description. CRNCourse reference number. Fields Descriptions Search by Full Name or IDSearch for student by name or ID. Full NameStudent™s name, in the following format: last name prefix (if applicable), last name, followed by first name and middle initial. IDStudent™s Banner ID. Midterm GradeStudent™s midterm grade. /n 62Banner Student Faculty Grade Entry Handbook |Use Faculty Grade Entry Final Grades section detail This section of the page is used to enter or update final grades, last date of attendance, and attendance hours for a class. It is accessed using the Final Grades tab. Courses are displayed on this section of the page when the following conditions apply. ŁFor traditional classes, the Faculty Web Final Grade checkbox in the Base Part of Term block of the Term Control Page (SOATE RM) must be selected for the part of term for the CRN. ŁFor open learning classes, (or for traditional classes where the Faculty Web Final Grades checkbox is not checked for the part of term for the CRN) the Display Final Grades checkbox in the Faculty Self-Service Dis play Controls block of the Section Web Controls Page (SSAWSEC) must be selected for the term and CRN. Updates to Banner for final gradesThe following updates occur in Banner when final grades are entered. If gradable components exist for a CRN, an update to fi nal grades made on the Faculty Grade Entry page is not reflected in the student™s final composite grade record within the electronic gradebook (SHRCMRK). Only the registration record (SFRSTCR) is updated. Final Grades fieldsThe following fields are in the Final Grades section of the page. Last Attend DateLast date the student attended class. Hours Attended Number of hours the student attended class. Valid values are 0 - 999.99 .If this field is not used for any courses at your institution, you can set the ATTENDHRS rule on GTVSDAX to N, and the field will not be displayed on the Faculty Grade Entry page. ResetButton used to rese t all entries to the valu es that were initially displayed when this section of the page was accessed or saved. Clears all entries since the last save and reve rts data back to that point. SaveButton used to save changes. Records without errors are saved. Record s with errors are presented, and appropriate error message are displayed. Records with errors can be corrected and saved. Saving updates the SFRSTCR table in Banner and redisplays the page with the assigned grades in the Midterm Grade field. Fields Descriptions /n 63Banner Student Faculty Grade Entry Handbook |Use Faculty Grade Entry The list of courses displayed can be sorted in ascending or descending order by any of the field labels. Enter Grades fields for final grades Final grades are rolled to Academic History using the Grade Roll to Academic History (SHRROLL) or the SFASLST page in Banner. Once grades are rolled, they cannot be updated on the Faculty Grade Entry page. Incomplete gradesWhen you enter a grade for a student, the gr ade that has been entered or changed is validated to determine whether it qualifies for incomplete grade processing. When incomplete grade processing rules have been set up and the student qualifies, the system displays the Incomplete Grades tab in the Enter Grades section. (Incomplete grading is only active when using the Final Grades tab.) To qualify, the followin g must be in place. ŁIncomplete grades must be defined on the Grade Code Maintenance Page (SHAGRDE) for the term and level. ŁRules for incomplete grade pr ocessing must be set up on the Incomplete Grade Rules Page (SHAINCG). ŁA student must be assigned a grade meeting the above criteria. Fields Descriptions Grading Status Grading status for the course. A status bar with hover text is sh own to denote the grading status for the course. Statuses are Not Started , In Progress , and Completed .RolledRolled status for the course. A status bar with hover text is shown to denote the rolled status for the course. Statuses are Not Rolled , Partially Rolled , and Completed .SubjectSubject code and description. CourseCourse number. SectionSection number. TitleCourse title. TermTerm code and description. CRNCourse reference number. /n 64Banner Student Faculty Grade Entry Handbook |Use Faculty Grade Entry The following fields and buttons are in the Enter Grades section of the page for final grades. Fields Descriptions Search by Full Name or IDSearch for student by name or ID. Full NameStudent™s name, in the following format: last name prefix (if applicable), last name, followed by first name and middle initial. IDStudent™s Banner ID. Midterm GradeStudent™s midterm grade. Display only. Final GradeStudent™s final grade. When incomplete grade processing is configured for the student, and an incomplete grade is entered, and the user leaves the Grade field, the Incomplete Grades section of the page is displayed. RolledCheck mark that indicates t he grade has been rolled to Academic History. No indicator is di splayed for unrolled grades. Last Attend DateLast date the student attended class. When a last attend date is entered and the user leaves the field, if the student has not withdrawn from the course, a warning is displayed in the Notification Center. Error checking occurs when changes are saved.The process determines if a Last Attend Date value is required for the grade. Hours Attended Number of hours the student attended class. Valid values are 0 - 999.99 .If this field is not used for any courses at your institution, you can set the ATTENDHRS rule on GTVSDAX to N, and the field will not be displayed for grade entry. ResetButton used to rese t all entries to the valu es that were initially displayed when this section of the page was accessed. Clears all entries since the last save and reverts data back to that point. SaveButton used to save changes. Records without errors are saved. Record s with errors are presented, and appropriate error message are displayed. Records with errors can be corrected and saved. Saving updates the SFRSTCR table in Banner and redisplays the page with the assigned grades in the Final Grade field./n 65Banner Student Faculty Grade Entry Handbook |Use Faculty Grade Entry Incomplete Grades section detail This section of the page is used only to display and maintain the replacement grade code for an incomplete final grade and its accompanying extension date. The Incomplete Grades section of the page is accessed using the Incomplete Grades tab in the Enter Grades section. The tab is displayed only when incomplete grade processing is activated for at least one student in th e course, and incomplete final grade has been entered for at least one student. The user is taken immediately to the Incomple te Grades tab after en tering an incomplete grade for a student and leaving the Final Grade the field. You can review the incomplete final grade and extension date. If override privileges have been granted, users can override the final grade and extension date. Use the Roster tab to return to the Enter Grades section. Updates to Banner for incomplete final grades The following updates occur in Banner when incomplete final grades are entered. If gradable components exist for a CRN, an update to a final grade, an incomplete final grade, or the extension date made on the Faculty Grade Entry page is not reflected in the student™s final grade record within the electronic gradebook (SHRCMRK). Only the registration record (SFRSTCR) is updated. Enter Grades fields for incomplete grades The following fields and buttons are in the Enter Grades section of the page for incomplete grades. Fields Descriptions Search by Full Name or IDSearch for student by name or ID. Full NameStudent™s name, in the following format: last name prefix (if applicable), last name, followed by first name and middle initial. IDStudent™s Banner ID. GradeStudent™s current grade. Display only. Incomplete Final GradeExpected future final grade that will replace the current incomplete grade after the extension date is reached, and the Incomplete Grade Process (SHRCINC) is run in Banner. The values in the pulldown list are a subset of the values that can be assigned as the final grade, other than incomplete grade codes, if the rules on SHAINCG allow overrides. /n 66Banner Student Faculty Grade Entry Handbook |Use Faculty Grade Entry Gradebook section summaryThe Gradebook tab allows the faculty me mbers to enter student grades for the components and subcomponents associated with a selected CRN. Unless Banner Student Academ ic History 9.0 is installed, the gradebook information will be in display only mode. An y gradebook data ente red using Banner 8.x functionality will be displayed. Faculty members can perform the following tasks: ŁEnter or update assessment grades by component and/or subcomponent. ŁSelect an assessment composite comment and/or a reassessment composite comment for the student. ŁEnter or update reassessment grades by component and/or subcomponent. Filter options can be used to: ŁEnter or update an assessment grade by component and/or subcomponent for a particular student. ŁSelect an assessment composite comment and/or a reassessment composite comment for a particular student. RolledCheck mark that indicates t he grade has been rolled to Academic History. No indicator is di splayed for unrolled grades. Extension DateDate by which coursework must be submitted to earn a grade other than the default final grade specified. The date can be changed if the rules on SHAINCG allow overrides. Extension Date Constraints Text specifying any constraints that exist for changing the extension date. Display only, can be updated in Banner baseline on the SHAINCG page. Reset Button used to rese t all entries to the valu es that were initially displayed when this section of the page was accessed. Clears all entries since the last save and reverts data back to that point. Non-incomplete grade changes that were entered in the Roster tab will also be reset. Save Button used to save changes. Records without errors are saved. Record s with errors are presented, and appropriate error message are displayed. Records with errors can be corrected and saved. Saving updates the SFRSTCR table in Banner and redisplays the page with the assigned grades in the Final Grade field.Fields Descriptions /n 67Banner Student Faculty Grade Entry Handbook |Use Faculty Grade Entry ŁEnter or update a reassessment grade by component and/or subcomponent for a particular student. Faculty members can also do the following when grading is not open: ŁView assessment grades for a particular st udent or all students by component and/or subcomponent. ŁView reassessment grades for a particular st udent or all students by component and/or subcomponent. The following overall tasks can also be performed: ŁAnonymous marking can be used to mask student name information. ŁUsers can download a .xls or .xlsx file into which scores/marks or grade can be entered, and can upload the .xls or .xlsx file to update grades in the system. The Select a Course section displays all the CRNs to which the faculty member is assigned that are eligible for grading and that have components defined. The CRNs are displayed in ascending order by term. The faculty member can either use the Components button to view the components or the Composite Grades button to access the Composite Grades page and view the composite grades for all students for the sele cted CRN. When you click on the Gradebook tab without selecting any CRN/section record, by default the Composite Grades button and Components button are disabled. Assessment and reassessmentIn gradebook processing, assessment and re assessment can be used when the faculty member is grading a student for the component or subcomponent. During assessment , the faculty member ca n enter new grades for the students. If the grades are not rolled into Academic History, the faculty member can update the existing grades. If the faculty login date is within the assessment score open date and final score cutoff date, the components and subcomponents are eligible for assessment grading. During reassessment , the faculty member can update an existing grade with the reassessed or changed grade. If the faculty login date is within the reassessment score open date and reassessment score cutoff date, the components and subcomponents are eligible for reassessment grading. Reassess ment can only be performed after the grades are rolled into Academic History and published to students. Note: If the faculty login is not within faculty and advisor access dates for the term, the CRNs will not displayed on the Gradebook tab for the faculty member to grade, regardless of the dates on SHAEGBC. Components and subcomponents In the Faculty Grade Entry application, the Component section displays all the components that are created for a CRN on the SHAGCOM page. When you select a /n 68Banner Student Faculty Grade Entry Handbook |Use Faculty Grade Entry component, the component roster displays the list of students (students who are registered in the selected CRN) to be graded. If components have associated subcomponents, the component roster will be displa y only. You can use the Subcomponent button to navigate to the Subcomponents section. When you select a subcomponent, the subcomponent roster displays the list of students to graded. Note: If components do not have associated subcomponents, the Subcomponent button is disabled. Components In the Enter Component Grades section, the faculty member can select a component from a list to view the component roster. The filter op tion can be used to search for a particular student to grade by entering th e student's name or ID. Use the Change link for the selected course to choose a different course from the Select a Course display for the Gradebook tab. Depending on the student™s assessment or re assessment status, the faculty member can select the Assessment or Reassessment Only option from the dropdown list. By default, the Assessment option is displayed. The availability of the Assessment and Reassessment Only options are determined based on the dates configured on the SH AEGBC page. In asse ssment, the student records that are rolled into Academic History are listed as display only. Note: Only those student records that are rolled into Academic History after assessment will be av ailable for reassessment. Subcomponents If a component has associated subcomponents, the faculty member can navigate to the View Subcomponents section using the Subcomponents button. The faculty member can grade the student for the subcomponent on the subcomponent roster, which is displayed in the Enter Subcomponent Grades section. In the Enter Subcomponent Grades section, the faculty member can use the filter option to search for a particular student to grade by entering the student's name or ID. Use the Change link for the selected course to choose a different course from the Select a Course display for the Gradebook tab. Use Change link for the component to select a different component from the Component information. Depending on student's assessment or reas sessment status, the faculty member can select the Assessment or Reassessment Only option from the dropdown list on the Enter Subcomponent Grades section. By default, the Assessment option is displayed in the Enter Subcomponent Grades section. The availability of the Assessment and Reassessment Only options is determined based on the dates configured on the SHAEGBC page. /n 69Banner Student Faculty Grade Entry Handbook |Use Faculty Grade Entry Composite gradesThe faculty member can view the composite gr ades for all students for a selected CRN by using the Composite Grades button. This is accessed from the list of classes initially displayed on the Gradebook tab. Use the Change link for the selected course to choose a different course from the Select a Course display for the Gradebook tab. On the Composite Grade page, the grade com ponents, calculated composite grade, and comments for the students are displayed. You can also view the grade, grade change reason, and comments entered in the Academic History. The filter option can be used to search for a particular student by entering the student's name or ID. For each student record, the faculty member can enter or update the composite comment. Depending on the date s configured on the SHAEGBC page, the faculty member can select the Assessment or Reassessment Only option from the dropdown list to provide assessment or reassessment comments for students. Display student name as anonymousIf a CRN has associated components and/or subcomponents that are designated as anonymous on the SHAGCOM page for use (the Mark Anonymous check box is selected for the component or subcomponent), the student names on the corresponding gradebook roster are masked, and the data is di splayed as asterisks (**). Also the Search by Full Name and ID field changes to read Search by ID , and the Student Details tab is not displayed. Note: Marking components and subcomponents as anonymous has no impact on the Composite Grades page or the Midterm or Final Grades pages. The student names are still disp layed for composite, midterm, and final grade data. Comments in component and subcomponent grading The comments used in gradebook component and subcomponent grading (SHRMRKS and SHRSMRK tables, respectively) must be defined in the Crosswalk Validation Page (GTVSDAX).The grade comments to be used for composit e mark records on the Composite Grades page are defined on the Grade Comment Code Validation Page (STVGCMT). Comment TypeInternal Group GTVSDAXDescription ComponentEGBCOMPONENTCOMMENTTh e comment text stored on SHRMRKS records SubcomponentEGBSUBCOMPCOMMENTthe comment text stored on SHRSMRK records /n 70Banner Student Faculty Grade Entry Handbook |Use Faculty Grade Entry Search for a studentUse the Search By Full Name or ID field to search for the student name or student ID. You can also search using a partial student name. The search option is available in the "Enter..." sections of the Midterm Gr ades, Final Grades, and Gradebook tabs. Note: You must enter a minimum of two characters to search for the student name or ID. If the Mark Anonymous check box is selected for the component or subcomponent on SHAGCOM, the student name will no t be displayed. Only the st udent ID is displayed. In that case, you will only be able to search by student ID and not by student name. Print composite grad es for assessmentYou can use the Print button (printer icon) on the Co mposite Grades page to view and print the student roster for both assessment and reassessment. On this page, you can view and print the breakdown score/mark entered for each component and the computed final percentage and final grade for the CRN. You can view the student roster in print preview mode and then continue to your local printer to print the schedule document. Submission dateIn Gradebook, the Submission Date is a required field on the component and subcomponent roster. During first time grad e entry, if a due date is not entered on SHAGCOM for the component or subcomponent, the current da te will be the default date in the Submission Date field. When the due date is defined on SHAGCOM for the component or subcomponent, the system checks whether due date is later than the current date. If it is later, the current date is defaulted into the Submission Date field. If it is not later, the due date is displayed in the Submission Date field. Note: The Submission Date cannot be greater than the current date, and you cannot enter a future date as the submission date. In Faculty Grade Entry, the submission date must be entered for the late rule to be applied for appropriate deduction in the score or mar ks. If the late rule is configured for a component or subcomp onent on SHAGCOM or SHAEGBC, it will only be applied to the student record in Faculty Grade Entry when a save is performed. The late rule can be implemented only when the faculty member grades students with the submission date in Faculty Grade Entry. /n 71Banner Student Faculty Grade Entry Handbook |Use Faculty Grade Entry Gradebook section detail The Gradebook section of the page is accessed using the Gradebook tab. Gradebook fields The following fields are in Select a Course section for the Gradebook tab. Components fields The following fields are in the Select a Course section for the components information. Note: The Subcomponents button at the bottom of the page is used to display the Subcomponents section for a record selected in the Components section of the page. The button is enabled only when the subcomponent exists for the selected component. Fields Descriptions Subject Subject code and description. Course Course number. SectionSection number. Title Course or section title. Term Term code and description. CRNCourse reference number. Composite GradesButton used to access the Composite Grade section and display the breakup of the score for each component and the computed final grade for the CRN. Components Button used to view the list of components. Fields Descriptions The following fields are displayed above the Components information. Selected CourseChange link used to select a different course from the Select a Course display in the Gradebook tab. The original course selection detail is displayed below the link. Subject Subject code and description of the course. Course Course number. Title Course title. /n 72Banner Student Faculty Grade Entry Handbook |Use Faculty Grade Entry Course Details tab During assessment or rea ssessment, when a student re cord is selected on the component or subcomponent roster, the follo wing fields are displayed in the Course Details tab for gradebook processing. TermCourse term code and description. CRNCourse reference number. The following fields are displayed in the Components information. NameName of the component. DescriptionDescription of the component. WeightComponent™s weight or percentage of the CRN™s total weight out of a total of 100. For example, if there are two components that equally share the CRN™s weight, the value for both would be 50, which represents 50 percent of 100. Alternatively, if there is one com ponent that accounts for one half of the CRN™s weight, and two components that each account for one quarter of the CRN™s weight, the value for the first component would be 50, while the value for the other two components would be 25. Grade ScaleGrade scale code assigned to the component. Must PassIndicates whether the student must earn a passing grade for the component to pass the class. Included InIndicates whether the component is included for midterm or final grading, which is defined on SHAGCOM page. Grades RemainingNumber of students for whom grades have not yet been entered or calculated for the component. Due DateDate the work associat ed with the component is due. The value is displayed from the Due Date field defined on SHAGCOM.Fields Descriptions Course Heading Course subject, course number, and section number. Course DescriptionCourse title. Course Reference Number Course CRN. Fields Descriptions /n 73Banner Student Faculty Grade Entry Handbook |Use Faculty Grade Entry Enter Component Grades for assessment fieldsThe following fields are in the Enter Compon ent Grades for assessment section of the page. Number of Grades Remaining Number of students yet to be gr aded for the selected component. Gradable StudentsNumber of students eligible for grading for the component or subcomponent. Eligible for Assessment (Component or Subcomponent) Number of students eligible for grading whose records have not yet been rolled to Academic History. Eligible for Reassessment (Component or Subcomponent) Number of students eligible for reassessment whose records have been rolled to Academic History. This field is displayed only during reassessment. Course DatesDate range of the course with start and end dates. Dates come from the registration record for the student. The start date is the earliest start date a student can take the course. The end date is the last date a student can take the course. This includes traditional courses and open learning courses. For example, for a two week course with two students: ŁStudent A starts the course on June 1. ŁStudent B starts the course on September 1. ŁThe course start date is June 1. ŁThe course end date is September 14, two weeks after Student B started the course. Primary InstructorName of primary instructor for the course. Secondary Instructor(s)Name of secondary instruct or for the course. Multiple secondary instructors can exist. Midterm CutoffLast date on which midterm grades can be entered. Assessment DatesDate range for the asse ssment where the open and cutoff dates are displayed together. If one of the dates is not specified, the message Not Defined is displayed.Reassessment Dates Date range for reassessment where the open and cutoff dates are displayed together. If one of th e dates is not specified, the message Not Defined is displayed.Fields Descriptions /n 74Banner Student Faculty Grade Entry Handbook |Use Faculty Grade Entry Fields Descriptions Assessment Displays the student roster with the complete list of students registered for the course. Choices are Assessment , Reassessment Only .Search by Full Name or IDSearch for student by name or ID. NameStudent™s name, in the following format: last name prefix (if applicable), last name, followed by first name and middle initial. IDStudent™s ID. ScoreScore or mark the student earned for this component. This is a required field. Out ofTotal number of points available for this component. PercentPercentage calculated by dividing the value in the Out of field by the value in the Score field. Grade Displays the list of all the grades defined for the grade scale in SHAGSCH. This is a required field. Rolled Check mark that indicates t he grade has been rolled to Academic History. No indicator is di splayed for unrolled grades. Submission Date Date on which the grade or score/mark is being submitted. If no date is entered, the value defaul ts to the due date. This is a required field. Extension DateDate on which the work is due if the instructor has extended the due date for the student. Grade Change ReasonUsed to indicate the reason for the grade/score entry. This is a required field. Comment Comment associated with the student™s final grade. Subcomponents Button used to display the Subcomponents section for a record selected in the Components section. The button is enabled only when the subcomponent exists for the selected component. Reset Button used to rese t all entries to the valu es that were initially displayed when this section of the page was last accessed or saved. All entries since the last save are cleared, and the data reverts back to that point. The button is enabled only when: ŁThe gradebook is open for the faculty member to grade the students. ŁA subcomponent exists for the selected component. /n 75Banner Student Faculty Grade Entry Handbook |Use Faculty Grade Entry Student Details tab The following fields are in the Student Details tab for gradebook processing. SaveButton used to save changes. Records without errors are saved. Record s with errors are presented, and appropriate error message are displayed. Records with errors can be corrected and saved. Saving updates the SHRMRKS table in Banner and redisplays the page with the assigned grades in the Grade field.The button is enabled only when: ŁThe gradebook is open for the faculty member to grade the students. ŁA subcomponent exists for the selected component. Fields Descriptions Student Heading Full name of student. Registration StatusStudent ™s registration status. Credits Number of credits for which the student is registered for the course.PhotosStudent photo is displayed if this option is active ( PHOTOS rule on GTVSDAX is set to Y), a photo of the student exists, and it is configured properly in the institution™s file system. Email LinkLink to the preferred email for the student. Confidential and/or Deceased Indicator Confidential and/or Deceased messages are displayed for the student. Grade Rolled DateDate on which grades were rolled to Academic History. If grades are not rolled, the field displays Not Rolled .This is not displayed for the Composite Grades data. Current Grade Change Reason Displays the grade change reason code and description. This is not displayed for the Composite Grades data. Graded ByName of the faculty member who entered the most recent score or grade. This is not displayed for the Composite Grades data. Fields Descriptions /n 76Banner Student Faculty Grade Entry Handbook |Use Faculty Grade Entry Enter Component Grades for reassessment fields The following fields are in the Enter Component Grades for reassessment section of the page. Fields Descriptions Reassessment OnlyDisplays the student rost er with a list of student records whose grades have been rolled to Academic History. Choices are Assessment , Reassessment Only .Search by Full Name or IDSearch for student by name or ID. NameStudent™s name, in the following format: last name prefix (if applicable), last name, followed by first name and middle initial. IDStudent™s ID. ScoreScore or mark the student earned for this component. This is a required field. Out ofTotal number of points available for this component. PercentPercentage calculated by dividing the value in the Out of field by the value in the Score field. GradeDisplays the list of all the grades defined for the grade scale on SHAGSCH. This is a required field. RolledCheck mark that indicates t he grade has been rolled to Academic History. No indicator is di splayed for unrolled grades. Submission DateDate on which the grade or score/mark is being submitted. If no date is entered, the value defaul ts to the due date. This is a required field. Extension DateDate on which the work is due if the instructor has extended the due date for the student. Grade Change ReasonUsed to indicate the reason for the grade/score entry. This is a required field. CommentComment associated with the student™s final grade for the CRN. Update Composite ScoreCheck box that i ndicates whether the composite grade and Academic History final grade is to be recalculated when a change is made to the component grade. The default is Y. SubcomponentsButton used to display the Subcomponents section for a record selected in the Components section. The button is enabled only when the subcomponent exists for the selected component. /n 77Banner Student Faculty Grade Entry Handbook |Use Faculty Grade Entry Subcomponents fields The following fields are in the Select a Course section of the page for subcomponents information. ResetButton used to rese t all entries to the valu es that were initially displayed when this section of the page was last accessed or saved. All entries are cleared since the last save, and data is reverted back to that point. The button is enabled only when: ŁThe gradebook is open for the faculty member to grade the students ŁA subcomponent exists for the selected component SaveButton used to save changes. Records without errors are saved. Record s with errors are presented, and appropriate error message are displayed. Records with errors can be corrected and saved. Saving updates the SHRMRKS table in Banner and redisplays the page with the assigned grades in the Grade field.The button is enabled only when: ŁThe gradebook is open for the faculty member to grade the students ŁA subcomponent exists for the selected component Fields Descriptions The following fields are displayed above the Subcomponents information. Selected CourseChange link used to select a different course from the Select a Course display in the Gradebook tab. The original course selection detail is displayed below the link. Subject Subject code and description of the course. Course Course number. Title Course title. Term Course term code and description. CRNCourse reference number. Fields Descriptions /n 78Banner Student Faculty Grade Entry Handbook |Use Faculty Grade Entry Enter Subcomponent Grades for assessment fieldsThe following fields are in the Enter Subcomponent Grades for assessment section of the page. Selected Component Change link used to select a different component from the Component information. The original component selectio n detail is displayed below the link. NameName of the component. WeightComponent™s weight or percentage of the CRN™s total weight out of 100. Due DateDate the work associat ed with the component is due. The value comes from the Due Date field on SHAGCOM. The following fields are displayed in the Subcomponents information. NameName of the subcomponent. DescriptionDescription of the subcomponent. WeightSubcomponent™s weight or pe rcentage of the CRN™s total weight out of 100. Grade ScaleGrade scale code assigned to the subcomponent. Must PassIndicates whether the student must earn a passing grade for the subcomponent to pass the class. If the Must Pass check box on SHAGCOM is selected, Yes is displayed on this field. If not, No is displayed.Grades RemainingNumber of students for whom grades have not yet been entered or calculated for this subcomponent. Due DateDate the work associated with the subcomponent is due. The value comes from the Due Date field on SHAGCOM. Fields Descriptions Assessment Displays the student roster with the complete list of students registered for the course. Choices are Assessment , Reassessment Only .Search by Full Name or IDSearch for student by name or ID. NameStudent™s name, in the following format: last name prefix (if applicable), last name, followed by first name and middle initial. Fields Descriptions /n 79Banner Student Faculty Grade Entry Handbook |Use Faculty Grade Entry Enter Subcomponent Grades for reassessment fields The following fields are in the Enter Subcom ponent Grades for reassessment section of the page. IDStudent™s ID. ScoreScore or mark the student earned for this component. This is a required field. Out ofTotal number of points available for this component. PercentPercentage calculated by dividing the value in the Out of field by the value in the Score field. Grade Displays the list of all the grades defined for the grade scale on SHAGSCH. This is a required field. Rolled Check mark that indicates t he grade has been rolled to Academic History. No indicator is di splayed for unrolled grades. Submission Date Date on which the grade or score/mark is being submitted. If no date is entered, the value defaul ts to the due date. This is a required field. Extension DateDate on which the work is due if the instructor has extended the due date for the student. Grade Change ReasonUsed to indicate the reason for the grade/score entry. This is a required field. Comment Comment associated with the student™s final grade. Reset Button used to rese t all entries to the valu es that were initially displayed when this section of the page was last accessed or saved. All entries are cleared since the last save, and data is reverted back to that point. Save Button used to save changes. Records without errors are saved. Record s with errors are presented, and appropriate error message are displayed. Records with errors can be corrected and saved. Saving updates the SHRSMRK table in Banner and redisplays the page with the assigned grades in the Grade field. Fields Descriptions Reassessment OnlyDisplays the student rost er with list of student records whose grades have been rolled to Academic History. Choices are Assessment , Reassessment Only .Fields Descriptions /n 80Banner Student Faculty Grade Entry Handbook |Use Faculty Grade Entry Search by Full Name or IDSearch for student by name or ID. NameStudent™s name, in the following format: last name prefix (if applicable), last name, followed by first name and middle initial. IDStudent™s ID. ScoreScore or mark the student earned for this component. This is a required field. Out ofTotal number of points available for this component. PercentPercentage calculated by dividing the value in the Out of field by the value in the Score field. Grade Displays the list of all the grades defined for the grade scale on SHAGSCH. This is a required field. Rolled Check mark that indicates t he grade has been rolled to Academic History. No indicator is di splayed for unrolled grades. Submission Date Date on which the grade or score/mark is being submitted. If no date is entered, the value defaul ts to the due date. This is a required field. Extension DateDate on which the work is due if the instructor has extended the due date for the student. Grade Change ReasonUsed to indicate the reason for the grade/score entry. This is a required field. Comment Comment associated with the student™s final grade. Update Component ScoreCheck box that i ndicates whether the composite grade and Academic History final grade is to be recalculated when a change has been made to the component grade. The default is Y. ResetButton used to rese t all entries to the valu es that were initially displayed when this section of the page was last accessed or saved. All entries are cleared since the last save, and data is reverted back to that point. SaveButton used to save changes. Records without errors are saved. Record s with errors are presented, and appropriate error message are displayed. Records with errors can be corrected and saved. Saving updates the SHRSMRK table in Banner and redisplays the page with the assigned grades on the Grade field. Fields Descriptions /n 81Banner Student Faculty Grade Entry Handbook |Use Faculty Grade Entry Composite Grades fields The following fields are in the Composite Grades section of the page. Fields Descriptions The following fields are displayed above the Composite Grades information. Selected CourseChange link used to select a different course from the Select a Course display in the Gradebook tab. The original course selection detail is displayed below the link. Subject Subject code and description of the course. Course Course number. Title Course title. Term Course term code and description. CRNCourse reference number. The following fields are displayed in the Composite Grades information. Assessment Displays the student roster with a list of student records whose grades have been rolled to Academic History. Choices are Assessment , Reassessment Only .Student IDStudent™s ID. Student NameName associated with the student™s ID. Registration StatusStudent™s CRN registration status. Roll DateDate on which th e grades were rolled to Academic History. If grades have not been rolled, the field is null. Final PercentageComposite calculation of the student™s final composite percentage for the CRN. Displays all the individual scores of components that were considered for the calculation. Final GradeStudent™s final composite grade for the CRN. Final ReasonGrade change code recorded with the last update to the final composite grade and percentage. Grade change codes are defined in the Grade Change Code Validation Page (STVGCHG). Final Activity DateDate of the last change to the final composite grade record. CommentComment entered for the student for the final grade for the CRN. Grade in Academic HistoryFinal grade recorded in Academic History for the student in the SHRTCKG table (and viewable on the SHATCKN page). This field is blank for student/term/CRN combinations that have not been rolled to Academic History. /n 82Banner Student Faculty Grade Entry Handbook |Use Faculty Grade Entry Reason in Academic HistoryFinal grade change code recorded in Academic History for the student in the SHRTCKG table (and viewable on the SHATCKN page). This field is blank for student/term/CRN combinations that have not yet been rolled to Academic History. Comment in Academic HistoryFinal grade comment recorded in Academic History for the student in the SHRTCKG table (and viewable on the SHATCKN page). This field is blank for student/term/CRN combinations that have not yet been rolled to Academic History. ResetButton used to rese t all entries to the valu es that were initially displayed when this section of the page was last accessed or saved. All entries are cleared since the last save, and data is reverted back to that point. SaveButton used to save changes. Records without errors are saved. Record s with errors are presented, and appropriate error message are displayed. Records with errors can be corrected and saved. Saving updates the SHRSMRK table in Banner and redisplays the page with the assigned grades on the Grade field. Fields Descriptions /n 83Banner Student Faculty Grade Entry Handbook |"How to" tasks "How to" tasks This chapter contains step by step tasks for using Faculty Grade Entry. Enter midterm or final grades Use the following steps to enter midterm or final grades. 1.Access the Faculty Grade Entry page. 2.Review information in the Getting Started tab on the right. 3.Select the Midterm Grades or Final Grades tab. 4.Select a course from the list of gradable courses. 5.Review information in the Course Details tab on the right. 6.Select a student from the Enter Grades section of the page. 7.Review information in the St udent Details tab on the right. 8.Enter a grade. 9.Enter a last date of attendance. This step is optional. 10. Enter attendance hours if the field is displayed. This step is optional. The Hours Attended field is displayed based on the setting of the ATTENDHRS GTVSDAX rule.11. Continue to select students and enter grades and any other information. Save frequently to avoid losing data. When large numbers of records exist, the records are displayed in multiple pages. Use the page data at the bottom of the page to see the number of records returned. If unsaved changes exist, you will be prompted to save prior to leaving the page. 12. Save the changes. 13. Correct any errors. 14. Save again. /n 84Banner Student Faculty Grade Entry Handbook |"How to" tasks Enter incomplete final gradesUse the following steps to enter incomplete final grades. (This assumes rules have been defined on SHAINCG.) 1.Access the Faculty Grade Entry page. 2.Select the Final Grades tab. 3.Select a course from the list of gradable courses. 4.Select a student from the Enter Grades section of the page. 5.Enter a final grade that has been designated as incomplete on SHAGRDE. 6.The Incomplete Grades section of the page is displayed. 7.Confirm or modify the final grade and the ex tension date as appropriate, based on the rules defined in baseline Banner. 8.Save the changes. View components Use the following steps to view components in the Gradebook tab: 1.Access the Faculty Grade Entry page. You can review information in the Getting Started tab on the right. 2.Click the Gradebook tab. 3.Select a course from the list of gradable courses. Note: You can review the course informat ion in the Course Details tab on the right. 4.Click Components .The Components section with the list of components is displayed. 5.(Optional) To select another course, click the Change link.Enter assessment grades by componentUse the following steps to enter assessment grades or marks/scores by component: 1.Follow the steps for how to view a component. 2.Select a component record. /n 85Banner Student Faculty Grade Entry Handbook |"How to" tasks 3.In the Enter Component Grades section Assessment field, select Assessment .Note: Assessment is the default value. 4.Select a student from the Enter Component Grades section of the page. You can review the student information in the Student Details tab on the right. Note: The Enter Component Grades section is the component roster where the faculty can grade the student for the component. If a component has associated subcomponents, the Enter Component Grades section will be display only, and you will have to grade the student for the subcomponent. For information on how to grade a student for the subcomponent, see the "Enter asse ssment grades by subcomponent" topic. 5. Enter a grade or a score. Note: When both a score and grade are entered, the score takes higher precedence. 6.Select the appropriate grade change reason code from the Grade Change Reason field list.7.Click Save.Note: This functionality is only ava ilable with Banner Student Academic History 9.0 is installed. Enter reassessment grades by componentUse the following steps to enter reassessment grades or marks/score by component: Note: Faculty members can reassess only those student grades that have been rolled to Academic History. 1.Follow the steps for how to view a component. 2.Select a component record. 3.In the Enter Component Grades section Assessment field, select Reassessment Only .4.Select a student from the Enter Component Grades section of the page. You can review the student information in the Student Details tab on the right. /n 86Banner Student Faculty Grade Entry Handbook |"How to" tasks Note: If a component has subcomponents, the Enter Component Grades section will be display only, and you will have to grade the student for the subcomponent. For information on how to grade a student for the subcomponent, see the "Enter asse ssment grades by subcomponent" topic. 5.Enter the reassessed grade or a score. Note: When both score and grade are entered, the score takes higher precedence. 6.Select the appropriate grade change reason code from the Grade Change Reason field list.7.Select the Update Composite Score check box, if it is not checked. This indicator is checked by default. Note: If you uncheck the Update Composite Score check box, the composite score or mark for the CRN will not be updated. 8.Click Save.Note: This functionality is only ava ilable with Banner Student Academic History 9.0 is installed. View subcomponents Use the following steps to view subcomponents in the Gradebook tab: 1.Access the Faculty Grade Entry page. You can review the information in the Getting Started tab on the right. 2.Click the Gradebook tab. 3.Select a course from the list of gradable courses. You can review course information in the Course Details tab on the right. 4.Click Components .5.(Optional) To select another course, click the Change link next to Selected Course .6.In the Components section, select a component. Note: If the component has subcomponents, the Subcomponent button is enabled. 7.Click Subcomponents ./n 87Banner Student Faculty Grade Entry Handbook |"How to" tasks 8.The Subcomponents section is displayed. 9.(Optional) To select another component, click the Change link next to Selected Component .Enter assessment grades by subcomponentUse the following steps to enter assessment grades or marks/score by subcomponent: Note: The Enter Subcomponent Grades section is the subcomponent roster where the faculty member can grade the student for the subcomponent. 1.Follow the steps for how to view a subcomponent. 2.Select a subcomponent record. 3.In the Enter Subcomponent Grades section, select a student. You can review the student information in the Student Details tab on the right. Note: Assessment is the default value in the Assessment field. 4.Enter a grade or a score. Note: When both a score and grade are entered, the score takes higher precedence. 5.Select the appropriate grade change reason code from the Grade Change Reason field list.6.Click Save.Note: This functionality is only ava ilable with Banner Student Academic History 9.0 is installed. Enter reassessment grades by subcomponentUse the following steps to enter reassessment grades or marks/scores by component: Note: Faculty members can reassess only those student grades that have been rolled to Academic History. 1.Follow the steps for how to view a subcomponent. /n 88Banner Student Faculty Grade Entry Handbook |"How to" tasks 2.Select a subcomponent record. 3.In the Enter Subcomponent Grades section Assessment field, select Reassessment Only. 4.From the Enter Subcomponent Grades section, select a student. You can review the student information in the Student Details tab on the right. 5.Enter the reassessed grade or a score. Note: When both a score and grade are entered, the score takes higher precedence. 6.Select the appropriate grade change reason code from the Grade Change Reason field list.7.Select the Update Composite Score check box. Note: If you uncheck the Update Composite Score check box, the composite score or mark for the CRN will not be updated. 8.Click Save.Note: This functionality is only ava ilable with Banner Student Academic History 9.0 is installed. View composite grades and enter comments for assessmentThe composite level is where you can view th e breakdown score or mark entered for each component and the final grade computed for the CRN. In the Composite Grades section, you can only select a comment that will be includ ed in data submitted to the board (that is, will be copied to SFAALST and SHATCKN). A co mposite comment is associated with a composite grade record and associated with t he registration record for use in the grade review and the grade roll process. Use the following steps to select assessment composite comments: 1.Access the Faculty Grade Entry page. 2.Click the Gradebook tab. 3.Select a course from the list of gradable courses. You can review the course information in the Course Details tab on the right. 4.Click Composite Grades .5.In the Composite Grades section, view the fi nal computed grade, and then select the appropriate comment. /n 89Banner Student Faculty Grade Entry Handbook |"How to" tasks 6.Click Save.7.(Optional) Produce a formatted version of th e composite grade roster and either save the file or send it to a printer. 8.Click the Change link to navigate back to the Gradebook tab. Note: The functionality used to change comments is only available with Banner Student Academic History 9.0 is installed. Enter comments for reassessment Use the following steps to sele ct the composite comments for the reassessed score/mark or grade: 1.Access the Faculty Grade Entry page. 2.Click the Gradebook tab. 3.Select a course from the list of gradable courses. 4.Click Composite Grades .Note: If all the components and subcomponents are graded, the Composite Grades button will be enabled. 5.In the Composite Grades section Assessment field, select Reassessment Only .6.View the final computed grade, and then select the appropriate comment. 7.Click Save.Note: This functionality is only ava ilable with Banner Student Academic History 9.0 is installed. /n 90Banner Student Faculty Grade Entry Handbook |Import and Export Grades Import and Export GradesThis chapter contains instructio ns for performing the following tasks: Łexporting grades from the Faculty Grade Entry page into a spreadsheet Łimporting grades from a recognized file type into the Faculty Grade Entry page Export gradesGrades for the class roster, component roster, and subcomponent roster can be exported from Faculty Grade Entry using the options on the Tools Menu. A wizard is provided to step you through the process. Exported files are contained in spreadsheets that use the .xls or . xlsx format. Files are display only but can be saved and renamed for edit. You can export a blank roster to use as a grading sheet that can then be uploaded/imported. You can also export graded courses for faculty reco rds. On the Gradebook tab, the export is enabled only when the component or subcomponent record is selected. You can use the export wizard to export grades from the midterm, final, component, and subcomponent rosters. After you have navigate d to the specific roster, you can export the required class roster to an Excel spreadsheet. ŁFor the section: The existing export functionality is applied. ŁFor the component: All the columns on the co mponent roster will be exported along with the component information. ŁFor the subcomponent: All the columns on the subcomponent roster will be exported along with the subcomponent information. Use the following steps to export class roster grades into an Excel spreadsheet: 1.Access the Midterm, Final, Component, or Subcomponent tabs. 2.Select a course so the class roster is displayed in the Enter Grades section. 3.Select the Export Grade Template option from the Tools menu. 4.Follow the steps for the Export Grades wizard. 4.1. Select the export file type as Excel spreadsheet (.xls) or Excel spreadsheet (.xlsx) .4.2. Select the Export button. 4.3. Open the file in the default application, Microsoft Office Excel . /n 91Banner Student Faculty Grade Entry Handbook |Import and Export Grades ŒThe default file name for midterm and final grades uses the term code, subject, course number, section numb er, and "__Template". For example, 203020_Computer Science CIS_316_0_Template.xls .ŒThe default file name for compo nent grades uses the term code, CRN, section number, and component name. For example, 203020_100_1_Exam.xls .ŒThe default file name for subcompon ent grades uses the term code, CRN, section number, and subcomponent name. For example, 203020_100_1_Question.xls .You can save the file and download it to your desktop. 4.4. Click OK.4.5. Review the data in t he exported spreadsheet. ŒThe file is display only. You can use Save As function and rename the file to create an editable copy. ŒYou can change the full name of the student in the spreadsheet, but you should not change the ID. ŒYou cannot change the co mponent and subcomponent ID, as it will result in an error during the import process. ŒAny name changes made in the spreadsheet will not change the student's record in Banner. Import gradesGrades for the class roster, component roster, and subcomponent roster can be imported to Faculty Grade Entry using the options on the Tools Menu. A wizard is provided to step you through the process, including mapping columns. The data can be uploaded to the page using a recognized file type. Data is handled as follows: ŁThe student™s Banner ID and additional fields are required to correctly map data during the import process. The additional fields va ry depending on the type of roster being imported. ŁAlternate student IDs cannot be used. ŁBlank data in the spread sheet will not be imported. ŁImported grade data (only valid data) will overwrite existing grade data that has not been rolled. ŁIn Midterm and Final Grades, the values for the grade, last date of attendance, and attendance hours can be updated. ŁIn Gradebook, the values for the grade, submission date, grade change reason, and comments can be updated. /n 92Banner Student Faculty Grade Entry Handbook |Import and Export Grades ŁIn Midterm and Final Grade, null or incorrect data (data with errors) is not imported. It can be reviewed in a validation report, corrected, and reimported. ŁIn Gradebook, a null value overrides the existing value when it is imported. ŁIncomplete grades can be imported. ŁData that is exported from the application and not changed in the spreadsheet will not be imported, as it is an exact ma tch of existing data. The message No new data. Ignored. is displayed. ŁThe import is enabled only when the corresponding roster is editable. It is recommended that you use the export proces s to export a template prior to importing grades .This will set up formattin g that matches the import wizard. If you attempt to import data without doing this, the system will try to logically map the data for you, but may not produce the results you desire. Note: When the imported data contains many records, the import process may take some time to complete. When the process is working, the import wizard page turns dark, and a white spinning icon is displayed. Wait for the import process to finish, as clicking buttons may interrupt the process. You can use the Cancel button to stop t he import process. The speed of the import is related to the number of rows in the spreadsheet and not the number of ro ws that will trigger an update upon import. If there is a significant number of rows that are unchanged, you can remove these from the spreadsheet before starting the import. All rows in the spreadsheet are examined and validated, even those that do not result in an update. You can use the import wizard to import the midterm, final, component, and subcomponent rosters. After you have navigated to the roster, you can import the required class roster to an Excel spreadsheet. ŁFor the section: The existing import functionality is applied. ŁFor the component: Select the component for which the faculty memb er wants to import the grading data. Use the term, CRN and component ID to map the grading data with the correct component associated with a CRN. ŁFor the subcomponent: Select the subcomponent for which the faculty member wants to import the grading data. Use the term, CRN, component ID and subcomponent ID to map the grading data with the correct subc omponent associated with a component of a CRN. Note: Import ability is enabled only wh en grading is open for the midterm grades, final grades, component, and subcomponent roster being displayed. If grading is closed, the link is disabled. /n 93Banner Student Faculty Grade Entry Handbook |Import and Export Grades Use the following steps to import the class roster grades from an Excel spreadsheet: 1.Access the Midterm, Final, Co mponent, or Subcomponent tab. 2.Select a course, component, and/or subcomponent so the class roster is displayed. 3.Select the Import option from the Tools menu. 4.Follow the steps for the Import Grades wizard. There are five parts to the wizard: Select, Preview, Map, Import, and Finished. Select File for Import 4.1. Browse for a file to import. 4.2. Select the file.4.3. Select Open .4.4. Select Next.Preview File4.5. Select the appropriate page of the spreadsheet to import, and check the My spreadsheet has headers indicator if needed. Note: When you perform the import, the My spreadsheet has headers check box is selected by default. ŒWhen multiple worksheets exist, choose the one for import. ŒThe My spreadsheet has headers indicator is checked as the default. ŒYou can sort on the columns using the arrows in the headers. ŒUse the Go Back button to choose a different file. ŒUse the Cancel button to stop the process. 4.6. Select Next.Map Columns 4.7. Use the pulldown lists to map the spreadsheet columns to the application columns.ŒThe required fields must be mapped to activate the Next button.ŒA green check mark is displayed at the top of the wizard for each column that has been mapped. ŒLeave a column set to Ignore to not include it in the import. ŒUse the Go Back button to choose a different file. ŒUse the Cancel button to stop the process. ŒThe following fields are required. /n 94Banner Student Faculty Grade Entry Handbook |Import and Export Grades 4.8. Select Next.Import4.9. Review the data summary to see the data that will be imported. ŒThe summary lists the numb er of records that will be imported, the number of unchanged records that will be ignored, and the number of errors for records that will not be imported.ŒUse the Go Back button to remap the columns or view the import summary. 4.10. Use the Download the validation report link to view an Excel spreadsheet with the error details by record. ŒFor midterm and final grades, the default title for the validation report spreadsheet uses the term code, subj ect, course number, section number, and fi_Validation_Reportfl in the file name. For example, 203010_English_ENGL_100_0_Template_ Validation_Report.xls .ŒFor gradebook components, the default title for the validation report spreadsheet uses the term code, CRN, section number, component name, and fi_Validation_Reportfl. For example, 201440_35002_01_Exam_Validation_Report.xls. ŒFor gradebook subcomponents, the de fault title for the validation report spreadsheet uses term code, CRN, section number, subcomponent name, and fi_Validation_Reportfl. For example, 201440_35002_01_Quiz_Validation_Report.xls. You can save the validation report and download it to your desktop. You can correct errors, save the document, and start the import process again using your corrected validation report. Or, you could make the changes in your original spreadsheet and begin the import process over. 4.11. Select the Import button. The Notification Center displays the nu mber of records imported successfully and saved, the number of unchanged records, and the number of records with errors that were not imported. Finished - Import Complete4.12. Select the Finished button to view the saved data that has been imported to the Enter Grades section of the page. Midterm gradesstude nt ID, term, CRN, one other field Final gradesstudent ID, te rm, CRN, one other field Component gradesstudent ID, component ID, one other field Subcomponent grades student ID, component ID, subcomponent ID, one other field /n 95Banner Student Faculty Grade Entry Handbook |Import and Export Grades Import error examplesThe following are examples of errors that can occur during the import of grades using the Midterm Grades and Final Grades tabs. Invalid grade and missing last date of attendanceOn the Grade Code Maintenance Page (SHAGRDE), the grade code of W1 for the level of UG has the Last Attendance Date Ind checked for the rule. On the spreadsheet used to import grades, there are four records with final grades of W1, A, B-, and XYZ.The Import step of the Import Grades wizard shows that the records for A and B- will be imported without error. The two records for W1 and XYZ will not be imported due to errors. The validation report shows that the final grade of W1 requires a last date of attendance for the grade, and the final grade of XYZ is not a valid grade. The Finished step of the Import Grades wizard shows that two records were imported and saved successfully. The two records that contained errors were not imported. The Enter Grades Roster shows final grades for the two successfully imported records ( A and B-). Internet Explorer script error on large importWhen at the Map step of the import wizard and importing a large spreadsheet of grades, a Windows Internet Explorer warning may be displayed asking the following: Stop running this script? A script on this page is causing your web br owser to run slowly. If it continues to run, your computer might become unresponsive. Yes, No Click No so the process will continue. Internal server error on large import When at the Import step of the import wizard and importing a large spreadsheet of grades, such as 900 records, you may receive the following message: A server call failed with an error code ‚Internal Server Error™. You may need to reload the page to continue. Reload, ContinueThere is no recovery from this error. You may want to break the spreadsheet into smaller pieces and upload each one separately to prevent this error. /n 96Banner Student Faculty Grade Entry Handbook |Import and Export Grades This error is related (as is the previous example for large import) to the number of rows in the spreadsheet, not the number of rows that will trigger an update upon import. If there is a significant number of rows that are unchang ed, you may want to remove these from the spreadsheet before starting the import. All rows in the spreadsheet are examined and validated, even those that do not result in an update. Gradebook error messagesThe following are examples of error messages that can occur during the import of grades using the Gradebook tab. ŁComponent cannot be graded if Subcomponents exist. ŁComponent ID column is missing in the Excel spreadsheet. ŁSubcomponent ID column is mi ssing in the Excel spreadsheet. ŁComponent ID in the Excel spreadsheet does not match the selected component. ŁSubcomponent ID in the Excel spread sheet does not match the selected subcomponent. ŁSubmission Date "{0}" is not valid. ŁExtension Date "{0}" is not valid. ŁGrade Comment "{0}" is not valid. ŁGrade Change Reason Code "{0}" is not valid. ŁGrade code "{0}" is not valid. ŁSubmission Date is required. ŁInvalid Score. Enter a valid number. ŁSubmission Date cannot be greater than current date. /n 97Banner Student Faculty Grade Entry Handbook |Student Academic Review Student Academic Review Student academic review processing in Faculty Grade Entry allows an institution's administrators and faculty members to evaluate a student™s academic performance for a selected term and view and change his/ her rolled grades in Academic History. OverviewYou can use student academic review pr ocessing to perform the following tasks. ŁSearch for more than one student using a combination of available search fields such as student ID (can be multiple), student na me, CRN, program within a term, and so on. ŁSearch for only those students who are regi stered to the classes with which a faculty member is associated. ŁSelect a student and review his/her academic performance for the selected term. ŁView and edit any or all the CRNs and the associated component/sub-component grades information for the student. When the administrator is also a faculty me mber, he/she is taken to the Final Grades tab (as per the default tab configuration) and can access the Student Academic Review page through the Faculty and Advisor Self-Service menu. RolesThis section discusses the roles/personas used with processing and the associated access. See the Banner General User Guide and the Banner Web Tailor User Guide for more information on setting up roles and using the Third Party Access Audit Page (GOATPAD). Administrator accessThe Administrator role used for student acade mic review is defined in Web Tailor. This user can do the following. ŁNavigate to the Student Academic Review page directly from the Faculty Grade Entry application. ŁView all terms in the Term field on the Search for Students page. /n 98Banner Student Faculty Grade Entry Handbook |Student Academic Review ŁView all terms and edit grades without restri ction, as well as view open or cutoff dates during which grades can be edited. ŁSearch for any student and view and edit his/her grades information (final and component/sub-component) within a selected term. Note: When the administrator is also a fa culty member, he/she is taken to the Final Grades tab (as per the default tab configuration) and can access the Student Academic Review page through the Faculty and Advisor Self- Service menu. Faculty accessA user with a Faculty role has the Status set to AC (Active) and the Faculty indicator checked on the Faculty/Advisor Information Fo rm (SIAINST). This user can access the student academic review pages by logging in to Faculty Grade Entry and then using the menu path to navigate to the Search for Students page. (Select the Banner Self-Service menu, then the Faculty and Advisors menu , and then the Student Academic Review menu.) An institution can set up dates for faculty member and advisor access on the Term Control Page (SOATERM). ŁWhen dates have been entered for a term, th e faculty access date must be within the start and end dates defined on SOATERM. ŁWhen the access date is not in the range of the defined start and end dates, the faculty member will not be able to search for studen ts in the student academic review pages. ŁWhen no dates have been entered for facult y and advisor access, access is allowed. The rules on the Faculty/Advisor Process Rules Page (SOAFACS) for ENTERGRADES or DISPLAYGRADES must be enabled for the faculty member. If the rules do not allow access, the terms will not be available. The faculty member has access to only those terms that are assigned on the Schedu le Page (SSASECT).Searches can only be performed for those stud ents who are assigned to the class where the faculty member is an instructor. Once a particular student's review page has been accessed, the faculty member can view only the class or CRNs with which he/she is associated. The open dates and cut-off dates configured for the term, part of term, and section level are applicable to the faculty members. If the faculty login is not within the grading period defined on the SHAEGBC page, the Student Ac ademic Review page is displayed as read- only. Note: Faculty members cannot view reco rds for students who are not in the class being taught. Only an administrator can view all classes for a student. /n 99Banner Student Faculty Grade Entry Handbook |Student Academic Review Error messagesHere is a list of the most prominent error messages displayed when using student academic review processing. ŁAt least two search criteria are required. ŁStudent Name must have a minimum of two characters. ŁGrade Change Reason fi{0}fl cannot be used more than once. Select another reason to record the change. ŁSelect a new Grade to save the Grade Change Reason or Comment. ŁSubmission Date cannot be greater than current date. ŁTerm is required. ŁNo students found. Student academic review pages The following Self-Service pages are used wit h student academic review processing. ŁSearch for Students ŁStudent Results ŁStudent Academic Review Search for Students page Faculty members and administrators can use the Search for Students page to search for students by term and other criteria. When a se t of search criteria is used, the students returned match all the criteria entered. A user with Faculty and Administrator role s can search for any student. A search performed by a user with a Faculty role only, returns students registered in a class for which the faculty member is the instructor. Note: Only one program and one CRN can be selected on the Student Search page. However, you can have multiple student IDs. Student name is also single entry and can be partially entered with a minimum of two characters. Search results are as follows: ŁWhen a search is performed and multiple student records are returned, the records are listed on the Student Results page. /n 100 Banner Student Faculty Grade Entry Handbook |Student Academic Review ŁWhen a search is performed and a single st udent record is returned, you are taken to the Student Academic Review page. Search for Students fields The following fields are available on the Search for Students page. Student Results page Use the Student Results page to review the student records returned from the search entered on the Search for Students page. The search criteria used, such as term and CRN, is listed above the Students section of the page. Records are displayed in ascending order by student ID but can be resorted. When multiple pages of records are returned, the default number of records displayed by page of results is 25. Fields Descriptions Term Term code. The term is a mandatory search criteria item. At least one other search criteria item is required to initiate a search. Terms displayed for selection are dependent on the access allowed by the Faculty and Administrator roles. Student ID Verified Banner student ID. Multiple IDs can be entered with a maximum of ten. Student Name Student™s name. You can search for a student in one of three ways, by either first name or last name or middle name. Do not enter a full name. Partial student names can be entered with a minimum of two characters. Do not use comma separated values such as "last name, first name". Program Program name. This field lists all the programs from the Program Definitions Rules Page (SMAPRLE) as defined by the institution. CRNCourse reference number. Only one CRN value can be entered in the CRN field.Clear Button used to clear all the entries in the page. Search Button used to search for the records based on the given search criteria./n 101 Banner Student Faculty Grade Entry Handbook |Student Academic Review When reviewing the sear ch results, you can cancel unneeded search options to refine the results and use the remaining criteria for the search. When any or all of the search options are canceled, you are returned to the Search for Students page. Only the selected term is retained. Use the Search By Name or ID field to refine the search results and search on a student name or student ID. You can also search using a partial student name. Use the Search Again button return to the Search for Students page, retain the existing search criteria, and perform another search. You can hover over the student name to open the student contact card when the card is enabled. (However, users cannot view the student card on a tablet at this time.) Use the View Profile button in the contact card to access the Student Profile page in Banner Student Advising Student Profile. When the st udent name is displayed as a link, you can click on the link to access the Student Profile page. You can click on a student™s name to ac cess the Student Academic Review page and enter grades for the student. Student Results fields The following fields are available on the Student Results page. Student Academic Review page Use the Student Academic Review page to vi ew information for the student selected from the Student Results page. This page displays final grades for the courses and program information, and information for grade components. You can hover over the student name to open the student contact card. (However, users cannot view the student card on a tablet at this time.) Use the View Profile button in the contact card to access the Student Profile page in Banner Student Advising Student Profile. When the student name is displayed as a link, you can click on the link to access the Student Profile page. Fields Descriptions Term Term code used for the search. Fields for other search criteria Other criteria used for the search. Search Again Button used to return to the Search for Students page and retain the existing se arch criteria.Search by Name or IDUsed to refine search results for a specific student name or ID. Student Name Student™s name. Student ID Student™s ID. /n 102 Banner Student Faculty Grade Entry Handbook |Student Academic Review Courses are grouped by program and are based on the associated study path. Each program is a displayed in a separate tab. The CRNs and sections that are not associated with a study path are displayed in a separate tab (CRNs not associated with Study Path). This tab is displayed only when the student has registered for CRNs which are not associated to the study path . When the same program is associated with two different study paths, the Student Academ ic Review page is displayed with two tabs with the same program name. The study path and campus info rmation displayed is associated with the program/curriculum information. The reassessment dates (open and cutoff) in the Term or Part of Term or Section configuration sections on the SHAEGBC page mu st be defined to allow a faculty member to edit grades. An administrato r can edit grades at any time and is not restricted by the dates configured on the SHAEGBC page. When the faculty member has the SOAFACS rules enabled for ENTERGRADES or DISPLAYGRADES , this setting takes precedence fo r security level access at the CRN level. If the faculty member does not have any rules ac cess, then the terms will not be available for review. If the faculty member logs in to use student academic review processing on a date that is not within the defined reassessment open and cutoff dates, then the Student Academic Review page is displayed as read-only. In the CRN section of the page, the Grade, Reason, and Comment fields are editable. Any grade change requires a grade change reason in order to save the changes. Grades cannot be Null. You can edit grades for multiple CRNs and save the changes. For component grades, you can either enter the sco re or the grade. If yo u enter both values, the score value takes precedence. You can edit grades for mu ltiple component and sub-co mponent records for a CRN and save the changes. When you select a particular CRN record, the components associated with the selected CRN are displayed in the section below. If the selected CRN does not have a component, then it the message No Components found is displayed in the Component Roster. The Score , Grade, Submission Date, Extension Date, Reason, Comment, and Update Composite/Component Score fields are editable for components. The Update Composite/Component Score check box is checked by defa ult. This check box is used to indicate whether you want to calc ulate and update the composite CRN score/ components score. Click the Right Arrow button to view the subcomponents as nested records that are associated with the selected component of the CRN. Student Academic Review fields The following fields are available in the Student Academic Review page. Fields Descriptions Back to search resultsButton used to go back to the Student Results page. The button is hidden if the student search results have only one student records. /n 103 Banner Student Faculty Grade Entry Handbook |Student Academic Review Search Again Button used to go back to the Search for Students page. Student informationDisplays student photo, if available, as well as student name as link, student ID, term, student status, enrollment status, study path, and campus. The following fields are in the Final CRN Grades section. Program name Program name that the student is enrolled in for a term. Each program is displayed in a separate tab. CRNs not associated with Study Path Tab used to view CRNs that are not associated with the study path. This tab is displayed only when the student is registered for CRNs that are not associated with the study path. CRNCRNs in which the student is registered for a term. CourseCourse for the CRN/section. Subject Subject for the CRN/section. Part of Term Part of the term in which the student is registered for the CRN. Registration StatusStudent™s co urse registration status. GradeStudent™s grade for the CRN. This is a required field. Reason Grade change reason. Comment Grade comment, if any. The following fields are in the Component Grades section. Component Component and subcomp onent name associated with the selected CRN. Use the Right Arrow button to expand the component and view subcomponents. Use the Down Arrow button to close the subcomponent details. Weight Component™s weight or percentage of the CRN™s total weight out of a total of 100. For example, if there are two components that equally share the CRN™s weight, the value for both would be 50, which represents 50 percent of 100. Alternatively, if there is one com ponent that accounts for one half of the CRN™s weight, and two components that each account for one quarter of the CRN™s weight, the value for the first component would be 50, while the value for the other two components would be 25. Score Score or mark of the student earned for this component. This is a required field. Fields Descriptions /n 104 Banner Student Faculty Grade Entry Handbook |Student Academic Review Student contact card Contact cards for students are available in Self-Service. They are accessed by hovering over the student™s name. The cards display student contact information such as name, major, program, email address, phone number, and address, as well as a photo if one is provided. You can choose to not display the stud ent card. In this case, hovering over the student™s name will not display the card. Note: When the student card is configured, and card display is permitted in multiple Banner 9.x applications, be sure each application is configured consistently for the role. Out ofTotal number of points available for this component. PercentagePercentage calculated by dividing the value in the Out of field by the value in the Score field. StageIndicates whether the component is included for midterm or final grading, as defined in the SHAGCOM page. GradeLists grades defined for the grade scale in the SHAGSCH page. This is a required field. You can either enter the score or grade. If both are entered the score takes precedence. Submission Date Date on which the grade or score/mark is being submitted. If no date is entered, the value defaul ts to the due date. This is a required field. Extension DateDate on which the work is due if the instructor has extended the due date for the student. Reason Indicates the reason for the grade/score entry. This is a required field.Comment Comment associated with the component/subcomponent grade. These codes come from the GTVSDAX page. Update Composite/ Component Score Check box used to indicate whet her you want to calculate and update the composite CRN mark/components score/mark. ResetResets all entries to the values that were initially displayed when the SAR page was last accessed or saved. All entries since the last save are cleared, and the data reverts to the previous point. SaveSaves the changes made. Fields Descriptions /n 105 Banner Student Faculty Grade Entry Handbook |Student Academic Review The contact card contains the following information: Access student profileThe Student Profile page in Banner Student Advising Student Profile is used to view detailed information about a specific student. This page displays the following types of information: ŁSummary information ŁBio InformationŁGeneral Information ŁGraduation Information ŁAdvisors Information ŁPrimary Curriculum ŁSecondary Curriculum ŁHours and GPA ŁRegistered Courses ŁPrior Education and Testing Fields Descriptions Student Photo Displays a photo of the student, if available. Confidential Lock icon indicates that th e student™s record is confidential. View Profile Link to the Student Profile page. Name Name of the student. Major Name of the major associated with the primary learner curriculum. Program Program of the primary learner curriculum for the selected term. E-mail Student™s preferred e-mail address based on the information on the E-mail Address Page (GOAEMAL) with a link to the user™s email application. Telephone Student™s phone number according to the directory priority assigned on the Directory Options Rules Page (GOADIRO) for the campus telephone ( TELE_CP ).AddressStudent™s mailing address according to the directory priority assigned on the Directory Options Rules Page (GOADIRO) for the campus address ( ADDR_CP )./n 106 Banner Student Faculty Grade Entry Handbook |Student Academic Review ŁLinks to additional student information The Student Profile page is available for faculty members, advisors, and students. When the page is used with student academic review processing, all student names are displayed as links. ŁFaculty members can view the Student Profile page when they have an association with the student. When the association does not exist for the selected student, the Not authorized error message is displayed. ŁSimilarly, the student academic review administrator who is also a faculty member can view the Student Profile page when they have an association with the student. ŁA user who is only a student academic revi ew administrator cann ot view the Student Profile page, as the student names are not displayed as links. Refer to Banner Student Advising Student Profile Handbook for detailed information on the Student Profile page. "How to" tasks This section contains step by step informat ion for setting up and using student academic review processing in Faculty Grade Entry. Create Faculty roleUse the following steps to create a user with a Faculty role. 1.Set up a user ID on the Third Party Access Audit Page (GOATPAD). 2.Access the Faculty/Advisor Information Page (SIAINST). 3.Enter an ID and term. 4.Go to next block. 5.In the Faculty Member Details block, select the Faculty check box to assign the faculty role to the selected user ID. 6.From the Status drop-down list, select AC to make the faculty member active. 7.Save the record.8.The selected faculty role is assigned to the user ID. Create Administrator roleUse the following steps to create a user with an Administrator role. 1.Set up a user ID on the Third Party Access Audit Page (GOATPAD). /n 107 Banner Student Faculty Grade Entry Handbook |Student Academic Review 2.Access the Banner Self-Service application. 3.Enter a valid user ID and password. Note: This user ID should have Web Tailor administrator access. 4.Click Login .5.Select the WebTailor Administration tab. 6.On the Web Tailor menu page, click User Roles .7.On the Update User Roles page, enter the user ID th at was created on the Third Party Access Audit Page (GOATPAD). 8.Click Submit.9.Select the Student Academic Review Administrator check box. 10. Click Submit Changes .Access student academic review pages To help ensure that only authorized users can access Banner, you must log in with a valid username (user ID) and a password. Before logging in, it is important to note the following: ŁIf you are an administrator, when you log in to the Faculty Grade Entry application, you will be taken directly to the Search for Students page us ed with stud ent academic review. ŁIf you are a faculty member, when you log in to the Faculty Grade Entry application, you must navigate to the Student Academic Review page through the menu. ŁWhen a faculty member who is also an admini strator logs in to th e Faculty Grade Entry application, he/she is taken to the Final Grades page and can access the Student Academic Review page from the menu. To sign in and access student academic revi ew processing, perform the following steps: 1.Access and sign in to the Faculty Grade Entry application. The Main Menu page allows you to select the product, module, and page moving from left to right. 2.Select Banner, then Faculty and Advisors, then Student Academic Review to access student academic review processing. The Search for Students page is displayed where you can search for student academic records. /n 108 Banner Student Faculty Grade Entry Handbook |Student Academic Review Search for student records to gradeUse the following steps to search for student records for grading. You can search for student records by selecting a term and one more criteria from the available fields on the Search for Students page. 1.Access the Search for Students page. 2.Select a term (required) and additional search options (student ID, student name, program, or CRN) for which you want to search for records. Note: At least two search options must be entered. 3.To search by student ID, enter the student ID in the Student ID field (maximum of ten IDs allowed). 4.To search by student name, enter a student name in the Student Name field.5.Select the program from the Program drop-down list with which the student is associated. 6.Enter the course reference number in the CRN field. 7.Click the Search button. 8.View the results on the Student Results page. 9.If you want to reset yo ur search options and search again, click Search Again which will take you back to the Search for Students page. Edit final grades for a CRNUse the following steps to enter final grades for a selected CRN. You can also select multiple CRNs and edit final grades for CRNs associated with the program. 1.Access the Search for Students page. 2.Select a term (required) and additional search options (student ID, student name, program, or CRN) for which you want to search for records. Note: At least two search options must be entered. 3.Click the Search button. 4.View the Student Results page with the returned records. 5.Select a student to access the Student Academic Review page. 6.Click the program tab to view and edit CRNs associated with that program. The student's courses are grouped by program. This relationship is established by using study paths. If the student has more than one program within the selected term, each program is displayed as a separate program tab. /n 109 Banner Student Faculty Grade Entry Handbook |Student Academic Review Note: Click the CRNs not associated with t he Study Path tab to view the CRNs that are not associ ated with the study path. 7.Select a CRN that is asso ciated with a program and select the grade from the Grade drop-down list. 8.Select the grade change reason from the Reason column drop-down list. 9.(Optional) Select the comment from the Comments column drop-down list. 10. Click Save to save the grades entered for the CRNs. Edit component/subcomponent grades for a CRNUse the following steps to enter/edit component and subcomponent grades for a CRN. 1.Access the Search for Students page. 2.Select a term (required) and additional search options (student ID, student name, program, or CRN) for which you want to search for records. Note: At least two search options must be entered. 3.Click the Search button. 4.On the Student Results page, select a student record for which you want to edit the component/subcompon ent grade of a CRN. 5.In the Final CRN Grades section, se lect the CRN to view the component/ subcomponent grades. 6.Click the Right Arrow button on the component record to view the subcomponent information. 7.Edit the score for the selected component/subcomponent in the Score field.8.Select the grade from the Grade drop-down list. You can enter either the grade or the score. If you enter both values, the score takes precedence. ŁWhen the score is used, the settings in the SHAGSCH page are used to calculate the grade. ŁWhen the grade is used, the settings in the SHAGSCH page are used to calculate the score. The grade is displayed automatically when only the score is present, and the score is displayed automatically when the grade is displayed. 9.Edit the submission and extension dates. When the due date is defined on SHAGCOM for the component or subcomponent, the system checks whether due date is later than t he current date. If it is later, the current date is defaulted into the Submission Date field. If it is not later, the due date is displayed in the Submission Date field. /n 110 Banner Student Faculty Grade Entry Handbook |Student Academic Review Note: The submission date cannot be greater than the current date, and you cannot enter a future date as the submission date. 10. Select the grade change reason from the Reason drop-down list. 11. (Optional) Select the comment from the Comments drop-down list. 12. Select the Update Composite/Components Score check box if you want to calculate and update the comp osite CRN mark/components score. ŁWhen this indicator is checked for a comp onent, the CRN final grade is updated to reflect the composite calculation. ŁWhen this indicator is checked for a sub- component, the component score/mark is updated to reflect the composite calculation. Note: By default, the Update Composite/Component Score check box is displayed as checked. 13. Click Save to save the grade details. 14. If you want to rese t changes made befo re saving, click Reset to enter the grades. Calculate and update composite/ component scoreYou can grade a course at the component level, subcomponent level, or CRN level where grades are calculated automatically. When the Update Composite/Component Score check box is selected, the composite calcul ation is triggered automatically when the score/grades are updated at individual levels. If this check box is no t selected, the scores are calculated at individual levels. When both the Update Composit e and Update Component indicators are checked and the score/grade for the CRN has unsaved changes for the component and subcomponent levels, saving the changes updates the CRN, component, and subcomponent records. It also triggers a composite calculat ion for the CRN and component records. Set up student cardUse the following steps to set up to ensure contact information displays on the student card.1.Verify that the student has a person record on the General Person Identification Page (SPAIDEN). 2.Verify that the student is not designated as confidential or deceased on the General Person Page (SPAPERS). 3.Verify that the student has a general student record on the General Student Page (SGASTDN) and therefore a curriculum record as well. /n 111 Banner Student Faculty Grade Entry Handbook |Student Academic Review 4.Set up the email address information on the E-mail Address Page (GOAEMAL) and indicate that the email is the preferred addr ess, is active, and should be displayed on the Web. 5.Verify that campus address and campus phone directory item codes exist on the Directory Item Validation Page (GTVDIRO). 5.1. Verify that the directory item code of ADDR_CP for campus address exists in the GTVDIRO page. 5.1. Verify that the directory item code of TELE_CP for campus telephone exists in the GTVDIRO page. 6.Verify that the student has an address record in the SPAIDEN page. 7.Verify that the student has a telephone record in the SPAIDEN page. 8.Set up the campus address display options using directory rules on the Directory Options Rules Page (GOADIRO). 8.1. Verify that the directory item code of ADDR_CP exists on GOADIRO. 8.2. Set up the campus address type and priority using directory rules on GOADIRO under the directory item code of ADDR_CP .8.3. Set the address type on SPAIDEN equal to the address type for the ADDR_CP rule on GOADIRO. 9.Set up the campus phone display options using directory rules on the Directory Options Rules Page (GOADIRO). 9.1. Verify that the directory item code of TELE_CP exists on GOADIRO. 9.2. Set up the campus phone number type and priority using directory rules on GOADIRO under the dire ctory item code of TELE_CP .9.3. Set the telephone type on SPAIDEN equal to the telephone type for the TELE_CP rule on GOADIRO. 10. Configure the display of the card information in the StudentFacultyGradeEntry_configuration.groovy file for name, curriculum (program or major), address, phone number, and email address. 11. Configure the display of student photos. The image folder location must be specified in the banner_configuration file for the banner.picturesPath . A default image is delivered and should be placed in this folder for use when a student image is not available for display. You can also use the banner.defaultPhoto property to point at a photo you want use and where you want to use it. Note: The stand alone administrator who is not a faculty member cannot view the student contact card details. /n 112 Banner Student Faculty Grade Entry Handbook |Student Academic Review Enable student name linkUse the following steps to enable the student name link when the user is a faculty member. 1.Access the Faculty/Advisor Process Rules Page (SOAFACS). 2.Select the DISPLAYPROFILE process code from the Process drop-down list. 3.Select Faculty from the Faculty or Advisor drop-down list. 4.Check the Process available on Self-Service check box to indicate whether the process rule is active for the faculty member in Self-Service. 5.Save the record.Note: Faculty members can click on the View Profile button on the student contact card and access the Student Profile page only when the Process available on Self-Service indicator is checke d to allow access for the DISPLAYPROFILE process code. When the indicator is unchecked, faculty members cannot access the Student Profile page, as the student names are not displayed as links. View student contact card Use the following steps to view contact informat ion for a student when the user is a faculty member. 1.Access the Search for Students page. 2.Select a term (required) and additional search options (student ID, student name, program, or CRN) for which you want to search for records. Note: At least two search options must be entered. 3.Click the Search button. 4.On the Search Results page, you can view the student names listed as links. Hover over the student name link to view the student contact card in a popup display. View student profile information Use the following steps to access the Student Profile page om Banner Student Advising Student Profile when the user is a faculty member. 1.Access the Search for Students page. /n 113 Banner Student Faculty Grade Entry Handbook |Student Academic Review 2.Select a term (required) and additional search options (student ID, student name, program, or CRN) for which you want to search for records. Note: At least two search options must be entered. 3.Click the Search button. 4.On the Search Results page, you can view the student names listed as links. Hover over the student name link to view the student contact card in a popup display. 5.Click the View Profile button in the contact card to access the Student Profile page and view the student™s information. - OR - 6.Click on a student name in the Students Results page. This opens the Student Academic Review page and opens the Student Profile page in a new tab. /n 114 Banner Student Faculty Grade Entry Handbook |Migrate from 8.x Migrate from 8.xHere is some information for in stitutions that are migrating from the 8.x European Solution Center (ESC) Electronic Gradebook to Banner Faculty Grade Entry 9.4 and Academic History 9.1. Migrate from 8.x Electronic Gradebook to Faculty Grade Entry 9.4 / Academic History 9.1Use the following steps to migrate from the 8.x ESC Electronic Gradebook to Banner Student Faculty Grade Entry 9.4 and Ba nner Student Academic History 9.1. Institutions with Banner Student database version prior to 8.71.Run the gurdmod_insert_script.sql script before installing Banner Student 8.7. This script prevents some of the scripts from being run in Student 8.7 so there is no conflict with the ESC Electronic Gradebook. 2.Install Banner Student 8.7. 3.Install the pcr-000125232_egb8010004 patch. 4.Install Banner Student 8.8. 5.Install the pcr-000135789_egb8010006 patch. The database migration is complete and you can now install Faculty Grade Entry 9.4 and Academic History 9.1 application. Institutions with Banner Student database version 8.7 and 8.1.0.4 patch 1.Install Banner Student 8.8. 2.Install the pcr-000135789_egb8010006 patch. The database migration is complete and you can now install Faculty Grade Entry 9.4 and Academic History 9.1 application. /n 115 Banner Student Faculty Grade Entry Handbook |Migrate from 8.x Institutions with Banner Student 8.8 Install the pcr-000135789_egb8010006 patch. The database migration is complete and you can now install Faculty Grade Entry 9.4 and Academic History 9.1 application. List of database objects modified for Faculty Grade Entry 9.4 migration This section lists the objects that were chan ged for the institutions using the ESC version of Electronic Gradebook and are now moving to Faculty Grade Entry 9.4 / Academic History 9.1. ŁSHKEGRBŁSHKROLS ŁSHKGCOMŁST_SHRCMRK_POSTINSERT_ROW ŁST_SHRSMRK_PREINSERT_ROW ŁST_SHRCMRK_POSTUPDATE_ROW Łsb_term Łsb_term_rules Łdml_sobterm Łsb_section Łsb_section_rules Łdml_ssbsect Database package/table details It is important that institutions are aware of the following database package and table column details that are used for the migration. ŁThe 8.x ESC Electronic Gradebook uses th e SHKEGBW package, and Faculty Grade Entry 9.4 and Academic History 9.1 use the SHKEGBH package. ŁThe 8.x ESC Electronic Gradebook and Faculty Grade Entry 9.4 / Academic History 9.1 use different sets of columns to store dates. See the following table for a comparison of the date columns used by Electronic Gradebook and Banner 9.x. /n 116 Banner Student Faculty Grade Entry Handbook |Migrate from 8.x ŁThe pcr-000125232_egb8010004 patch will migrate data from the ESC Electronic Gradebook columns to the Faculty Grade Entry 9.4 and Academic History 9.1 columns. MDUU rule/process name changeFaculty Grade Entry uses the MDUU rule name and process name pattern, such as EGB_REG_CLOSED_BYPASS , while the ESC Electronic Gradebook uses the rule name with the prefix fiESCfl, such as ESC_EGB_REG_CLOSED_BYPASS .Therefore, the rule name should be configured as per the Faculty Grade Entry usage to ensure the existing rules will work. For example, for Facult y Grade Entry, the MDUU rule for Apply Late Resit rule should be configured with the EGB_REAS_APPLYLATE rule name. Columns used by ESC EGBColumns used by FGE 9.4 / AH 9.1Column Description SHBGCTL_REAS_SCORE_ CUTOFF_DATE SHBGCTL_REAS_SCORE_CTOF_DATE Reassessment Score Cutoff DateSOBTERM_REAS_DET_GRDE_ PUB_DATE SOBTERM_REAS_DET_GRD_PB_DATE Reassessment Detail Grade Publication Date SSBSECT_REAS_SCORE_ CUTOFF_DATE SSBSECT_REAS_SCORE_CTOF_DATE Reassessment Score Cutoff Date/n 117 Banner Student Faculty Grade Entry Handbook |Appendix - Extensibility in Faculty Grade Entry Appendix - Extensibility in Faculty Grade EntryExtensibility is one of the key features of Banner 9.x. It uses tools, techniques, documentation, and source code to make Banner easier to tailor for existing and changing business requirements. The following extensibility tools are deliver ed for Banner Student Faculty Grade Entry: ŁConfigure Page Components ŁDomain Extension Tool Configure Page Components You can use this tool to customize delivered user interface common components and add new common components to the Faculty Grade Entry pages. You can hide fields that are not required, change the field type of delivered fields (within the bounds of the database functionality), and change the behavior of fields. For more information, refer to the Banner Customize Page Components Tool for Self-Service Pages for Developers . Domain Extension Tool You can use this tool to make changes to th e domains without modifying the source code. It is recommended that this t ool is used by experienced de velopers who are familiar with the nomenclatures and concepts used in Banner 9.x development. For more information, refer to the Domain Extension Tool for Developers Handbook 9.0 .Tool VersionAvailability Configure Page Components - Administrative Applications 9.0Embedded Tool VersionAvailability Domain Extension Tool 9.0Using Client Git Repository/n 118 Banner Student Faculty Grade Entry Handbook |Appendix - Extensibility in Faculty Grade Entry Use the following steps to access extensibility tools user documentation on the Ellucian Support Center: 1.Go to the Ellucian Clie nt Support web site: http://www.ellucian.com/Solut ions/Ellucian-Client-Support .2.Click Ellucian Hub to log in to the Ellucian Hub. 3.Choose the Ellucian Down load Center application. or4.Choose the Ellucian Support Center application. Limitations of page customization Here is a list of Configure P age Components tool known issues for Faculty Grade Entry. ŁOn the Enter Grades page, when tabs are reordered, data is hidden in the parent and child records that use those tabs. ŁOn the Enter Grades page, when the Json editor is used to resize the page, the following error is displayed in the browser console: Cannot read property 'nodeName' of undefined .ŁWhen in the Component or Subcomponent Roster, if you remove a column, the column header is hidd en, but the column valu es are still displayed.ŁYou cannot change placeholder text in the ba ckbone.grid custom components such as a select box or an input box. ŁYou cannot change placeholder text in th e backbone.grid custom component for the searchTextBox. Available domains The following domains are included in the Fa culty Grade Entry application. You can use the Domain Extension Tool to extend a domain if you need to capture additional data. Faculty Grade Entry Page Domain Class Name Associated Table or View Midterm Course Listing net.hedtech.banner.student.faculty. FacultyAdvisorCourseAssignmentView SVQ_CRN_ASSIGNFinal Grade Course Listing net.hedtech.banner.student.faculty. FacultyAdvisorCourseAssignmentView SVQ_CRN_ASSIGN/n 119 Banner Student Faculty Grade Entry Handbook |Appendix - Extensibility in Faculty Grade Entry Final Grade Course Listing net.he dtech.banner.student.registration. RegistrationStudentGradingView SVQ_SFRSTCR_GRADE Gradebook CRN Listing net.hedtech.banner.student.faculty. FacultyAdvisorCourseWithGradeComponentView SVQ_CRN_WITH_COMPONENT_ASSIGNGradebook Component Listingnet .hedtech.banner.student.history. HistoryGradeComponent SHRGCOM Gradebook Component Roster Listing net.hedtech.banner.student.history. HistoryGradeComponentRosterView SVQ_COMPONENT_ROSTERGradebook Subcomponent Listing net.hedtech.banner.student.history. HistoryGradeSubComponent SHRSCOMGradebook Subcomponent Roster Listing net.hedtech.banner.student.history. HistoryGradeSubComponentRosterView SVQ_SUBCOMPONENT_ ROSTER Gradebook Composite Grade Listing net.hedtech.banner.student.history. HistoryCompositeGradeSVQ_COMPOSITE_GRADEStudent Academic Review Search Pagenet.hedtech.banner.general.system.TermSTVTERM Student Academic Review Search Pagenet.hedtech.banner.student.history. HistoryFacultyTermsView SVQ_FACULTY_TERMS Student Academic Review Search Pagenet.hedtech.banner.student.capp.ProgramRuleSMRPRLE Student Academic Review Search Pagenet.hedtech.banner.student.history. HistorySectionGradeDetailView SVQ_SECTION_GRADE_DETAIL Student Academic Review Search Pagenet.hedtech.banner.student.history. HistoryFacultySectionGradeDetailView SVQ_FAC_SECTI ON_GRADE_ DETAIL Student Search Result Pagene t.hedtech.banner.student.history .HistorySectionG radeDetailView SVQ_SECTION_GRADE_DETAIL Student Search Result Pagene t.hedtech.banner.student.history .HistoryFacultySectionGradeDetailView SVQ_FAC_SECTI ON_GRADE_ DETAIL Student Details Pagenet.hedtech.banner.student.generalstudent .StudentBase SV_SGBSTDNStudent Details Pagenet.hedt ech.banner.student.registration .RegistrationStudentRegistration SV_SFBETRMStudent Details Pagenet.he dtech.banner.student.history .HistorySectionG radeDetailView SVQ_SECTION_GRADE_DETAIL Student Details Pagenet.he dtech.banner.student.history .HistoryFacultySectionGradeDetailView SVQ_FAC_SECTI ON_GRADE_ DETAIL Student Details Page CRN Sectionnet.hedtech.banner.student.history .HistoryGradeCodeWithGradingModeView SVQ_GRADE_WITH_MODE Faculty Grade Entry Page Domain Class Name Associated Table or View /n 120 Banner Student Faculty Grade Entry Handbook |Appendix - Extensibility in Faculty Grade Entry Student Details Page CRN Sectionnet.hedtech.banner.student.history .HistorySectionG radeDetailView SVQ_SECTION_GRADE_DETAIL Student Details Page CRN Sectionnet.hedtech.banner.student.history .HistoryFacultySectionGradeDetailView SVQ_FAC_SECTI ON_GRADE_ DETAIL Student Details Page Component Section net.hedtech.banner.student.history .HistoryComponentGradeDetailView SVQ_COMPONENT_GRADE_ DETAIL Faculty Grade Entry Page Domain Class Name Associated Table or View /n

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