Description:
The Utah System of Higher Education (USHE) is looking for a Facilities Manager for our office building in downtown Salt Lake City. USHE is governed by the Utah State Board of Regents. This position reports to the Director of Central Services.
The facility manager plans, organizes, directs and controls the activities in the coordination, modification, maintenance and administration of facilities and equipment. In addition, the manager should possess the ability, skills, and desire to frequently work as the main resource for our general building repairs; this would include anything that does not require assistance from an outside vendor. General repairs would include basic mechanical, electrical, plumbing, light housekeeping, room preparation for large meetings (audio & visual), light bulb replacement, and any unexpected yet urgent building or facility quick fix. On our team there is no job too big or too small! Sound interesting?
Essential Facilities Manager Functions:
Planning, assigning and scheduling, and reviewing work and ensuring quality standards are met.
Supervises work of others.
Proactively plan facilities and functions to accommodate growth and change in the organization.
Provide daily, weekly or monthly updates to the director as requested.
Collaborate with various business units to create fluidity as it relates to building access, security and functionality.
Contract and vendor management to assure the proper condition of all building systems, such as housekeeping, HVAC, electrical, plumbing, etc.
Maintain all aspects of the building by planning, coordinating, supervising and frequently performing the work for all repairs, life/safety, elevators renovations, build outs and remodels.
Manage physical access to building by assuring all card readers, cameras and computer system are functioning properly; program, inventory, track, and distribute access cards.
Assist employees with internal work requests and office relocations.
Maintain compliance with all procedures, policies and regulations for operations of building.
Recommendations regarding future projects as it relates to building upkeep and business unit growth.
Misc. duties as needed.
Qualifications:
Knowledge and Skills:
Knowledge of all building systems and experience diagnosing problems leading to appropriate cost effective operation and maintenance of the facility.
Knowledge of relevant building code requirement.
Thorough understanding of USHE business activities and how the configuration and operation of the building can best serve their needs.
Interpersonal and excellent communication skills are required to reach a mutual understanding regarding business unit expectations and deliverables.
Knowledge of budget forecasting and adherence.
Ability to effectively network and build trusting relationships with all internal staff members.
Develop, maintain, and improve a physical security regime for the building structure and occupants.
Subject matter expert regarding building trades, their business practices, work schedules, bid practices, etc.
Position-Specific Characteristics:
Communicate in writing clearly and concisely.
Communicate effectively with others both in writing and verbally.
Communication with stakeholders the timeframes for completing projects.
Complete assigned tasks under stressful situations to meet deadlines.
Ability to act calmly under stress and strain, and of not being hasty or impetuous.
Ability to exhibit a friendly (cheerful) demeanor toward others.
Effectively build working relationships with external business units and co-workers.
Meet customers’ expectations and needs while following company procedures.
Ability to protect confidential information.
Works to prevent mistakes, and if mistakes are made, takes responsibility and acts quickly to correct it.
Shares information and expertise, is willing to coach and to be coached. Puts personal agendas aside to achieve the larger goal.
Consistently improves understanding of the business, thinks ahead to anticipate industry changes.
Consistently sets and achieves individual goals.
Education:
A Bachelor’s degree is preferred, or a combination of education and experience in a related field will be considered
Experience:
5 - 7 years of facilities management experience is required.
Schedule:
Monday to Friday, (8am and 5pm) and on-call for emergencies or major projects.
Benefits:
This is how we say thank you to our employees. We offer…
Great Health, Dental, Vision and Prescription Plans starting on day 1
Generous Retirement plans.
Tuition reduction at the University of Utah
Wellness plan
Free UTA, Trax, and Frontrunner passes
Free covered parking
Generous paid time off (12 working days per year) and sick leave
10 paid holidays
Application Instructions:
How to Apply:
To apply, please go to https://ushejobs.silkroad.com/, perform a search for this position, and select NEW RESUME/CV or EXISTING RESUME/CV. To be considered please complete a profile and upload the following documents as one attachment:
Cover Letter and Resume
3 Professional References
Once you have completed the electronic application your information will be saved. You will be able to revisit the website and apply for future positions using your email address and password. You may also upload an updated resume or edit your profile as needed. This position will remain posted only until filled.
The Utah System of Higher Education is an Equal Opportunity Employer.