Description:
Responsible for the maintenance of the vendor master and item master in the financial, purchasing and inventory systems as well as supplier portal. Ensures that all vendor and item records are complete and comply with company policies. Ensures that vendors have adequate training and assistance to users in the efficient and proper use of the systems. Troubleshoots inquiries from suppliers utilizing the application process in the portal. Performs testing in all applications as needed for system upgrades.
Job Functions
• Maintain existing system Lawson vendor masters for all Purchasing departments and Accounts Payable.
• Inactivate vendors who fail to meet regulatory compliance standards.
• Provide support and training for Item Master and Supplier Portal.
• Review contracts with buyers as received to ensure that adequate insurance is in place by vendors and in accordance with Boyd Gaming Corporation requirements.
• Review and input Certificates of Insurance into the Certificate Management Service system. Prompts resolution from suppliers in non-compliance status.
• Provide support in the form of problem resolution, involving research and error replications and systems testing.
• Serve as primary contact to Supplier Portal applicants to prompt error resolution and assure accuracy of data.
• Maintain up to date documentation of daily procedures.
• Verify Supplier Social Security # and/or Tax ID # utilizing third party IRS software as required.
• Prompts resolution with property/vendor as needed.
• Monitor various weekly data audit reports and make necessary corrections.
• Provide phone backup for department receptionist.
• Support Design & Construction Department in processing purchasing documents through the project management system. To include, verification of supplier status, review of bid documentation to insure it meets purchasing policy guidelines, and issuing of purchase orders in the Timberline system. Prompts Design and Construction for documentation to resolve any deficiencies.
Qualifications:
• High school diploma or GED, required.
• Two (2) years of administrative clerical experience.
• Must have good oral and written communication skills.
• Proficient in Microsoft Office products.
• Must be detail-oriented.
• Understanding of Stratton Warren or equivalent Inventory Purchasing System, preferred.
• Must be able to travel periodically.
• Must be able to obtain/maintain any necessary certifications and/or licenses.
Application Instructions:
https://www.hrapply.com/boydgaming/AppJobView.jsp?link=59030&page=AppJobList.jsp&skimSessionName=com.hrlogix.view.tags.bootstrap.table.JobListTable&skimName=requisition.requisition_id&skimNdx=8&op=reset