This job posting is no longer active.

Office Assistant - SUU Business Center

Regional Services - SUU Business Center


  • Category: Work Study
  • Position Type: Student Hourly, Work Study
  • Posted on: April 24, 2024
  • Open until: filled
  • Work Hours: 20 hours per week
  • Wage: $11/hr
  • Location: 510 W 800 S Cedar City, UT



  • Answer incoming phone calls; direct to appropriate partner or capture information for follow up
  • Greet incoming clients and visitors; direct to appropriate partner
  • Schedule appointments as appropriate
  • Schedule Start Smart trainings including registration, handouts, and ensuring that the presentation is up-to-date
  • Keep common spaces neat (reception, workroom, conference room)
  • Maintain conference room schedule for partner meetings & trainings
  • Seasonally decorate reception area (Flowers for Fall & Spring, Christmas decorations)

Office Administration

  • Receive mail (SUU & USPS) - Sort & distribute to appropriate partner
  • Maintain copier - refill paper & replace toner cartridges; add partner emails for scans, maintain/reorder paper & office supplies as needed
  • Arrange for equipment maintenance & service calls as needed
  • Office support - tech (arrange for IT assistance, phone assistance, equipment maintenance and service calls)
  • Event planning: space reservations & setup, food & beverages, clean up
  • Set up SUU requisitions and standing POs to pay bills as needed
  • Receive checks & payments; submit for SUU deposit
  • Create & arrange job postings with SUU HR as needed
  • Track & bill partners for rent, copier, telephone and other usages Balance budgets monthly

Partner Support

  • Schedule appointments & have clients sign in online as needed
  • Keep SBDC client startup folders stocked for appointments
  • Enter event & client information into database as directed
  • Balance budgets monthly
  • Outreach - attend meetings, community events, etc.
  • Arrange events (Start Smart, trainings, meetings)
  • Reserve space, order food, create fliers, advertise
  • Monitor & update web pages
  • Post events & meetings on social media - marketing (Facebook)
  • Help in creating brochures/fliers;
  • Develop and maintain e-newsletter mailing lists (MailChimp)
  • Create and send out the monthly e-newsletter
  • Assist Business Center Director as needed
  • Assist Innovation Center Manager with directing entrepreneurs to innovation center website for applications and access to/reserving resources
  • Assist Innovation Center Manager with scheduling client appointments
  • Help Innovation Center Manager with creating client google drive folders and being an accountability mentor for clients
  • Other duties as assigned


  • Customer Service - ability to professionally work with various staff, partners, clients and agencies
  • Organization - collect data; store and retrieve documents; follow directions and complete tasks
  • Office skills - MS Office and Google Suite
  • Communication - ability to professionally meet and communicate face-to-face; arrange online meetings; follow-up via written documents, email, phone calls
  • Must be available to work this summer
  • This is an off-campus position located at the Cedar City Business & Innovation Center at 510 W 800 S - must have transportation

Disclaimer: Southern Utah University's Human Resources and Career Center act only as a referral service to facilitate contacts between employers seeking employees and individuals seeking employment. In providing this service, we make no recommendations or warranties regarding an off-campus employer's wages, working conditions, or other aspect of the job. We likewise make no recommendations of an applicant's qualifications or suitability for any job. Both prospective employers and employees should understand that we do not research or do any background check regarding either. This responsibility to vet, evaluate and qualify remains with the employer and applicant.