Student Assistant for President's Suite

Description:

• Answer phone calls and respond to emails promptly and professionally.
• Welcome the general public to the President's office suite, providing a warm and professional first impression for guests of the following offices: President's Office, Provost's Office, VP of CORE and the VP of Finance and Administration.
• Carry out tasks assigned by the President's Office, including special projects and administrative duties.
• Manage shopping and stocking of office snacks, drinks, and supplies.
• Aid the Executive Assistant to the President in managing the affairs of the Board of Trustees, including meeting arrangements, agenda preparation, and other related tasks.
• Assist with meeting set-ups, website updates, public notices, and other administrative support.
• Ensure the care and upkeep of the general office environment.
• Support the planning and coordination of office meetings and luncheons.
• Complete other administrative tasks as needed by the President's Suite.

Qualifications:

Cover letter and resume required

• Detail-oriented with strong organizational and time-management skills.
• Ability to handle sensitive and confidential information with discretion.
• Self-motivated and able to work independently, especially during quieter office periods.
• Friendly, personable, and professional demeanor, with a commitment to excellent customer service.
• Teachable and adaptable, willing to learn new skills or adjust to new responsibilities as needed.
• Dependable and able to meet deadlines and manage multiple tasks simultaneously.
• Flexibility to respond to shifting office needs and special projects.
• Strong organizational skills and attention to detail.
• Adaptability and flexibility to work on various projects, events, and office needs.
• Professionalism in verbal and written communication (email, phone, etc.).
• Comfortable using Google Suite (Docs, Sheets, Drive, etc.) and Adobe Acrobat.
• Dress code: Business casual (business formal for special events such as Board of Trustees meetings, Commencement, and other executive events).
• Ability to work up to 20 hours per week during the academic year (maximum).
• Ability to work up to 40 hours per week during the summer (maximum).
• Availability to work weekdays between 8 a.m. and 5 p.m.