Receiving/Delivery Clerk

Description:

This role involves a dual focus on both receiving/postal duties and delivery services for the campus Post Office. The clerk is a vital part of the university's operations, ensuring that all incoming and outgoing items are handled with care and efficiency.

Responsibilities: Delivery and Logistics:*

• Identify supplies, materials, equipment, and packages for delivery using invoices, purchase orders, departmental order forms, and purchasing card receipts.
• Safely load items onto a delivery vehicle.
• Transport items securely to their destination, preventing damage in transit.
• Deliver items to the correct administrative and academic departments on campus.
• Obtain and document signatures for all delivered items.
• Deliver a variety of miscellaneous items, including large mail packages, shipping and receiving items, and computer printer paper.

Receiving and Postal Operations:

• Tag all packages and freight before delivery.
• Document the receipt of all incoming supplies, materials, and equipment for the university.
• Update staff and students on distribution methods.
• Assist with receiving items from external sources.
• Prepare items for shipment or delivery.
• Store property in a safe and efficient manner that allows for easy access, accountability, and minimizes the risk of damage.
• Vehicle and Equipment Maintenance:
• Perform routine spot checks to ensure delivery vehicles and equipment are in good working condition.

Safety and Operations:

• Operate various motor vehicles, light delivery vehicles, and a forklift in a safe manner to maintain a secure work environment.
• Help reduce the likelihood of personal injury or property damage through safe operating practices.

Qualifications:

• Logistical Expertise: You must be organized, pay close attention to detail, and manage your time efficiently. You should also be familiar with shipping, receiving, and billing procedures.
• Technical Proficiency: You must be able to use shipping/receiving software and demonstrate solid problem-solving skills.
• Physical Capability & Equipment Operation: You should be able to lift and move boxes up to 50 lbs. and operate light delivery vehicles, including those with a manual transmission. You must also be willing to learn how to operate a forklift.
• Safety & Compliance Knowledge: You must be aware of proper safety and handling procedures for various materials, including dangerous goods and chemicals. Familiarity with postal operations is also preferred.
• Interpersonal and Communication Skills: You must work well in a team, communicate clearly and effectively, and handle any discrepancies calmly and politely.