Description:
The Business Operations Assistant is a crucial support role focused on ensuring the day-to-day operations of an organization run smoothly, efficiently, and effectively. The person hired will assist in the operations function, handling a wide range of administrative, logistical, and coordination tasks across the department.
Responsibilities:
- Perform reconciliation of department records and documentation.
- Collecting, manipulating, and converting data into csv files that are then uploaded to the campus work order system (Sprocket).
- Checking and responding to emails and answering phones.
- Scanning backup documentation into BMI for Facilities Management p-card receipts.
- Filing weekly backup documentation in physical binders and preparing old documentation for shredding.
- Audit department records and data, including weekly timesheets, materials entered into Sprocket, and p-card transactions.
- Assist in data entry of campus utilities for reporting and to support decision-making for budgetary needs in regard to campus utilities.
- Conduct thorough analysis of various financial datasets, providing insights and recommendations to support informed decision-making.
- Perform other essential administrative duties as assigned, contributing to the smooth operation of the Business Operations Office.
- Other duties as assigned.
Qualifications:
- Must be a current SUU student
- Demonstrated proficiency with Microsoft Office Suite (especially Excel) and Google Workspace
- Excellent listening, communication (written and verbal), and organizational skills
- Must be punctual, dependable, and able to maintain confidentiality of sensitive financial information
- Possess the ability to work effectively both independently and as a collaborative member of a team
- Comfortable answering phones and working with staff and vendors
- Strong preference for candidates with finance or accounting background