Apply for Office Assistant - SUU Business Center

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Reception

Answer incoming phone calls; direct to appropriate partner or capture information for follow up.
Greet incoming clients and visitors; direct to appropriate partner.
Schedule appointments as appropriate.
Schedule Start Smart trainings including registration, handouts, and ensuring that the presentation is up-to-date.
Keep common spaces neat (reception, workroom, conference room).
Maintain conference room schedule for partner meetings & trainings.
Seasonally decorate reception area (Flowers for Fall & Spring, Christmas decorations).

Office Administration

Receive mail (SUU & USPS) - Sort & distribute to appropriate partner.
Maintain copier - refill paper & replace toner cartridges; add partner emails for scans, maintain/reorder paper & office supplies as needed.
Office support - tech (arrange for IT assistance, phone assistance, equipment maintenance and service calls).
Event planning: space reservations & setup, food & beverages, clean up.
Set up SUU requisitions and standing POs to pay bills as needed.
Receive checks & payments; submit for SUU deposit.
Track & bill partners for rent, copier, telephone and other usages.
Balance budgets monthly.

Partner Support

Schedule appointments & have clients sign in online as needed.
Keep client startup folders stocked for appointments.
Enter event & client information into database as directed.
Outreach - attend meetings, community events, etc.
Arrange events (Start Smart, trainings, meetings).
Reserve space, order food, create fliers, advertise.
Monitor & update web pages.
Marketing - post events & meetings on social media (Facebook).
Create brochures/fliers.
Develop and maintain e-newsletter mailing lists (MailChimp).
Create and send out the monthly e-newsletter.
Assist Business Center Director as needed.
Assist Innovation Center Manager with directing entrepreneurs to innovation center website for applications and access to/reserving resources.
Other duties as assigned.

Customer Service - ability to professionally work with various staff, partners, clients and agencies.
Organization - collect data; store and retrieve documents; follow directions and complete tasks.
Reliable - must be reliable and willing to work the hours committed to.
Office skills - MS Office, Google Suite, Canva.
Communication - ability to professionally meet and communicate face-to-face; arrange online meetings; follow-up via written documents, email, phone calls.
Must be work study eligible.
This is an off-campus position located at the Cedar City Business & Innovation Center at 510 W 800 S - Must have transportation.

Apply for Office Assistant - SUU Business Center #50288