UBUG 2021

UBUG 2021

Southern Utah University

May 7, 2021

We look forward to seeing you there!

Register Now

Schedule Overview Friday, May 7, 2021

Detailed Schedule

Track Schedule

Admissions

Hunter Conference RM 201 (Rondthaler)

Session 1 - 10:00 am

Admissions Criteria - ACT Optional

Discuss admission processes with and without ACT/SAT

Session 2 - 11:00 am

CRM to Banner integration

Discuss the various CRM to Banner integration processes.

Session 3 - 1:15 pm

Birds-of-a-Feather

Join your track in an informal gathering of like-minded individuals who wish to discuss topics without a pre-planned agenda.

Session 4 - 2:15 pm

Please join one of our other tracks during this time slot.

Advancement

Hunter Conference RM 203 (Great Hall)

Session 1 - 10:00 am

Using Proposals in Banner

by Carol Ruden (Weber State University)

The Development Office is now basing how well a DD is doing on Proposal Entered rather than on gifts.

Session 2 - 11:00 am

Scholarship awards and recogniton

by Chris Dunning (Southern Utah University)

This year SUU has moved the entire award and acceptance process digital. All private scholarships get awarded through a dashboard in Argos, and acceptances are processed through Jot Form. Using Banner data we merge the awards and acceptances to create individualized letters to our donors.

Session 3 - 1:15 pm

Birds-of-a-Feather

Join your track in an informal gathering of like-minded individuals who wish to discuss topics without a pre-planned agenda.

Session 4 - 2:15 pm

Data Modeling for Annual giving/Phonathon

by Chris Dunning (Southern Utah University)

Advantages and costs of advancement offices use data modeling to prioritize annual fund solicitation efforts. SUU's first year attempt.

Business Intelligence / Institutional Research

Hunter Conference RM 107 (Charles Hunter)

Session 1 - 10:00 am

From Statistical Significance to Practical Application: Communicating Predictive Results between Analysts and Stakeholders

by Heather Chapman (Weber State University)

As predictive analytics and machine learning become more and more popular across higher education, the importance of translating findings from these complicated analyses is critical. Typically, those requesting the analyses and those conducting them come from two different worlds, and have very different expertise. Stakeholders often have a very good understanding of the messy issues that exist, but often have a hard time translating that into questions for a data scientist to answer. On the other hand, data scientists may have the technical expertise to run the analyses but often lack the real-world application experience to translate findings into a language the stakeholder can understand. The full power of predictive analytics results cannot be reached without addressing this mismatch in expectations and expertise. This presentation provides practical tips for both stakeholders and analysts to bridge the gap when reporting results. Specifically, this presentation will attempt to provide answers to important questions such as: What makes a good research question? What are some of the most common issues associated with variables used in higher education research? What are the critical components that should be provided when reporting on predictive analytics? As part of the session, participants will receive a step-by-step guide for both requesting analyses as well as providing results.

Session 2 - 11:00 am

Data Analysis and Visualization with Python and Jupyter Notebook

by Nathan Jones (Southern Utah University)

This session will be an introduction the pandas Python library and Jupyter Notebook for data analysis and visualization.

While SQL is often a great solution for data analysis, Python can also be an incredibly powerful tool for data manipulation and analysis when SQL is not a practical solution. Pandas is a popular Python library that offers a wide array of fast and powerful data analysis features, making it a viable alternative to SQL.

Juptyer Notebook is a web-based development environment that combines code and data in a single interface, making it easy to share your results. Code, visualizations, and explanatory text can be combined to make your data analysis easy to read and comprehend for audiences with varying backgrounds and familiarity.

Session 3 - 1:15 pm

Birds-of-a-Feather

Join your track in an informal gathering of like-minded individuals who wish to discuss topics without a pre-planned agenda.

Session 4 - 2:15 pm

Better, Faster, and More Accurate: Leveraging Tableau to Improve Data Cleanliness, Efficiencies, and Track Progress

by Chaz Steimel and Juan Chavez (Weber State University)

As our data stakeholders have pushed for more and more accurate data, Weber State University has transitioned our data quality controls from a "cottage industry" style process to a Tableau-based systemic, automatic, and broad-based cleaning of our institution's census data. This presentation will highlight the advantages that this transition has brought to our campus, focusing on two Tableau resources we have deployed: a standardized cleaning workbook and an office extract tracking dashboard. Through this transition, the Weber State University Institutional Research office has increased efficiency, transparency, and accuracy - positioning our office on much stronger data footing.

HR / Payroll

Education Building ED 103

Session 1 - 10:00 am

Three Small Changes with a Large Impact on Employee Onboarding

by Steven Clark (Utah State University)

As part of an ongoing employee onboarding improvement project USU made three small changes that had a large impact on improving employee onboarding. Find out what these three small changes were and learn about other onboarding improvements USU has been working on.

Session 2 - 11:00 am

Time and cost saving strategies for labor and absence tracking

by Scott Mowery (Tracy Inc.)

This session will cover some of the most common benefits to electronic time and attendance tracking including the following:
Moving responsibility for time approvals to the people that really know the situation, your supervisors.
Giving supervisors the tools needed to manage their people.
Getting employee buy-in with easy to use Self-Service tools.
Leveraging existing Smartphone and Tablet hardware to economically promote system usage.
Touchless time entry and new biometric options.

Session 3 - 1:15 pm

Birds-of-a-Feather

Join your track in an informal gathering of like-minded individuals who wish to discuss topics without a pre-planned agenda.

Session 4 - 2:15 pm

Payfactors/Banner and Compensation

by Chris Healy and Braden Roberts (Southern Utah University)

Chris Healy and Braden Roberts will present on how SUU has used Payfactors to update banner and use CUPA wage surveys.

Finance / Accounts Receivable

Education Building ED 111

Session 1 - 10:00 am

Sponsor Accounts

by Carrie Childs (Southern Utah University)

Learn how to navigate, understand, and reconcile sponsor accounts.

Session 2 - 11:00 am

Are Banner data dumps and IT-centric solutions holding your institution back from financial success?

by Synoptix Software

Information is key in successfully navigating today's financial landscape. Enterprise applications, although powerful, rely heavily on IT to extract information from Banner. Waiting on IT or sorting through endless data dumps are not financially sustainable options long-term. Join us to take a look at alternative solutions.

Session 3 - 1:15 pm

Birds-of-a-Feather

Join your track in an informal gathering of like-minded individuals who wish to discuss topics without a pre-planned agenda.

Session 4 - 2:15 pm

State-Dated Checks

by Chet Dalton (Southern Utah University)

We are interested in collaborating with other institutions on how they deal with un-cashed student refund checks from 1) financial aid sources and 2) cash, check, and credit card payments. How does each process work at your institution?

Financial Aid

Education ED 204

Session 1 - 10:00 am

Using Page Builder to Create Financial Aid Admin Pages

by Austin Peterson (Utah Valley University)

UVU has started using Page Builder (Banner Extensibility) to create new admin pages for the Financial Aid and Scholarships department. This session will summarize a few of the more simple pages that UVU has created and give a brief demo of what you're able to do with Page Builder.

Session 2 - 11:00 am

Importing a List of IDs and PIDMs

by Temina Gonzales (Western Governors University)

Import an external CSV file containing a list of either IDs or PIDMs, into an existing Pop Sel

Session 3 - 1:15 pm

Birds-of-a-Feather

Join your track in an informal gathering of like-minded individuals who wish to discuss topics without a pre-planned agenda.

Session 4 - 2:15 pm

Using Banner Communication Module for Financial Aid Communications

by Jared Hallows (Southern Utah University)

The Financial Aid Office at SUU has been using BCM for the majority of its email communications for nearly two years. Come see our setup and how we are using BCM to better communicate with students.

Registration / Scheduling

Education Building ED 202

Session 1 - 10:00 am

Supplemental Data

by Julie Stender & Randy Hunt

Do you want to store information that you don't have a screen or field for in Banner? Have you heard about Supplemental Data? Come and learn the basics of using Supplemental Data to store and report data.

Session 2 - 11:00 am

Getting the Most out of Banner and DegreeWorks

by Ferrilli

If you are using Banner and Degreeworks you have very powerful tools to support your student success initiatives. The Ferrilli team will share how we have helped schools get the most of their substantial investment by: staying current with DegreeWorks and gaining new features and functionality, performing health checks on DegreeWorks to ensure accuracy and efficiency, scribing efficiently, and increasing completion / graduation rates through the Ferrilli Automated Degree and Certificate Evaluator (AutoGrad) for Banner and DegreeWorks offering.

Session 3 - 1:15 pm

Birds-of-a-Feather

Join your track in an informal gathering of like-minded individuals who wish to discuss topics without a pre-planned agenda.

Session 4 - 2:15 pm

Student Information Privacy Dashboard - Giving Students Control and Employees Confidence

by Eric Humphrey and Chris Jones (Utah Valley University)

Join UVU for a demonstration of their new Student Information Privacy Dashboard. This dashboard was designed to check all the FERPA compliance boxes for student consent to education record information (specificity, purpose, and party) and equips staff and faculty with the tools needed to confidently interact with students and their delegates. In addition, it's underpinnings leverage and connect to Banner forms and tables for consistency and familiarity.

Technical

Education Building ED 104

Session 1 - 10:00 am

Useful SQL Functions

by Ken Scott (Salt Lake Community College)

An introductory look at some useful SQL function and statements (Oracle) including:
row_number (assigns a sequential number to rows based on grouping and ordering conditions.
listagg (returns information from multiple records as a single field)
with statement (allows a single query to be used in multiple places within the same SQL statement)
merge into statement (allows a single query to do updates and inserts, or deletes and inserts)

Session 2 - 11:00 am

Ethos APIs and Messaging Queues

by Carl Ellsworth (Utah State University)

We've heard a lot concerning ethos from ellucian over the years. Now watch a fast paced presentation on ethos APIs, the difference in request/response versus publish/subscribe, and an actual demonstration of both to help demystify ethos integrations.

Session 3 - 1:15 pm

Birds-of-a-Feather

Join your track in an informal gathering of like-minded individuals who wish to discuss topics without a pre-planned agenda.

Session 4 - 2:15 pm

Migrating to Ellucian ILP 5 at Utah State University

by Tyler Clair (Utah State University)

To improve our Banner integration with Canvas we moved from Luminus Message Broker (LMB) to Intelligent Learning Platform (ILP) version 5. I will give an overview of the project and status, discuss our technical implementation process and decisions made within Banner and Canvas. I will share how we managed the migration and adapted to the changes and benefits in ILP.

Location

Southern Utah University

Hunter Conference Center

351 W University Blvd
Cedar City, UT 84720

We recommend you park in Lot 2 on the northwest corner of 300 W and University Blvd.

COVID Guidelines

UBUG 2021 will be an in-person event. We will follow all state and local guidelines for masks and social distancing.

Masks

Masks are required. State mandate will still be in effect for groups of 50 or more being required to wear masks.

Social Distancing

Practice social distancing when you can.

Food

Lunch will be provided in a pre-packaged boxed lunch. We will eat our boxed lunches outside on the Hunter Conference patio, or you can find a spot to enjoy your lunch anywhere on our beautiful campus grounds.

FAQs

Is there a cost to attend UBUG this year?

No. This is a unique year under unique circumstances. We are waiving the typical registration fee for everyone. We hope you will attend in person, but if you can't because of COVID concerns, we will be offering remote attendance via Zoom.

Is this an in-person event?

Yes, UBUG 2021 will be held in-person at Southern Utah University. We look forward to seeing you here. If you are unable to attend in-person due to COVID concerns, we would still love to have you participate virtually. The keynote and breakout sessions will be available via Zoom. We still need you to register if you plan on attending virtually.

Sponsors

Register

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